Job summary
We are looking for a dedicated Procurement Supervisor to join the team at Healthshare Clinic Norwich. The ideal candidate will be passionate in delivering a great service and finding the best value products to ensure spending stays on track and within budget. The post holder will require understanding of clinical governance including National Standards of Healthcare Cleanliness and the Good Stock Management guide.
Main duties of the job
- Order and maintain stock to
enable clinical activity to continue smoothly, with a target of eliminating
waste and over ordering.
- Provide support to the operational and clinical team by gathering and presentingmeaningful data, reports and analysis of spend
and contract data.
- Hold
productive meetings with key team members to ensure all consumables and
equipment arrive in a timely manner.
- Suggesting innovative
solutions to current areas of development and existing processes.
- Ensuring
stock rotation and expired products are correctly disposed and logged.
- Adhering to the Medication Management policy
and stock control.
- Control of asset
register and procurement of new equipment for clinic.
About us
We're an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things.
Our approach means that whether it's speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why we've been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients.
We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether we're interacting with each other, our partners or our patients, we're always open and honest. Every key decision is based on clear process and informed by evidence.
We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever we're interacting with and treat people with compassion and consideration.
We inspire with passion. It's hard work, but we absolutely love what we do. There's no room for a half-hearted approach to healthcare, it requires dedication, and that's what everyone here has. A Healthshare employee is enthusiastic, with a verve and panache that inspires others around them.
Benefits:
- 25 days annual leave (plus Bank Holidays) and option to buy/sell
- Private Healthcare (Benenden)
- Company Pension Scheme
- Life Assurance
- Blue Light Card
- Refer a Friend Scheme
- CPD Opportunities
- Wagestream
- Reward Gateway
- Cycle to Work Scheme
- Smart Tech
- EV Car Scheme
Job description
Job responsibilities
The Stock Control Lead will work
closely with a range of people from Operational and Clinical teams to suppliers
and other Healthshare Sites. Duties include:
- Confirm stock levels are adequate for next
two weeks of clinical activity.
- Liaise with Clinical Diagnostics Service
Manager, Theatre Manager, Outpatients Manager and Head of Operations each week
and ascertain all consumables for the clinic are ordered.
- Stock Control of consumables current lines
and adding new lines to spreadsheet including costings, product codes etc.
- Stock Control of medicines current lines and
adding new lines to spreadsheet including costings, product codes etc.
- Ensuring area is in line withNational Standards of Healthcare Cleanliness
- Stock check 6 monthly, highlighting expiry
dates, unused products, damaged stock, and processing these accordingly.
- Providing meaningful data of consumables
used, costs, savings etc for each service line in a monthly review presented to
the senior leadership team.
- Annual asset register audit. Ensuring all new equipment is asset tagged
and logged appropriately.
- Involved with invoicing queries with
Management team and finance.
- Explore cost options for acquiring new
equipment, presenting findings to Executive Director. Ensuring activities are cost effective
- Liaising with other sites (Riverside Clinic)
for stock transfers or combining large orders.
- Taking responsibility for
problem investigation and resolution.
- Attending daily briefings
and ensure effective communications with the Operations Team
- Any other task inline with role as directed
by line manager.
Job description
Job responsibilities
The Stock Control Lead will work
closely with a range of people from Operational and Clinical teams to suppliers
and other Healthshare Sites. Duties include:
- Confirm stock levels are adequate for next
two weeks of clinical activity.
- Liaise with Clinical Diagnostics Service
Manager, Theatre Manager, Outpatients Manager and Head of Operations each week
and ascertain all consumables for the clinic are ordered.
- Stock Control of consumables current lines
and adding new lines to spreadsheet including costings, product codes etc.
- Stock Control of medicines current lines and
adding new lines to spreadsheet including costings, product codes etc.
- Ensuring area is in line withNational Standards of Healthcare Cleanliness
- Stock check 6 monthly, highlighting expiry
dates, unused products, damaged stock, and processing these accordingly.
- Providing meaningful data of consumables
used, costs, savings etc for each service line in a monthly review presented to
the senior leadership team.
- Annual asset register audit. Ensuring all new equipment is asset tagged
and logged appropriately.
- Involved with invoicing queries with
Management team and finance.
- Explore cost options for acquiring new
equipment, presenting findings to Executive Director. Ensuring activities are cost effective
- Liaising with other sites (Riverside Clinic)
for stock transfers or combining large orders.
- Taking responsibility for
problem investigation and resolution.
- Attending daily briefings
and ensure effective communications with the Operations Team
- Any other task inline with role as directed
by line manager.
Person Specification
Experience
Desirable
- Experience of purchasing / ordering in medical setting
Skills and knowledge
Desirable
- Knowledge of medical terminology
- Excellent attention to detail
- Strong understanding of National Standards of Healthcare Cleanliness relating to your area
- Proactively looking for process improvements with a methodical and consistent approach
- Strong computer skills and knowledge of databases and spreadsheets
- Flexibility and ability to adapt to changing situations easily
- Excellent organisation and time management skills and the ability to manage a varied and changing workload.
- Ability to react within a complex and growing operational environment
- Able to develop and roll out processes and systems to improve efficiency of department
- Forward thinking
- Excellent communication skills and the ability to convey important information via emails, in-person and over the phone.
Person Specification
Experience
Desirable
- Experience of purchasing / ordering in medical setting
Skills and knowledge
Desirable
- Knowledge of medical terminology
- Excellent attention to detail
- Strong understanding of National Standards of Healthcare Cleanliness relating to your area
- Proactively looking for process improvements with a methodical and consistent approach
- Strong computer skills and knowledge of databases and spreadsheets
- Flexibility and ability to adapt to changing situations easily
- Excellent organisation and time management skills and the ability to manage a varied and changing workload.
- Ability to react within a complex and growing operational environment
- Able to develop and roll out processes and systems to improve efficiency of department
- Forward thinking
- Excellent communication skills and the ability to convey important information via emails, in-person and over the phone.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
