Job summary
Legal & Risk Services, a division of the NHS Wales Shared Services Partnership, is seeking a Legal Secretary to provide secretarial and administrative support to the Clinical Negligence team.
Your role willinitially be based at Companies House, until we relocate to our new base in early 2024 to CP2, Welsh Government Offices, King Edward VII Avenue Cardiff CF10 3NQ
Main duties of the job
As a Legal Secretary within a busy legal office you will be responsible for dealing with invoices, preparing correspondence and documents, answering switchboard calls, keeping the case management system up to date, maintaining the electronic filing system, opening and closing files and providing general support to the fee-earners.
We are seeking someone who has a strong attention to detail, excellent communication skills, advanced IT skills with the ability to use their own initiative, work within tight deadlines and can demonstrate our core values:
Listening and LearningWorking Together Taking ResponsibilityInnovating
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
At NHS Wales Shared Services Partnership we have high standards and expect everyone to embrace our values of Listening & Learning, Working Together, Taking Responsibility & Innovating, whilst ensuring trust, honesty and compassion are implicit in everything that we do.We are adaptable, agile and flexible and pride ourselves on being a learning organisation - one where it is safe to make mistakes, where blame is replaced by opportunity, learning and improvement. Innovation is built into everything that we do.We recognise our people regularly and have an Appreciation Station, to encourage staff to applaud exemplary behaviour in one another, alongside an Annual Staff Recognition Award ceremony aligned to our values.We respect and value our people and strive for a culture of compassion and inclusivity. We are a bilingual organisation, and we have a team of Change Champions who advocate 'This is Our NWSSP' our principal change programme. Similarly, PROUD is our new staff network welcoming LGBT+ colleagues and allies to come together in a safe space for discussions, event planning and the opportunity to build supportive networks.We have a comprehensive benefits package where there is something for everyone, supporting health, engagement and wellbeing and includes an Employee Assistance Programme. We have over 30 Mental Health First Aiders and work in partnership with local and national organisations to ensure the well-being and resilience of our people.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Aptitude and Abilities
Essential
- An excellent level of IT Skills, including the use of Microsoft Word, Excel, Outlook and a strong ability to work with electronic documents and filing.
- Ability to prioritise workload and achieve deadlines.
- Ability to use own initiative
- Ability to liaise and communicate with both internal and external personnel at all levels confidently.
- Ability to establish good working relationship with colleagues and clients.
- Reliable and conscientious
Desirable
- Ability to communicate complex information using persuasive motivational skills.
Experience
Essential
- Experience of carrying out a wide range of administration duties in a legal office environment
- Understanding of the need to adhere to office guidelines and procedures
- Significant experience in the use of case management software.
- Experience of dealing with confidential, sensitive data with an understanding of the maintenance and storage of sensitive records.
Desirable
- Experience of working within the NHS.
- Specialist Legal/Medical experience in fee-earning teams.
- Experience of working to Lexcel guidelines
- Experience of working within a paperless office
Qualifications/Knowledge
Essential
- Good standard of general education English Language and Mathematics O Level, GCSE or equivalent
- NVQ Level 4 in Business Administration or equivalent knowledge and experience.
Desirable
- Specialist Knowledge of legal terminology within one of the areas of law covered in Legal & Risk
Values and Personal Qualities
Essential
- Demonstrate how your personal qualities match against our NWSSP core values: oListening and learning oWorking together oTaking responsibility oInnovating
Other
Essential
- Flexible approach to the needs of the service
Desirable
Person Specification
Aptitude and Abilities
Essential
- An excellent level of IT Skills, including the use of Microsoft Word, Excel, Outlook and a strong ability to work with electronic documents and filing.
- Ability to prioritise workload and achieve deadlines.
- Ability to use own initiative
- Ability to liaise and communicate with both internal and external personnel at all levels confidently.
- Ability to establish good working relationship with colleagues and clients.
- Reliable and conscientious
Desirable
- Ability to communicate complex information using persuasive motivational skills.
Experience
Essential
- Experience of carrying out a wide range of administration duties in a legal office environment
- Understanding of the need to adhere to office guidelines and procedures
- Significant experience in the use of case management software.
- Experience of dealing with confidential, sensitive data with an understanding of the maintenance and storage of sensitive records.
Desirable
- Experience of working within the NHS.
- Specialist Legal/Medical experience in fee-earning teams.
- Experience of working to Lexcel guidelines
- Experience of working within a paperless office
Qualifications/Knowledge
Essential
- Good standard of general education English Language and Mathematics O Level, GCSE or equivalent
- NVQ Level 4 in Business Administration or equivalent knowledge and experience.
Desirable
- Specialist Knowledge of legal terminology within one of the areas of law covered in Legal & Risk
Values and Personal Qualities
Essential
- Demonstrate how your personal qualities match against our NWSSP core values: oListening and learning oWorking together oTaking responsibility oInnovating
Other
Essential
- Flexible approach to the needs of the service
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
NHS Wales Shared Services Partnership
Address
Initially based at Companies House and relocating to CP2, Cardiff CF10 3NQ
Cardiff
CF14 3UB
Employer's website
https://nwssp.nhs.wales/ (Opens in a new tab)
