Business Administrator

Job summary

An opportunity has arisen to become part of our Transfusion team.

This important role will assist in supporting the work of NHS Blood and Transplant which offers a wide range of clinical services including patient treatments, provision of specialist transfusion advice and the collection, processing and testing of around 2.5 million blood donations each year.

The role will provide admin support to two of our Consultants with additional admin support within the Transfusion Team. Tasks will include diary and inbox management, scheduling meetings, travel arrangements, budget management, expenses, minute taking, preparing papers and reports for meetings. You will be required to arrange a large number of meetings, and organise educational events, therefore the ability to prioritise work and meet tight deadlines under pressure is essential.

It is also essential that you are fully competent in using Microsoft Office applications such as Word, Excel and PowerPoint. You must be highly customer focused, have excellent communication skills and be expected to communicate at all levels within NHSBT and other external professional bodies, therefore confidentiality will need to be maintained at all times. The successful candidate must also be a team player, highly organised, be able to multitask whilst under pressure and have a positive approach.

Main duties of the job

You will be required in assist the Transfusion Function to meet its objectives. Your responsibilities will include:

• Diarising and inbox management for consultants or senior managers, flagging emails and responding on behalf of manager on occasion.
• Facilitating communications within Transfusion Management team and teams within Transfusion
• Providing administrative support for meetings, ensuring papers are circulated in a timely manner, minutes of meetings are recorded accurately with identifying appropriate actions.
• Supporting the Transfusion Function by providing day to day administrative/PA support to members of the Transfusion team assisting them to maintain and develop good relationships with Service Users by effectively handling enquiries on a wide range of service-related issues.

You will be required to arrange a large number of meetings, and will need to have the ability to prioritise work and meet tight deadlines.

This post will be based at one of our Birmingham centres and there will be the need to travel to other NHSBT locations and meeting venues and this needs to be taken into consideration before applying for the position.

About us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.