Project Manager

UK Health Security Agency

This job is now closed

Job summary

We are looking to recruit a qualified and experienced Project Manager to work within the Facilities Management Department (FMD) managing and assisting with refurbishments and other similar works at the Colindale site. You will be an energetic self-starter, contributing to the vigor of a busy, high performing FMD team. You are an experienced and well qualified PM but can demonstrate how you have used your skills to transform the workplace and the way people work. Your communication and stakeholder management skills are second to none and you will be able to show how you have led and influenced at a senior level to get changes made. You will always have one eye on the customer and set high standards of quality of delivery and behaviour. You are able to work on your own or as part of a team and organise your time efficiently. You should have some knowledge of FM and related construction projects. You must be confident and credible, able to influence and build consensus at the highest levels of the organisation.

We are looking for someone with great communication skills and a team ethos that can bring people together to deliver change and contribute to the wider PPM community.

Main duties of the job

o Managing and assisting upgrade and refurbishment projects on various UKHSA siteso Defining the projects and agreeing the scopeo Planning the project activities and coordinating resourceso Managing contractors for projects, repairs and PPMo Setting and agreeing budgets and managing reactive workso Executing the change to an excellent standard and working with stakeholders to facilitate soft landings.

You will be adept at applying and adapting project methodologies, but not at the expense of delivery and will be able to demonstrate a strong record of getting the job done.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Date posted

26 September 2024

Pay scheme

Other

Salary

£42,716 to £48,068 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-LT-8937464-EXT

Job locations

Colindale

61 Colindale Avenue

London

NW9 5EQ

Job description

Job responsibilities

The postholder will create and lead the project to deliver the agreed outcomes within time, cost and quality constraints. It will involve the day to day management, effective leadership and management control of the project and project team. You will coordinate development of the Business Case, track delivery within budget and ensure benefits are identified, understood, measured. You will work with key stakeholders to develop and maintain effective relationships. Also, identify and monitor project risks and issues, whilst developing mitigating actions and escalate as appropriate. You will provide key project reports and support effective governance and decision making. You will ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders. You will develop the Project Plan and apply appropriate project principles to deliver stated objectives. Identify and set appropriate Project Controls. Track and report delivery against milestones.

This is not an exhaustive list please see Job description document for full list of duties.

Please be aware that your application will be assessed on the 7 essential criteria listed below.

Essential criteria

Educated to graduate degree level/NVQ4 or equivalent experience in facilities management Finance and budgeting skills to estimate costs, produce budget and control forecasts and gain financial approval for project and resource costs, working with finance colleagues to monitor spend against the contract Experience of capturing stakeholder needs, assessing, defining and justifying those needs to arrive at an agreed schedule of requirements using appropriate communication and engagement channels Experience of identifying and monitoring risks and issues, planning how to mitigate / respond to those risks and issues and implementing the responses Experience of clearly defining roles, responsibilities and accountabilities and establishing controls and approval routes appropriate to each stage of the project to monitor project progress and compliance, including project reviews Experienced at identifying, quantifying, mapping and tracking project benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised Ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle

Selection Process

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on essential criteria, and this will be in the form of: an Application Form (Employer/ Activity history section on the application) a 500 word Statement of Suitability.

This should outline how your skills, experience, and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

The CV and Statement of Suitability will be marked together.

In the event of a large number of applications we will longlist into three piles:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Those from piles 1 and 2 will be taken through to shortlisting stage.

(Please note that candidates in the Disability Confident Scheme will be shortlisted if you meet the minimum essential criteria).

In the event of a large number of applications we will shortlist on the essential criteria of:

Educated to graduate degree level/NVQ4 or equivalent experience in facilities management

Unfortunately, late applications will not be considered.

If you are successful at this stage, you will progress to interview & assessment.

Please do not exceed 500 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) face to face interview.

Behaviours, technical experience, and abilities will be tested at interview.

There will be a Technical Test and assessment.

The Behaviours tested during the interview stage will be:

Changing and Improving Communicating and Influencing Working Together Managing a Quality ServiceInterview dates to be confirmed.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

This role is based at Colindale . Please note hybrid working is not available for this role.

Eligibility Criteria

External: Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-terrorist Check.

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC). UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.

Face to Face interviews

If face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview.