Admin Supervisor (Dental X-ray Protection Services)

Job description

Job responsibilities

Location

This role is office based in Leeds, LS16 6RW.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Working Pattern Full Time, Flexible Working, Hybrid Working

Responsibilities section:

As the Admin Supervisor your main responsibilities will include:

Overseeing and supervising work in the Dental X-ray Protection Services (DXPS) admin office, ensuring an effective sharing of the workload and a smooth workflow.

Prioritising routine tasks and monitoring staff performance against output targets to ensure that deadlines are met.

Assisting with the full range of admin tasks within the DXPS admin office; as a supervisor this will include tackling any atypical issues associated with the routine tasks.

The job holder will be required to carry out the following responsibilities, activities and duties:

Monitoring and planning the workflow in the DXPS office:

o Ensuring that there is effective administrative support for the range of duties required

o Continually reviewing procedures to ensure that work is carried out in the most efficient manner

o Regular communication with DXPS Service Managers and contribution to DXPS group meetings

Supervision of the DXPS admin team.

Overseeing the routine financial aspects of DXPS admin, including use and supervision of the money and people services (MAPS) system.

Overseeing the issuing of contracts to both dental trade companies and dentists.

Carrying out the full range of admin functions within the DXPS office as required; this includes assisting with the tasks carried out by the other members of the admin team.

Essential Criteria:

It is important through your application and Statement of Suitability of 500 words that you give evidence and examples of proven experience of each of the following criteria:

Essential

Substantive experience in business and administrative support

Demonstrable ability to supervise others

Experience of effectively working with a range of office software including Microsoft Word, PowerPoint, Excel and Teams

Ability to work well under pressure and to deadlines; able to prioritise own workload as well as that of others

Leadership skills for day-to-day control of work within the DXPS admin office

Demonstrable ability to manage own time and prioritise workload. A clear ability to multi-task

Capable of critical thinking on operational efficiency, creativity and innovation; confident to use own judgement and initiative but recognise when discussion with others required

Ability to collate/analyse and interpret information and/or data

Excellent organisational skills

Able to participate in meetings and contribute where appropriate

Ability to work unsupervised and to remain focused on the tasks in hand

Ability to form good working relationships with clients and staff

An ability to communicate effectively; formally, informally, in writing and orally to clients, UKHSA staff and external agencies

An understanding of and commitment to equality of opportunity and good working relationships.

Desirable

Relevant qualification in business and/or administration

An understanding of the work carried out by UKHSAs Dental X-ray Protection Services.

Working for the UKHSA

For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk).

For information on Dental X-ray Protection Services visit ukhsa-protectionservices.org.uk/dxps

Benefits

Learning and development tailored to your role

An environment with flexible working options

A culture encouraging inclusion and diversity

A Civil Service pension with an average employer contribution of 27%

Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices | 30 Hours Free Childcare, Tax-Free Childcare and More | Help with Costs | GOV.UK

Selection process details

STAGE 1 - APPLICATION & SIFT:

You will be required to complete an application form. This will be assessed in line with the advertised essential criteria please do provide evidence of how you meet this.

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

Please use the Application Link in the Supporting Information to submit your application or you will be contacted with a link to submit a full application / provide your statement of suitabilityonce this advert campaign has closed, you will have 24 hours to complete. Only full applications received in this way will be considered.

If you are successful at this stage, you will progress to an interview.

STAGE 2 INTERVIEW

This competition will involve an interview by video.

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.

Candidates will also be asked to participate in a session where they will be required to complete a practical test. This exercise will be designed to assess each candidates experience and capabilities in line with the requirements of the role.

The Success Profiles framework will be used to assess and recruit the most suitable candidate. Behaviours to be confirmed.

For further information on the selection process, please refer to the attached Candidate Pack.

Expected Timeline:

Advert close: 23:55hrs on 10th April 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Shortlist: 17th April 2023

Interviews: w/c 24th April 2023

Please note these dates could be subject to change.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements

Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:

UK nationals

Nationals of Commonwealth countries who have the right to work in the UK

Nationals of the Republic of Ireland

Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)

Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service

Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service

Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Security clearance level requirement

Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.

Please Note

This role is to be appointed under NHS Terms & Conditions. Full details on the T&Cs are found https://www.ukhsa.reed.com/

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email:Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Person Specification

Experience

Essential

• - Substantive experience in business and administrative support
• - Demonstrable ability to supervise others
• - Experience of effectively working with a range of office software including Microsoft Word, PowerPoint, Excel and Teams
• - Ability to work well under pressure and to deadlines; able to prioritise own workload as well as that of others
• - Leadership skills for day-to-day control of work within the DXPS admin office
• - Demonstrable ability to manage own time and prioritise workload. - - A clear ability to multi-task
• - Capable of critical thinking on operational efficiency, creativity and innovation; confident to use own judgement and initiative but recognise when discussion with others required
• - Ability to collate/analyse and interpret information and/or data
• - Excellent organisational skills
• - Able to participate in meetings and contribute where appropriate
• - Ability to work unsupervised and to remain focused on the tasks in hand
• - Ability to form good working relationships with clients and staff
• - An ability to communicate effectively; formally, informally, in writing and orally to clients, UKHSA staff and external agencies
• - An understanding of and commitment to equality of opportunity and good working relationships.

Desirable

• - Relevant qualification in business and/or administration
• - An understanding of the work carried out by UKHSAs Dental X-ray Protection Services.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

U K H S A

Oak Park Lane

Leeds

LS16 6RW

Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)