UK Health Security Agency

Project Support Officer

Information:

This job is now closed

Job summary

Do you enjoy working on projects and seeing them through to completion?

Are you passionate about collaborating with others to deliver?

Do you want to work somewhere where you can make a difference?

At the UK Health Security Agency (UKHSA) we are looking for Project Support Officers to join us in our critical work to protect the nation from health threats.

Successful candidates will be assigned to support one of our diverse range of projects or programmes with opportunities for you to work on multiple initiatives.

This could include, but is not limited to supporting:o delivery of a major change programme within UKHSA's Portfolioo setting up and scoping new projects and programmes. o organisational change / transformation programmes or projectso Health protection projects or other health initiatives. o Technology programmes or projects.o Infrastructure programmes or projects.

Main duties of the job

  • Implement and maintain systems to enable effective planning and scheduling.
  • Implement and maintain project controls.
  • Produce project status reports, performance data and research new information.
  • Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity, Security.
  • Support the Project Manager with workforce planning.
  • Manage the procurement of project supplies and services within Delegated Financial Authority limits.
  • Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
  • Draft and sign off correspondence.
  • Act as point of contact for project responses to requests for information and signpost accordingly.
  • Monitor the project spend, compile budgets, and support the development of business cases.
  • Maintain the project asset register.
  • Maintain the project risk and issues log, working with risk managers to resolve issues and escalating where appropriate.
  • An active member of the UKHSA Project Delivery Profession Community.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Details

Date posted

16 January 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year per annum, pro rata

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-GB-PSO-EXT

Job locations

Any core HQs

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Job description

Job responsibilities

The role of the Project Support Officer covers a diverse range of activities to support the delivery of the projects objectives, which will typically be moderate in complexity.

You will enable the smooth running of the project by supporting the Project Manager through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.

The Project Support Officer role is part of the government project delivery profession and UKHSAs project delivery resource model. The role responsibilities are aligned to the Project Delivery Capability Framework(PDCF) career pathway Project Support Officer 2.

Essential criteria- you will be assessed on the below (6) essential criteria, which have been selected from the Job Description Document.

  • Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.
  • Ability to work independently in a fast-paced environment.
  • Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
  • Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
  • Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
  • Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours and experience.

Stage 1: Application & Sift

Success profiles assessment.

You will be required to complete an application form. You will be assessed on the above listed (6) essential criteria, and this will be in the form of a:

  • Application form (Employer/ Activity history section on the application)
  • 1000 word Statement of Suitability.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

  • Meets all essential criteria
  • Meets someessential criteria
  • Meets no essentialcriteria

We will take through the following piles to shortlisting:

  • Meets all essential criteria
  • Meets someessential criteria

Shortlisting: In the event of a large number of applications we will shortlist on the following:

  • Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.(lead criteria)

If you are successful at this stage, you will progress to interview and assessment

Please do not exceed 1000 words. We will not consider any words over and above this number. Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) remote interview.

Behaviours and experience will be tested at interview.

The Behaviours tested during the interview stage will be :

  • Delivering at Pace (Lead)
  • Working Together
  • Leadership

Interviews will be held week commencing 17th February 2025. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Job description

Job responsibilities

The role of the Project Support Officer covers a diverse range of activities to support the delivery of the projects objectives, which will typically be moderate in complexity.

You will enable the smooth running of the project by supporting the Project Manager through the operation of project management processes, and the co-ordination of business management actions and activities on their behalf.

The Project Support Officer role is part of the government project delivery profession and UKHSAs project delivery resource model. The role responsibilities are aligned to the Project Delivery Capability Framework(PDCF) career pathway Project Support Officer 2.

Essential criteria- you will be assessed on the below (6) essential criteria, which have been selected from the Job Description Document.

  • Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.
  • Ability to work independently in a fast-paced environment.
  • Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
  • Excellent written and verbal communication skills, with the ability to challenge effectively to ensure the correct information is presented at the right time.
  • Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
  • Strong capability in using Microsoft Office applications, including Excel, Word, and PowerPoint.

Selection Process Details:

This vacancy is using Success Profiles and will assess your Behaviours and experience.

Stage 1: Application & Sift

Success profiles assessment.

You will be required to complete an application form. You will be assessed on the above listed (6) essential criteria, and this will be in the form of a:

  • Application form (Employer/ Activity history section on the application)
  • 1000 word Statement of Suitability.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The Application form and Statement of Suitability will be marked together.

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

  • Meets all essential criteria
  • Meets someessential criteria
  • Meets no essentialcriteria

We will take through the following piles to shortlisting:

  • Meets all essential criteria
  • Meets someessential criteria

Shortlisting: In the event of a large number of applications we will shortlist on the following:

  • Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.(lead criteria)

If you are successful at this stage, you will progress to interview and assessment

Please do not exceed 1000 words. We will not consider any words over and above this number. Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) remote interview.

Behaviours and experience will be tested at interview.

The Behaviours tested during the interview stage will be :

  • Delivering at Pace (Lead)
  • Working Together
  • Leadership

Interviews will be held week commencing 17th February 2025. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Person Specification

Application form and statement of suitability

Essential

  • Application form and statement of suitability

Behaviours

Essential

  • Delivering at pace - Lead behavior
  • Working together
  • Leadership
Person Specification

Application form and statement of suitability

Essential

  • Application form and statement of suitability

Behaviours

Essential

  • Delivering at pace - Lead behavior
  • Working together
  • Leadership

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

Any core HQs

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer details

Employer name

UK Health Security Agency

Address

Any core HQs

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment Support

Gurkamal Bhambra

Recruitment@ukhsa.gov.uk

Details

Date posted

16 January 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year per annum, pro rata

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-GB-PSO-EXT

Job locations

Any core HQs

Birmingham, Leeds, Liverpool, London (Canary Wharf)

E14 4PU


Supporting documents

Privacy notice

UK Health Security Agency's privacy notice (opens in a new tab)