Job summary
If you're looking for a career in Procurement that keeps you motivated, offers potential for personal development and puts you in a position to make a positive difference to the NHS in Wales, then NWSSP Procurement Services has a career that will interest you.
This role will be part of the Swansea Bay Integrated Partnership - Medical & Clinical Frontline Team within Procurement Services.
The role is to co-ordinate the timely delivery and management of a range of allocated contracts, including the category strategy that offers value for money, utilising a range of electronic tools and stakeholder engagement.
The process from the identification of demand through to the award and publication of contracts in line with the published contract programme ensuring compliance with Organisational standards and relevant legislation.
Main duties of the job
The post holder will support the Head of Procurement and wider procurement team in providing a procurement service through excellent customer service, administration and management of new and existing contracts.
In addition to the criteria outlined in the specification you should demonstrate how you would apply your commercial acumen and utilise your skills to deliver in the complex changing environment within NHS Wales.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The team is based in Neath Port Talbot Hospital, Baglan, with an element of home/agile working as part of the role.
About us
At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.
Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.
Excellent customer service is something we strive for, for both our internal and external customers.
Offeringa comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visithttps://nwssp.nhs.wales/working-for-us/
NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
Essential
- Qualified to CIPS (Level 4 Diploma) or equivalent experience
- 5 GCSE's Grades A-C including Maths & English or equivalent experience
Knowledge
Essential
- Ability to be able to define your understanding of category management
- Ability to be able to define your understanding of risk management
- Ability to be able to define your understanding of what the business needs are across Procurement Services
- Ability to be able to define your understanding of delivering value for money
- Ability to be able to define your understanding of the whole supply chain process
- Ability to be able to define your understanding of key performance indicators
- Ability to be able to define your understanding of e-procurement
- Ability to be able to define your understanding of the need for compliance
- Ability to be able to define your understanding of legal requirements of a contract
- An understanding of the external influences that could impact Procurement Services in NHS Wales
- To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts
Desirable
- Understanding of EU Procurement
- Understanding of performance and process improvement, best practice principles and benchmarking
- Knowledge of Health Boards and Trusts Procurement processes/procedures
- Awareness of how a Shared Services organisation delivers its key functions - specifically NWSSP
- ILM Level 3, other management qualifications or working towards a management qualification
Experience
Essential
- Proven experience of delivering complex procurement projects
- Proven experience of assessing business needs
- Proven experience of tendering
- Proven experience of specification writing
- Proven experience of developing evaluation criteria
- Proven experience of producing contract award reports
- Proven experience of contract management
- Proven experience of implementation of contracts
- Proven experience of engaging with key stakeholders
- Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
- Demonstrate experience of dealing with contract legislation, compliance and probity issues.
- Demonstrable track record of delivering savings against targets, non-financial benefits and other key performance indicators.
Desirable
- Awareness of Quality standards and working with ISO policies and procedures
- Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan
- Experience of people / staff supervision / management - preferably management experience within a procurement or supply environment.
- Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion.
- Experience of category management and developing team work plans
Skills and Attributes
Essential
- Ability to drive and lead a comprehensive data gathering on products and suppliers.
- Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
- A good builder of productive relationships and the skill to be able to maintain effective business partnering relationships.
- IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web based systems.
- Evidence of continuous professional development
- Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers
- Strong influencing and negotiating skills with customers and external parties
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Demonstrate how your personal qualities match against our NWSSP core values; Working Together, Innovating, Listening and learning, Taking Responsibility
Desirable
- Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK
Person Specification
Qualifications
Essential
- Qualified to CIPS (Level 4 Diploma) or equivalent experience
- 5 GCSE's Grades A-C including Maths & English or equivalent experience
Knowledge
Essential
- Ability to be able to define your understanding of category management
- Ability to be able to define your understanding of risk management
- Ability to be able to define your understanding of what the business needs are across Procurement Services
- Ability to be able to define your understanding of delivering value for money
- Ability to be able to define your understanding of the whole supply chain process
- Ability to be able to define your understanding of key performance indicators
- Ability to be able to define your understanding of e-procurement
- Ability to be able to define your understanding of the need for compliance
- Ability to be able to define your understanding of legal requirements of a contract
- An understanding of the external influences that could impact Procurement Services in NHS Wales
- To be able to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts
Desirable
- Understanding of EU Procurement
- Understanding of performance and process improvement, best practice principles and benchmarking
- Knowledge of Health Boards and Trusts Procurement processes/procedures
- Awareness of how a Shared Services organisation delivers its key functions - specifically NWSSP
- ILM Level 3, other management qualifications or working towards a management qualification
Experience
Essential
- Proven experience of delivering complex procurement projects
- Proven experience of assessing business needs
- Proven experience of tendering
- Proven experience of specification writing
- Proven experience of developing evaluation criteria
- Proven experience of producing contract award reports
- Proven experience of contract management
- Proven experience of implementation of contracts
- Proven experience of engaging with key stakeholders
- Experience of managing multiple projects simultaneously - ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs.
- Demonstrate experience of dealing with contract legislation, compliance and probity issues.
- Demonstrable track record of delivering savings against targets, non-financial benefits and other key performance indicators.
Desirable
- Awareness of Quality standards and working with ISO policies and procedures
- Demonstrate experience of contributing to the business planning processes; assisting development of a contract plan and savings plan
- Experience of people / staff supervision / management - preferably management experience within a procurement or supply environment.
- Experience of managing risk, establish mitigating action and managing issues to deliver a positive conclusion.
- Experience of category management and developing team work plans
Skills and Attributes
Essential
- Ability to drive and lead a comprehensive data gathering on products and suppliers.
- Ability to communicate complex information effectively to multidisciplinary groups of staff and customers at all levels.
- A good builder of productive relationships and the skill to be able to maintain effective business partnering relationships.
- IT proficiency particularly in the use of MS Office; complex spreadsheets, bespoke complex databases and use of web based systems.
- Evidence of continuous professional development
- Ability to be able to understand a range of complex category product knowledge that is relevant to NHS Wales customers
- Strong influencing and negotiating skills with customers and external parties
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading and writing in Welsh
Other
Essential
- Demonstrate how your personal qualities match against our NWSSP core values; Working Together, Innovating, Listening and learning, Taking Responsibility
Desirable
- Ability to access transport (public and/or private) to travel off site for meetings (as appropriate) throughout Wales and other parts of the UK
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
