Job summary
Secretary to Heads of Service
Location: Derby
Working Hours: 37.5 per week
Competitive salary: £26,530 - £29,114 (Band 4)
Main duties of the job
The purpose of this role is to provide secretarial and
administrative support to the Heads of Service within the NHS 111 Service,
working under the guidance of the PA to Clinical Directors.
About us
We understand that digital applications may not be
suitable for everyone. If you need to apply in a different way that better
meets your needs, please reach out to us, and we will gladly accommodate your
application in a format that works for you. For more details about our
recruitment process, click here, or contact our team of talent acquisition
professionals by emailing:Careers@DHUHealthCare.nhs.uk.
At DHU Healthcare, we take pride in our diversity and
foster an environment where every person feels valued, respected, and empowered
to bring their authentic selves to work, free from discrimination or bias. We
warmly welcome applications from all individuals, reflecting the rich diversity
of the communities we serve. To read more about our Equity, Diversity and
Inclusion pledge and see the progress we have made,pleaseclick here.
We are proud to be a forces-friendly organisation and are
dedicated to supporting Veterans, Service Leavers, Reservists, Cader Force
Adult Volunteers, and military spouses/partners. We value the unique skills and
contributions you bring and strive to create a workplace where you can
thrive.
Job description
Job responsibilities
- Provide confidential Secretarial support to the NHS 111 Heads of Service.
- Manage diaries, ensuring relevant documents are available for appointments.
- To process correspondence and ensure all mail, including the outlook mailbox, is effectively and efficiently managed in a timely manner.
- To co-ordinate queries to the most appropriate and available Senior Manager as required.
- Direct queries to appropriate senior managers and handle calls professionally.
- Capturing action points at meetings from Microsoft Teams recordings.
- Welcome and assist visitors, providing refreshments as needed.
- Maintain filing systems and assist with administrative tasks.
- Help organise external events and prepare reports, briefings, and presentations.
- To maintain appropriate secretarial filing, retrieval and record systems within the office.
- To support and assist with training new members of the team as and when required.
- Promote a safe working environment by reporting risks and incidents.
Job description
Job responsibilities
- Provide confidential Secretarial support to the NHS 111 Heads of Service.
- Manage diaries, ensuring relevant documents are available for appointments.
- To process correspondence and ensure all mail, including the outlook mailbox, is effectively and efficiently managed in a timely manner.
- To co-ordinate queries to the most appropriate and available Senior Manager as required.
- Direct queries to appropriate senior managers and handle calls professionally.
- Capturing action points at meetings from Microsoft Teams recordings.
- Welcome and assist visitors, providing refreshments as needed.
- Maintain filing systems and assist with administrative tasks.
- Help organise external events and prepare reports, briefings, and presentations.
- To maintain appropriate secretarial filing, retrieval and record systems within the office.
- To support and assist with training new members of the team as and when required.
- Promote a safe working environment by reporting risks and incidents.
Person Specification
Qualifications
Essential
- A minimum of 2 years secretarial experience
- Strong demonstrable administrative experience
- Highly effective communication skills at all levels
- Excellent organisational skills & effective diary and time management
- GCSE English/Maths or equivalent
- Experienced and proficient user of Microsoft packages
- Able to travel to other locations when required
- Right to work in the UK
Person Specification
Qualifications
Essential
- A minimum of 2 years secretarial experience
- Strong demonstrable administrative experience
- Highly effective communication skills at all levels
- Excellent organisational skills & effective diary and time management
- GCSE English/Maths or equivalent
- Experienced and proficient user of Microsoft packages
- Able to travel to other locations when required
- Right to work in the UK
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
