Job summary
The Colte Partnership is currently looking for a part-time medial secretary to work across the 3 PCNs. Interested candidates must be able to travel to all the practices within the Colte Partnership and some of the work will be able to be done remotely. The ideal candidate will be able to undertake all secretarial duties including typing of all official correspondence on behalf of the doctors, nurses and management team for the benefit of the partnership.
Main duties of the job
The post holder will be required to type up referral letters, medical correspondence and dictated information created by the clinicians. The post-holder will be required to attend and minute meetings and ensure that the minutes are distributed in a timely manner.
About us
The Colte Partnership is a GP super-partnership, formed in June 2017. It brought together 9 local GP surgeries across Colchester and Tendring, serving approx. 98,000 patients. With the combined workforce, skills and knowledge, we are in a unique position to assist our patients across the county.
As well as general practice, we offer extended access appointments to enable all of our patients to access medical care at evening and weekends; we work collaboratively with external agencies to provide in home services and social prescribing; we are working to be at the forefront of clinical research and have many more exciting ventures on the horizon.
We also work as three collaborative primary care networks (PCNs) which span across Colchester and Tendring:
- Ambrose Avenue Group Practice, Riverside Medical Centre & Ardleigh Surgery
- Mersea Island Medical Practice, Tiptree Medical Centre & Rowhedge Medical Centre
- Walton Medical Centre, Colne Medical Centre & Wivenhoe Medical Centre
There is a wide socio-economic demographic served within this area, which provides an interesting and varied case mix. You will be joining an enthusiastic team of clinicians and administrators. You will be well supported with on-going professional development (training support, CPD and peer support). The role will contribute to the improving quality of care of our patients across the network of practices.
Job description
Job responsibilities
- Type all letters and medical referrals dictated personally by Tasks, Lexacom or hand written by clinicians, using the appropriate proforma or headed letter. Refer via e-referrals system & Valida.
- Any other typing that may be required by the doctors, practice manager or nurses.
- Type all letters and medical referrals promptly, prioritising those marked as 2ww or urgent.
- When referrals/results need to be chased, make contact with the appropriate consultants secretary/hospital.
- Email anything that needs to be sent urgently.
- Keep an updated record of appropriate names and addresses, telephone and email addresses of organisations appropriate for practice use.
- Summarise patient notes.
- Take minutes of meetings, type up and distribute.
- Print off any urgent emails on the practice generic email in the afternoon and pass to QOF manager or reception manager.
- Any other secretarial duties that may be required by the doctors or management team.
Job description
Job responsibilities
- Type all letters and medical referrals dictated personally by Tasks, Lexacom or hand written by clinicians, using the appropriate proforma or headed letter. Refer via e-referrals system & Valida.
- Any other typing that may be required by the doctors, practice manager or nurses.
- Type all letters and medical referrals promptly, prioritising those marked as 2ww or urgent.
- When referrals/results need to be chased, make contact with the appropriate consultants secretary/hospital.
- Email anything that needs to be sent urgently.
- Keep an updated record of appropriate names and addresses, telephone and email addresses of organisations appropriate for practice use.
- Summarise patient notes.
- Take minutes of meetings, type up and distribute.
- Print off any urgent emails on the practice generic email in the afternoon and pass to QOF manager or reception manager.
- Any other secretarial duties that may be required by the doctors or management team.
Person Specification
Knowledge, Skills and Experience:
Essential
- Must be able to drive as travel between all of the practices within the partnership is required.
Desirable
- Knowledge and experience of using medical terminology would be an advantage but is not essential.
- Previous experience of working within primary care would be preferred.
- Strong I.T. skills
- Previous clinical system use would be advantageous but not essential as training will be provided.
Person Specification
Knowledge, Skills and Experience:
Essential
- Must be able to drive as travel between all of the practices within the partnership is required.
Desirable
- Knowledge and experience of using medical terminology would be an advantage but is not essential.
- Previous experience of working within primary care would be preferred.
- Strong I.T. skills
- Previous clinical system use would be advantageous but not essential as training will be provided.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
