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Primary Care Careers

Medical Secretary

The closing date is 31 August 2025

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Job summary

The Holbrook and Shotley Practice are looking to welcome a part-time medical secretary into our busypractice. The role is to work 15 hours a week, over Monday, Wednesday and Friday. With the increasing use of technology in general practice, medical secretaries are playing an increasingly important role in managing patient information and ensuring that healthcare providers have access to the data they need to deliver high-quality care.

Main duties of the job

  • Providing a full secretarial service including the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc.
  • Handling queries regarding hospital appointments and treatments.
  • Ensuring that any requests for information are appropriately dealt with and that all subsequent charges are invoiced appropriately.
  • Arranging meetings (to include the booking of rooms) as required.
  • Designing template letters and forms for use throughout the practice.
  • Maintaining the clinical system, in an accurate and secure manner.
  • Assisting with the gathering of statistics and information.

About us

The Holbrook and Shotley Practice is a GP Practice across two surgery sites. We pride ourselves on providing a high standard of care to our 8,000 patients. Our Practice team comprises of three GP Partners, two salaried GPs, supported by a highly experienced team of nurses, dispensers, paramedics, and reception team.

Details

Date posted

06 August 2025

Pay scheme

Other

Salary

Depending on experience - TBC

Contract

Permanent

Working pattern

Part-time

Reference number

28857

Job locations

The Street

Holbrook

Ipswich

Suffolk

IP9 2QS


Job description

Job responsibilities

If you would like to find out more information about this role, please do not hesitate to get in contact with us.

Job description

Job responsibilities

If you would like to find out more information about this role, please do not hesitate to get in contact with us.

Person Specification

Experience

Essential

  • Ideally primary care experience gained within a GP surgery.
  • Audio- and touch-typing skills.
  • Strong administrative experience and good organisation skills.
  • Sound knowledge of medical terminology.
  • Excellent general IT skills including MS Office and experience of working with a clinical system.
  • Experience in read-coding and work-flowing clinical documentation.
  • Excellent communication skills.
  • Understanding of the need to maintain confidentiality and data security, at all times.
  • Ability to multi-task and to work accurately under pressure.
  • Ability to work as part of a team, as well as independently.
Person Specification

Experience

Essential

  • Ideally primary care experience gained within a GP surgery.
  • Audio- and touch-typing skills.
  • Strong administrative experience and good organisation skills.
  • Sound knowledge of medical terminology.
  • Excellent general IT skills including MS Office and experience of working with a clinical system.
  • Experience in read-coding and work-flowing clinical documentation.
  • Excellent communication skills.
  • Understanding of the need to maintain confidentiality and data security, at all times.
  • Ability to multi-task and to work accurately under pressure.
  • Ability to work as part of a team, as well as independently.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Primary Care Careers

Address

The Street

Holbrook

Ipswich

Suffolk

IP9 2QS


Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Primary Care Careers

Address

The Street

Holbrook

Ipswich

Suffolk

IP9 2QS


Employer's website

https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment Team

The Holbrook & Shotley Practice

enquiries@eoeprimarycarecareers.nhs.uk

01206918760

Details

Date posted

06 August 2025

Pay scheme

Other

Salary

Depending on experience - TBC

Contract

Permanent

Working pattern

Part-time

Reference number

28857

Job locations

The Street

Holbrook

Ipswich

Suffolk

IP9 2QS


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