Job summary
We are looking for a dedicated Procurement Support Officer to join the team at Healthshare Clinic Norwich. The post-holder will be responsible for
providing support to the operational and clinical staff in the processing of
requisitions to enable clinical activity to continue smoothly, with a target of
eliminating waste and over ordering. The ideal candidate will be passionate in delivering a great service and finding the best value products to ensure spending stays on track and within budget.
Main duties of the job
- Providing support to the operational
and clinical staff in the processing of requisitions to enable clinical
activity to continue smoothly, with a target of eliminating waste and over
ordering.
- Gathering and providing meaningful data, reports and analysis of
spend and contract data.
- Monitoring
stock levels and order as required.
- Holding productive meetings with key team members to ensure all consumables and
equipment arrive in a timely manner.
- Suggesting innovative
solutions to current areas of development and existing processes.
- Ensuring
stock rotation and expired products are correctly disposed and logged.
- Control of asset
register and procurement of new equipment for clinic.
About us
We're an independent healthcare provider, with established roots in muscular-skeletal health and diagnostics, founded by expert NHS clinicians who recognised a way to improve things.
Our approach means that whether it's speed, flexibility, efficiency or quality, every aspect has been carefully considered to surpass expectations. This is why we've been a trusted partner of the NHS for over ten years, and the provider of choice for countless private patients.
We work with integrity. When it comes to collaboratively delivering care, relationships are key. Whether we're interacting with each other, our partners or our patients, we're always open and honest. Every key decision is based on clear process and informed by evidence.
We act with empathy. Everyone who is here, is here because they care about people. We always try and put ourselves in the shoes of whomever we're interacting with and treat people with compassion and consideration.
We inspire with passion. It's hard work, but we absolutely love what we do. There's no room for a half-hearted approach to healthcare, it requires dedication, and that's what everyone here has. A Healthshare employee is enthusiastic, with a verve and panache that inspires others around them.
Benefits:
- 25 days annual leave (plus Bank Holidays)
- Private Healthcare (Employer paid)
- Company Pension Scheme
- Life Assurance
- Blue Light Card
- Refer a Friend Scheme
Job description
Job responsibilities
Procurement Support Officer will work closely with a range of people from Operational and Clinical teams
to suppliers and other Healthshare Sites.
Duties include:
- Confirm stock levels are adequate for next
two weeks of clinical activity.
- Liaise with Clinical Diagnostics Service
Manager, Theatre Manager, Outpatients Manager and Head of Operations each week
and ascertain all consumables for the clinic are ordered.
- Stock Control of consumables current lines
and adding new lines to spreadsheet including costings, product codes etc.
- Stock Control of medicines current lines and
adding new lines to spreadsheet including costings, product codes etc.
- Ensuring area is in line withNational Standards of Healthcare Cleanliness
- Stock check 6 monthly, highlighting expiry
dates, unused products, damaged stock, and processing these accordingly.
- Providing meaningful data of consumables
used, costs, savings etc for each service line in a monthly review presented to
the senior leadership team.
- Annual asset register audit. Ensuring all new equipment is asset tagged
and logged appropriately.
- Involved with invoicing queries with
Management team and finance.
- Explore cost options for acquiring new
equipment, presenting findings to Executive Director.
- Liaising with other sites (Riverside Clinic)
for stock transfers or combining large orders.
- Any other task inline with role as directed
by line manager.
Skills and qualifications:
The post holder will have a range of skills and knowledge to
fulfil the role required. They will be
able to communicate to all parties involved in a professional and friendly
manner and secure value for money consumables and equipment. The post holder will help to improve efficiency and effective
running of the day-to-day service lines which enable to clinic to function to its
maximum potential.
Job description
Job responsibilities
Procurement Support Officer will work closely with a range of people from Operational and Clinical teams
to suppliers and other Healthshare Sites.
Duties include:
- Confirm stock levels are adequate for next
two weeks of clinical activity.
- Liaise with Clinical Diagnostics Service
Manager, Theatre Manager, Outpatients Manager and Head of Operations each week
and ascertain all consumables for the clinic are ordered.
- Stock Control of consumables current lines
and adding new lines to spreadsheet including costings, product codes etc.
- Stock Control of medicines current lines and
adding new lines to spreadsheet including costings, product codes etc.
- Ensuring area is in line withNational Standards of Healthcare Cleanliness
- Stock check 6 monthly, highlighting expiry
dates, unused products, damaged stock, and processing these accordingly.
- Providing meaningful data of consumables
used, costs, savings etc for each service line in a monthly review presented to
the senior leadership team.
- Annual asset register audit. Ensuring all new equipment is asset tagged
and logged appropriately.
- Involved with invoicing queries with
Management team and finance.
- Explore cost options for acquiring new
equipment, presenting findings to Executive Director.
- Liaising with other sites (Riverside Clinic)
for stock transfers or combining large orders.
- Any other task inline with role as directed
by line manager.
Skills and qualifications:
The post holder will have a range of skills and knowledge to
fulfil the role required. They will be
able to communicate to all parties involved in a professional and friendly
manner and secure value for money consumables and equipment. The post holder will help to improve efficiency and effective
running of the day-to-day service lines which enable to clinic to function to its
maximum potential.
Person Specification
Skills and knowledge
Desirable
- Knowledge of medical terminology
- Excellent attention to detail
- Strong understanding of National Standards of Healthcare Cleanliness relating to your area
- Strong computer skills and knowledge of databases and spreadsheets
- Flexibility and ability to adapt to changing situations easily.
- Excellent organisation and time management skills and the ability to manage a varied and changing workload.
- Excellent communication skills and the ability to convey important information via emails, in-person and over the phone.
Experience
Desirable
- Experience of purchasing / ordering in medical setting
Person Specification
Skills and knowledge
Desirable
- Knowledge of medical terminology
- Excellent attention to detail
- Strong understanding of National Standards of Healthcare Cleanliness relating to your area
- Strong computer skills and knowledge of databases and spreadsheets
- Flexibility and ability to adapt to changing situations easily.
- Excellent organisation and time management skills and the ability to manage a varied and changing workload.
- Excellent communication skills and the ability to convey important information via emails, in-person and over the phone.
Experience
Desirable
- Experience of purchasing / ordering in medical setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
