Job summary
Due to the
continued growth of the organization, an exciting opportunity has arisen for a
Payroll Administrator to become part of a small and friendly Payroll
Team. You will be required to take ownership of your allocated departments,
calculating and processing information relating to employees pay and absence
and provide additional support across the team including project work when
required. The ideal candidate will have previous experience of working with computerised
payroll systems and Microsoft Office. A knowledge of MHRs iTrent solution
would be an advantage.
You will be educated to GCSE or equivalent level including Grade A-C in Maths
and English and a payroll qualification would also be desirable.
Previous
experience within NHS or Healthcare environment would also be a benefit but is
not essential.
Main duties of the job
To be successful
in this role you will need to be a self-motivated individual who is comfortable
working to deadlines whilst delivering a high level of accuracy and maintaining
confidentiality and compliance with GDPR regulations. You will be highly
numerate, process orientated and able to plan and prioritise your own workload.
You
will possess excellent communication and customer service skills and are able
to respond to questions and queries in an appropriate manner to meet the needs
of the audience.
We currently operate a hybrid working model that enables a
mixture of home and office working each week with some flexibility in working
times. This will be available to you once training is completed.
About us
DHU Healthcare is
a not-for-profit community interest company providing a diverse range of
services to the NHS frontline, including urgent and emergency care, primary
care, out of hours services and NHS111. We operate 365 days a year, 24 hours a
day across the West and East Midlands a population totaling around 14
million. A socially conscious organisation, we provide compassionate,
high-quality care to our patients and offer a supportive work environment to
our 2,000 DHU people. You can find out more about us at Our profile :: DHU Healthcare
Joining DHU means
you'll receive some great benefits. They include access to the NHS
pension scheme alongside a generous annual leave allowance that grows with
your length of service or recognises your existing NHS commitment. We
provide an incremental sick pay scheme and family friendly policies like enhanced
maternity and paternity pay that match the NHS offer.
We'll also support
your health and wellbeing - with complementary Westfield Health Insurance
membership (after six months) to cover basic costs like your dental care,
glasses, physiotherapy, chiropody and more. You can access our cycle to
work scheme, free parking, and all the tea and coffee you need at work.
Some of our roles, including patient-facing ones, also allow for remote or
hybrid working. You'll find we do our best to provide solutions for a positive
work-life balance.
Job description
Job responsibilities
Job
Summary
- Responsible
for processing payroll for allocated departments
- Working
as part of a team to ensure ownership of work for allocated departments
- Process
payroll in accordance with DHU Health Cares internal procedures, contract
requirements and statutory obligations
- Administer
NHS and Nest Pensions for allocated departments
Payroll Processing
- Plans
own workload to ensure completion of workload for allocated departments by
payroll deadlines
- Process
employee timesheets and all associated payroll information as per SLAs
- Make
accurate and authorised payments, promptly and courteously resolving any
queries
- Maintain
payroll-related records including Tax, National Insurance, Pensions,
Occupational and Statutory Sick and Maternity / Paternity Pay, Adoption Leave
and any other relevant payments or deductions
- Process
manual calculations based on the above as required
- Process
Attachment of Earnings orders in accordance with Statutory guidelines
- Make
regular and systematic checks of permanent and temporary changes in accordance
with the payroll procedures and undertake ad-hoc changes
- Provide
information as required to enable the reconciliation of the payroll control
accounts and pay advances
- Ensure
payroll information is clearly explained when dealing with and ensure queries
are handled courteously and confidentially within agreed departmental standards
and response times.
- Maintain
confidentiality and security of information at all times
- Identify
discrepancies, unusual features or queries at any point in the payroll process
and either resolve or refer for guidance
- Ensure
all documentation is filed in accordance with departmental procedures and
stored material is readily retrievable to respond to queries and for audit
purposes.
- Any
other duties as may be required. The duties will expand/change in line with the
needs of the department
- As you will expect the organisation may change from
time to time and you will be expected to meet the operational requirements.
- Any other reasonable duties as required from time
to time.
Customer Service
- Attend meetings as required
- Effectively liaise with Finance colleagues an all
matters relating to the payroll function
- Respond promptly and courteously to all
correspondence and enquiries from individuals, statutory bodies and requests
for information from appropriate organisations
- Advise managers and staff on local and national
regulations and completion of payroll documentation
- Provide information and, if appropriate, advice on
all matters related to pay, service conditions and the NHS and NEST Pension
Scheme, accurately, promptly and courteously
Professional Responsibilities
- Adhere to the relevant payroll and other statutory
legislation that governs payroll processes
- Ensure compliance with Pension Regulations
- Provide cover during period of annual leave /
sickness absence
- Comply with all legal requirements, including the
Data Protection Act 2018, General Data Protection Regulations and Freedom of
Information requests
Training Responsibilities
- Maintain own compliance with DHUs mandatory and
statutory training requirements
- Develop skills and competencies of self through
training and development activities, ensuring that progress is maintained and
future needs identified and actioned.
