Job summary
The role will involve working closely with the SLE team for all medical and dental staff within the Single Lead Employer Project.
The successful candidate will work collaboratively with University Health Boards, General Practices, Dental Practices and HEIW colleagues to prepare and issue all employment documentation for the doctors rotation, including appointment letters and contracts of employment.
To be considered for this role you will need to be an organised individual ideally with experience of recruitment and selection within the NHS.Applicants should have excellent communication skills, with the ability to quickly gain and maintain credibility and rapport with managers and staff across the organisation. You will also need well-developed interpersonal skills and have the ability to deliver under the pressure of organisational and departmental priorities.
This post is fixed term for 12 months due to service needs.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
As part of the Medical Workforce team the focus of this role is supporting the team and Medical & Dental trainees across Wales.
Ensuring that NHS Wales Shared Services Partnership is fully engaged and represented at every suitable opportunity to engage with trainees.
Liaise with Health Boards / Practices / Health Education Improvement in Wales (HEIW) to ensure a smooth process is undertaken from onboarding to Completion of Training.
Provide core HR advice to Medical & Dental trainees and local Managers within the Host Organisation, as well as supporting the Medical Workforce team.
About us
At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to CIPD Certificate in Personal Practice Level or equivalent
- Knowledge of a range of HR Policies and Procedures
- Evidence of Continuing Professional Development
Desirable
- Awareness of current national developments in relation to the medical workforce
Experience
Essential
- Previous administrative experience in a busy office environment
- Proficiency in IT software e.g. Word, Excel, Database Packages
Desirable
- Experience of using databases
- Experience of Recruitment and Selection within the NHS
- Knowledge and/or Experience of Medical Workforce Issues
Aptitude & Abilities
Essential
- Excellent organisational skills
- Communication Skills
- Time-Management skills
- Scrupulous Processing Skills
- Reputation as a completer/finisher with an eye for detail
- Good keyboard skills
Values
Essential
- Highly Motivated
- Ability to work accurately under pressure, in a team and on your own initiative
- Methodical and reliable
- Good telephone manner
- Self-confident and resilient
Other
Essential
- Committed to providing a quality service
- An awareness of the important of confidentiality
Desirable
Person Specification
Qualifications and/or Knowledge
Essential
- Educated to CIPD Certificate in Personal Practice Level or equivalent
- Knowledge of a range of HR Policies and Procedures
- Evidence of Continuing Professional Development
Desirable
- Awareness of current national developments in relation to the medical workforce
Experience
Essential
- Previous administrative experience in a busy office environment
- Proficiency in IT software e.g. Word, Excel, Database Packages
Desirable
- Experience of using databases
- Experience of Recruitment and Selection within the NHS
- Knowledge and/or Experience of Medical Workforce Issues
Aptitude & Abilities
Essential
- Excellent organisational skills
- Communication Skills
- Time-Management skills
- Scrupulous Processing Skills
- Reputation as a completer/finisher with an eye for detail
- Good keyboard skills
Values
Essential
- Highly Motivated
- Ability to work accurately under pressure, in a team and on your own initiative
- Methodical and reliable
- Good telephone manner
- Self-confident and resilient
Other
Essential
- Committed to providing a quality service
- An awareness of the important of confidentiality
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
