Job summary
NWSSP Legal & Risk Services are looking for a highly motivated and organised individual to join our administration team. The post holder will provide comprehensive administrative support to the Legal & Risk teams.The successful applicant will have previous experience carrying out a wide range of administrative duties and be able to work to tight timescales within an environment of conflicting workload demands. Excellent communication skills, prioritisation skills and the ability to build trust-based relationships are essential. Successful applicants will also be able to demonstrate our core values:o Listening and Learningo Working Together o Taking Responsibilityo Innovating
Main duties of the job
The administrator will be responsible for the day-to-day administration for Legal and Risk Services. The administrator will work alongside colleagues in the Business Support function to provide a timely and responsive service to Legal and Risk and its stakeholders through email correspondence and the daily management of the mailroom services. The administrator will be responsible for photocopying highly confidential legal documents and medical records, assisting with the preparation of bundles and scanning medical records, expert reports and updating the legal database.The administrator will support the Business Support function with other tasks to support the service including health and safety, financial tasks and supporting the induction and leavers process for the Legal & Risk team.The post-holder will need to be able to work from our Cardiff based offices as the role involves a combination of office and home working. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
This post is fixed term/secondment for 12 months to meet the needs of the service.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offeringa comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visithttps://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and/or Knowledge
Essential
- Good standard of general education up to O Level, GCSE level or equivalent examination passes.
- English Language and Mathematics O Level, GCSE or equivalent.
- NVQ level 4 in Business Administration or equivalent knowledge and experience.
- Understanding of Health & Safety issues.
- Understanding of the need to maintain the confidentiality of the Organisation.
Desirable
- A Level standard
- Higher National Certificate (HNC) or Association of Accounting Technicians (AAT) certificate level 3 or 4 or equivalent
- ECDL or equivalent qualification
- Website management
- Thorough understanding of office procedures
Experience
Essential
- Experience of carrying out a wide range of administrative duties in an office environment.
- Understanding of the need to adhere to office guidelines and procedures.
- Experience of dealing with confidential, sensitive data with an understanding of the maintenance and storage of sensitive records.
Desirable
- Experience of working within the NHS.
- Experience of working within an organisation that has achieved a Quality Assurance accreditation.
- Experience of using financial computer systems, e.g. Oracle.
Aptitude and Abilities
Essential
- A good level of IT skills, including the use of Microsoft Word, Excel and Outlook.
- Good organisation skills to be able to prioritise workload to achieve deadlines.
- Ability to use own initiative.
- Ability to liaise and communicate with both internal and external personnel both verbally and written.
- Good telephone manner
Desirable
- Ability to use computer packages such as PowerPoint.
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Ability to establish good working relationship with colleagues and clients.
- Enthusiastic
- Team worker.
- Flexible approach to the needs of the service and friendly with a professional approach to work.
- Ability to work on own initiative.
- Keen to learn and develop skills.
Person Specification
Qualifications and/or Knowledge
Essential
- Good standard of general education up to O Level, GCSE level or equivalent examination passes.
- English Language and Mathematics O Level, GCSE or equivalent.
- NVQ level 4 in Business Administration or equivalent knowledge and experience.
- Understanding of Health & Safety issues.
- Understanding of the need to maintain the confidentiality of the Organisation.
Desirable
- A Level standard
- Higher National Certificate (HNC) or Association of Accounting Technicians (AAT) certificate level 3 or 4 or equivalent
- ECDL or equivalent qualification
- Website management
- Thorough understanding of office procedures
Experience
Essential
- Experience of carrying out a wide range of administrative duties in an office environment.
- Understanding of the need to adhere to office guidelines and procedures.
- Experience of dealing with confidential, sensitive data with an understanding of the maintenance and storage of sensitive records.
Desirable
- Experience of working within the NHS.
- Experience of working within an organisation that has achieved a Quality Assurance accreditation.
- Experience of using financial computer systems, e.g. Oracle.
Aptitude and Abilities
Essential
- A good level of IT skills, including the use of Microsoft Word, Excel and Outlook.
- Good organisation skills to be able to prioritise workload to achieve deadlines.
- Ability to use own initiative.
- Ability to liaise and communicate with both internal and external personnel both verbally and written.
- Good telephone manner
Desirable
- Ability to use computer packages such as PowerPoint.
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Ability to establish good working relationship with colleagues and clients.
- Enthusiastic
- Team worker.
- Flexible approach to the needs of the service and friendly with a professional approach to work.
- Ability to work on own initiative.
- Keen to learn and develop skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
