Job summary
The role of Planning and Business Continuity Co-ordinator will play a critical role in ensuring organisational resilience and strategic planning. It ensures that the organisation is prepared to respond effectively to disruptions, safeguarding people, assets, and operations and provides administrative capacity to a variety of planning and transformational activities of the Planning Performance and Informatics Teams.
Main duties of the job
To support the Planning Performance and Informatics (PPI) Team comprising Emergency Preparedness, Response and Recovery, the Planning Performance and Informatics Team and the Transformational Management Office in the delivery of a professional, high quality and responsive service to the NHS Wales Shared Services Partnership staff and partners across Wales.
To co-ordinate and support meetings, learning and development programs, staff awareness workshops and any other events led by the PPI team, using initiative and relevant experience and always maintaining confidentiality.
To support the team in the co-delivery of plans and projects with internal and external stakeholders and partners.
To input data and extract reports from a variety of digital systems to enable efficient reporting of the Division and Organisational performance
To oversee and maintain the various communication channels within the team, including the SharePoint intranet site and internal newsletters.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- Good standard of general education up GCSE level or equivalent
- Good standard of general education up GCSE level or equivalent
- Llythrennedd digidol h.y. EDSQ, ICDL, defnydd cyfatebol neu amlwg o systemau digidol fel offer Microsoft Office, systemau Cofnodi Cyflogaeth ac ati. tal literacy i.e. EDSQ, ICDL, equivalent or proven use of digital systems such as Microsoft Office tools, Employment Recording systems etc.
Desirable
- Knowledge and understanding of Performance Management and Transformational Management administration
- Knowledge and experience of audit processes
Experience
Essential
- Experience of carrying out a wide range of administrative duties in a demanding office environment.
- Experience of successful team working
- Experience of dealing with confidential and sensitive data
- Experience of working as a team and proven ability to work remotely
Desirable
- Experience of working within the NHS, public sector or complex organisation.
Skills and Attributes
Essential
- Be able to demonstrate personal attributes that match the values of NHS Wales Shared Services Partnership
- Developed interpersonal skills with the ability to build relationships at all levels
- Ability to plan and prioritise workload to meet deadlines and deal effectively with conflicting priorities
- Proficient in the use of IT packages e.g. Microsoft Office, with the ability to master new applications
- Collaborative and adaptable across diverse teams and environments.
- Prepared to use initiative and take responsibility commensurate to the role
- Prepared to question and provide constructive feedback to promote continuous improvement in the workplace
- A willingness for professional development in the fields of Business Continuity, Planning, Audit and other relevant areas
Other
Essential
- This post will be subject to a Cabinet Office Security Check (SC Level). Applicants must either have or agree to being subject to the security check as a condition of employment. Information on the security check levels can be found at: National security vetting: clearance levels - GOV.UK
Person Specification
Qualifications and Knowledge
Essential
- Good standard of general education up GCSE level or equivalent
- Good standard of general education up GCSE level or equivalent
- Llythrennedd digidol h.y. EDSQ, ICDL, defnydd cyfatebol neu amlwg o systemau digidol fel offer Microsoft Office, systemau Cofnodi Cyflogaeth ac ati. tal literacy i.e. EDSQ, ICDL, equivalent or proven use of digital systems such as Microsoft Office tools, Employment Recording systems etc.
Desirable
- Knowledge and understanding of Performance Management and Transformational Management administration
- Knowledge and experience of audit processes
Experience
Essential
- Experience of carrying out a wide range of administrative duties in a demanding office environment.
- Experience of successful team working
- Experience of dealing with confidential and sensitive data
- Experience of working as a team and proven ability to work remotely
Desirable
- Experience of working within the NHS, public sector or complex organisation.
Skills and Attributes
Essential
- Be able to demonstrate personal attributes that match the values of NHS Wales Shared Services Partnership
- Developed interpersonal skills with the ability to build relationships at all levels
- Ability to plan and prioritise workload to meet deadlines and deal effectively with conflicting priorities
- Proficient in the use of IT packages e.g. Microsoft Office, with the ability to master new applications
- Collaborative and adaptable across diverse teams and environments.
- Prepared to use initiative and take responsibility commensurate to the role
- Prepared to question and provide constructive feedback to promote continuous improvement in the workplace
- A willingness for professional development in the fields of Business Continuity, Planning, Audit and other relevant areas
Other
Essential
- This post will be subject to a Cabinet Office Security Check (SC Level). Applicants must either have or agree to being subject to the security check as a condition of employment. Information on the security check levels can be found at: National security vetting: clearance levels - GOV.UK
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
NHS Wales Shared Services Partnership
Address
Matrix House Swansea (can be negotiated)
Floor 2, Matrix House Northern Boulevard Matrix Park Swansea Enterprise
Swansea
SA6 8BX
Employer's website
https://nwssp.nhs.wales/ (Opens in a new tab)
