Job summary
We are delighted to offer the opportunity for an experienced and enthusiastic co-ordinator to join our dynamic Talent, OD and Inclusion Team in HEIW. As the Talent, OD and Inclusion Team Co-ordinator, you will play a pivotal role in supporting the delivery of the 'National Succession Planning & Talent Management Strategy for NHS Wales'.
We're looking for a self-motivated, organised individual with a proactive approach to problem solving to provide high level project and administrative support. Strong communication and interpersonal skills are essential as you will be a key point of contact for internal and external stakeholders. In this varied role, you'll have the chance to work across all areas of the team co-ordinating a range of activities including event planning, course organisation and information analysis.
Main duties of the job
To support the Talent, OD and Inclusion team in the planning and delivery of the 'National Succession Planning & Talent Management Strategy for NHS Wales'.
To lead on activities relating to the organisation and delivery of Talent, OD and Inclusion team events, courses and meetings, including the Talent, OD and Inclusion programmes and Talent Pools, for a range of healthcare professionals across Wales.
To develop effective working relationships with key stakeholders and provide comprehensive project and administrative support and advice to the Talent, OD and Inclusion Team
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
- Respect for All in every contact we have with others,
- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving,
- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect:
- a corporate induction and 90 day Welcome itinerary,
- compassionate leadership,
- a meaningful values based performance appraisal process,
- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and Knowledge
Essential
- NVQ level 4 Diploma in Business Administration or equivalent experience
- Commitment to Professional Development
Desirable
- Degree or an equivalent qualification
Experience
Essential
- Substantial experience of working in an administrative role.
- Demonstrable experience of establishing administrative systems and procedures making improvements as appropriate.
- Experience of co-ordinating projects from planning through to delivery and evaluation.
- Experience of working to strict deadlines.
Desirable
- Project management experience.
- Experience of organising events or training courses both online and face to face.
- Experience of working within the NHS or other public sector body.
Skills and Attributes
Essential
- Proficient in use of standard IT packages e.g. Microsoft Office with the ability to master new applications.
- Strong organisational skills.
- Excellent written and verbal communications skills.
- Strong Interpersonal skills with the ability to engage with a variety of different stakeholders.
- Ability to work autonomously and equally effective as part of a multi-disciplinary team.
- Excellent problem-solving skills.
- Ability to prioritise.
Desirable
- Welsh Speaker (Level 1) or willingness to work toward.
Other
Essential
- Self-motivated.
- Flexible approach to work.
- Tenacious, driven, and enthusiastic to achieve goals and see things through.
- Responsive to change and continuous improvement.
- Willingness to work together as part of a high performing team.
- Respectful and inclusive approach to all.
Person Specification
Qualifications and Knowledge
Essential
- NVQ level 4 Diploma in Business Administration or equivalent experience
- Commitment to Professional Development
Desirable
- Degree or an equivalent qualification
Experience
Essential
- Substantial experience of working in an administrative role.
- Demonstrable experience of establishing administrative systems and procedures making improvements as appropriate.
- Experience of co-ordinating projects from planning through to delivery and evaluation.
- Experience of working to strict deadlines.
Desirable
- Project management experience.
- Experience of organising events or training courses both online and face to face.
- Experience of working within the NHS or other public sector body.
Skills and Attributes
Essential
- Proficient in use of standard IT packages e.g. Microsoft Office with the ability to master new applications.
- Strong organisational skills.
- Excellent written and verbal communications skills.
- Strong Interpersonal skills with the ability to engage with a variety of different stakeholders.
- Ability to work autonomously and equally effective as part of a multi-disciplinary team.
- Excellent problem-solving skills.
- Ability to prioritise.
Desirable
- Welsh Speaker (Level 1) or willingness to work toward.
Other
Essential
- Self-motivated.
- Flexible approach to work.
- Tenacious, driven, and enthusiastic to achieve goals and see things through.
- Responsive to change and continuous improvement.
- Willingness to work together as part of a high performing team.
- Respectful and inclusive approach to all.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