- Ensure knowledge of payroll legislation and pension
regulations is updated and maintained.
- Attend team building away days.
Job description
Job responsibilities
Job
Summary
- Responsible
for processing payroll for allocated departments
- Working
as part of a team to ensure ownership of work for allocated departments
- Process
payroll in accordance with DHU Health Cares internal procedures, contract
requirements and statutory obligations
- Administer
NHS and Nest Pensions for allocated departments
Payroll Processing
- Plans
own workload to ensure completion of workload for allocated departments by
payroll deadlines
- Process
employee timesheets and all associated payroll information as per SLAs
- Make
accurate and authorised payments, promptly and courteously resolving any
queries
- Maintain
payroll-related records including Tax, National Insurance, Pensions,
Occupational and Statutory Sick and Maternity / Paternity Pay, Adoption Leave
and any other relevant payments or deductions
- Process
manual calculations based on the above as required
- Process
Attachment of Earnings orders in accordance with Statutory guidelines
- Make
regular and systematic checks of permanent and temporary changes in accordance
with the payroll procedures and undertake ad-hoc changes
- Provide
information as required to enable the reconciliation of the payroll control
accounts and pay advances
- Ensure
payroll information is clearly explained when dealing with and ensure queries
are handled courteously and confidentially within agreed departmental standards
and response times.
- Maintain
confidentiality and security of information at all times
- Identify
discrepancies, unusual features or queries at any point in the payroll process
and either resolve or refer for guidance
- Ensure
all documentation is filed in accordance with departmental procedures and
stored material is readily retrievable to respond to queries and for audit
purposes.
- Any
other duties as may be required. The duties will expand/change in line with the
needs of the department
- As you will expect the organisation may change from
time to time and you will be expected to meet the operational requirements.
- Any other reasonable duties as required from time
to time.
Customer Service
- Attend meetings as required
- Effectively liaise with Finance colleagues an all
matters relating to the payroll function
- Respond promptly and courteously to all
correspondence and enquiries from individuals, statutory bodies and requests
for information from appropriate organisations
- Advise managers and staff on local and national
regulations and completion of payroll documentation
- Provide information and, if appropriate, advice on
all matters related to pay, service conditions and the NHS and NEST Pension
Scheme, accurately, promptly and courteously
Professional Responsibilities
- Adhere to the relevant payroll and other statutory
legislation that governs payroll processes
- Ensure compliance with Pension Regulations
- Provide cover during period of annual leave /
sickness absence
- Comply with all legal requirements, including the
Data Protection Act 2018, General Data Protection Regulations and Freedom of
Information requests
Training Responsibilities
- Maintain own compliance with DHUs mandatory and
statutory training requirements
- Develop skills and competencies of self through
training and development activities, ensuring that progress is maintained and
future needs identified and actioned.
- Ensure knowledge of payroll legislation and pension
regulations is updated and maintained.
- Attend team building away days.
Person Specification
Qualifications
Essential
- - 5 GCSEs (A-C) or equivalent (Maths and English essential)
Desirable
- - Payroll qualification with recognised board ( CIPP, AAT or equivalent)
Skills
Essential
- - Ability to undertake manual payroll calculations
- - Ability to manage own workload and priorities
- - Excellent organisation and time management skills with the ability to work independently and
- to deadlines.
- - Excellent attention to detail with the ability to actively seek and find solutions to problems.
- - Highly motivated and able to work within a team
Experience
Essential
- - Effective customer service skills with the ability to build appropriate professional, friendly and accessible relationships across the organisation.
- - Excellent written and verbal Communication skills
- - Excellent IT skills, particularly Microsoft Word and Excel skills with the ability to record and present information.
- - Previous experience in payroll administration.
- - Experience using computerised payroll systems to input and process data.
- -Knowledge and understanding of current payroll and pension legislation
- - Experience of working in a confidential environment and in line with GDPR
- - Experience of developing or improving working practices.
Desirable
- - Knowledge of ITrent Payroll solution
Person Specification
Qualifications
Essential
- - 5 GCSEs (A-C) or equivalent (Maths and English essential)
Desirable
- - Payroll qualification with recognised board ( CIPP, AAT or equivalent)
Skills
Essential
- - Ability to undertake manual payroll calculations
- - Ability to manage own workload and priorities
- - Excellent organisation and time management skills with the ability to work independently and
- to deadlines.
- - Excellent attention to detail with the ability to actively seek and find solutions to problems.
- - Highly motivated and able to work within a team
Experience
Essential
- - Effective customer service skills with the ability to build appropriate professional, friendly and accessible relationships across the organisation.
- - Excellent written and verbal Communication skills
- - Excellent IT skills, particularly Microsoft Word and Excel skills with the ability to record and present information.
- - Previous experience in payroll administration.
- - Experience using computerised payroll systems to input and process data.
- -Knowledge and understanding of current payroll and pension legislation
- - Experience of working in a confidential environment and in line with GDPR
- - Experience of developing or improving working practices.
Desirable
- - Knowledge of ITrent Payroll solution
