Department Administrator - Plasma for Medicine

Job summary

As part of running the Directors office, youll keep them briefed on developments within NHSBT and the media. Managing diaries, organising and documenting meetings and processing highly sensitive information are also important aspects of the role. Building strong working relationships with other departments and organisations will be crucial to your success. Youll have a proactive style, focused on looking for opportunities to reduce or improve administration.

Main duties of the job

You will be required to undertake administration and clerical duties in support of the Plasma for Medicine Directorate. Typically these duties will involve:- Acting as a channel of communication between the Manager(s) you are working for and other internal and external contacts, handling requests to ensure they are handled by the correct people Working with the Executive Assistant to ensure the smooth running of the Directors office and the timely prioritisation of all administrative duties Supporting and deputising for other secretarial and administrative staff as a when required Arranging meetings, producing agenda, taking minutes issuing actions and monitoring/chasing progress on actions General duties: ensuring all records are up to date and accurate, receiving and making calls Undertaking routine correspondence, including drafting of reports, creating presentations and spreadsheets using Microsoft Office 365 on a daily basis You will be required to undertake occasional travel to any NHSBT sites to meet the requirements of the post (notice will be given)

About us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.