Job summary
Role: Workforce Coordinator
(Fixed Term Contract, 12 months covering maternity leave)
Location: Anstey Frith House,
Glenfield, Leicester, LE3 8RN
Salary: £27,055.00 per annum, with additional payments for unsociable hours
Hours: 37.5 per week
Working Hours: 08:00am
16:00pm, or 09:00am 17:00pm with some occasional weekend cover (Remote)
Enhancements /
Benefits:
You will attract
an additional 30% when working Monday to Friday evenings and 45% working
weekends.
Generous annual
leave entitlement & NHS Pension we also honour NHS continuous service
bring your entitlement with you!
Main duties of the job
The post holder will be part of a team based in Anstey Frith
House, Leicester. The post holder will participate in maintaining a centralised
Rota management (Rota master) system for the operational purpose and provide an
administrative service to support service delivery. Computer systems will be
used to capture Rota information. The Workforce Coordinator will be part of a
multi-professional/skilled team including medical, clinical and support staff
providing accessible services to the population across Leicester,
Leicestershire & Rutland.
About us
DHU Healthcare is
a not-for-profit community interest company providing a diverse range of
services to the NHS frontline, including urgent and emergency care, primary
care, out of hours services and NHS111. We care for patients across the West
and East Midlands a population totalling around 14 million. As a socially
conscious organisation, we provide compassionate, high-quality care to our
patients and offer a supportive work environment to our 2,500 DHU employees. If
you would like to find out more about us, you can visit our website at Our profile :: DHU Healthcare.
Job description
Job responsibilities
- Pro-actively ensure that staffing requirements within DHU Operations and Clinical Services are met by maintaining an effective / efficient rota system.
- Perform any administrative tasks supporting the creating, collation and completion of rotas within DHU, as required.
- Communicate efficiently with all personnel covered by the rota system to ensure clarity of working times and arrangements, in order to maintain financial viability of service.
- Assisting with the maintenance of a centralised rota/staff database to facilitate joined up working with other departments within DHU i.e., finance, human resources etc.
- Provide detailed and accurate management information from the rota/staff databases, when requested.
- Maintain/update the rota website and upload details on a daily basis to ensure efficiency of service is maintained.
- Ensure that the appointment systems for the DHU bases and peripherals are maintained and kept up to date.
- Notify Workforce Manager of any efficiency that could be made within the provision of service to facilitate quality improvement within the organisation.
- Deal appropriately with instructions and queries from surgery staff, clinicians and outside agencies and escalate to management where appropriate.
Job description
Job responsibilities
- Pro-actively ensure that staffing requirements within DHU Operations and Clinical Services are met by maintaining an effective / efficient rota system.
- Perform any administrative tasks supporting the creating, collation and completion of rotas within DHU, as required.
- Communicate efficiently with all personnel covered by the rota system to ensure clarity of working times and arrangements, in order to maintain financial viability of service.
- Assisting with the maintenance of a centralised rota/staff database to facilitate joined up working with other departments within DHU i.e., finance, human resources etc.
- Provide detailed and accurate management information from the rota/staff databases, when requested.
- Maintain/update the rota website and upload details on a daily basis to ensure efficiency of service is maintained.
- Ensure that the appointment systems for the DHU bases and peripherals are maintained and kept up to date.
- Notify Workforce Manager of any efficiency that could be made within the provision of service to facilitate quality improvement within the organisation.
- Deal appropriately with instructions and queries from surgery staff, clinicians and outside agencies and escalate to management where appropriate.
Person Specification
Qualifications
Essential
- 4 GCSEs Grades A-C or Equivalent, including English & Maths
- 6 months suitable experience of a busy office environment
- Proven ability to communicate with a variety of people.
- Experience of IT systems and Microsoft office programs.
- Proven organisational skills.
Desirable
- A level, GCSE/A Level IT
- Excel qualification
- Previous experience working within the NHS.
- Experience of maintaining databases
- Proficient and competent in the use of ROTAMASTER
Person Specification
Qualifications
Essential
- 4 GCSEs Grades A-C or Equivalent, including English & Maths
- 6 months suitable experience of a busy office environment
- Proven ability to communicate with a variety of people.
- Experience of IT systems and Microsoft office programs.
- Proven organisational skills.
Desirable
- A level, GCSE/A Level IT
- Excel qualification
- Previous experience working within the NHS.
- Experience of maintaining databases
- Proficient and competent in the use of ROTAMASTER
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
