Job responsibilities
- The post holder will develop effective working relationships and communicate regularly either by phone, email or face to face with a wide range of individuals including the general public, professionals clinical and non-clinical staff, scientists, support staff, managers and corporate team staff for example, HR or Payroll.
- The post holder will make and receive phone calls, receive emails and decide relevant action, responding directly where appropriate and this may include external people for example, stakeholders and/or from members of the public as well as other public health organisations e.g. NHS, Local Authorities and the Dept. of Health.
- Undertake project and radon measurement programme support. Responding to information requests and other tasks which will involve meeting tight deadlines. This will include: assisting and working closely with members of the project team(s), supporting elements of projects as directed by the relevant lead and maintaining project plans.
- Carry out timely and accurate information analysis and reporting on agreed areas of their working area and present findings in an agreed manner. This will include developing and maintaining databases as required by the job using a variety of digital and IT applications.
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration
- Contribute to effective information management (including maintaining administrative and information resources, i.e. filing systems) and assist with the dissemination and/or collation of information/returns, in a timely manner.
- Undertake effective line management of staff within area of responsibility, including: undertaking annual appraisals and ensuring direct reports have access to appropriate training and induction; progressing any disciplinary or capability issues, as necessary; and participating in recruitment process of administrative staff.
- Supervise and support members of the radon services team on their day-to-day activities, which includes call handling and data inputting.
- Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods and/or stationery using the MaPS system, receipt goods and maintain log of expenditure.
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business support and administration function.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. Please see the attached job description for a more detailed list of responsibilities. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the full list of essential criteria as detailed in the attached job description please do provide evidence of how you meet this.
It is important through your application and Statement of Suitability of 750 words that you give evidence and examples of proven experience of each of the essential criteria (for full details of all essential criteria please refer to the attached job description).
If you are successful at this stage, you will progress to an interview.
STAGE 2 INTERVIEW
The interview for this position will be held face-to-face in the Chilton Office.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
Expected Timeline:
Advert close: 23:55hrs on the 18th of February 2024 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: from the 20th of February 2024
Interviews: w/c 4th of March 2024
Please note these dates could be subject to change.
