Job summary
The role of the Public Inquiry Project Support Officer covers a diverse range of activities to support the delivery of the project's objectives, which will typically be high in complexity.
Main duties of the job
You will enable the smooth running of the project by supporting the Public Inquiry Manager through the operation of project management processes, and the co-ordination of actions and activities on their behalf.
Location
The UK Health Security Agency (UKHSA) offers hybrid working - this means that whilst the role will be based in one of our offices, there will be opportunities for an element of working from home. UKHSA have office locations across the UK.
This role can be based at one of our UKHSA offices/locations (Leeds, Manchester, Totnes, London, Horsham, Bristol, Nottingham, Harlow, Liverpool, Fareham, Gloucester, Newcastle and Birmingham) with opportunities for an element of working from home. You will be asked to express a location preference during the application process. The balance between home and workplace working is to be agreed with the line manager, determined primarily by business needs and in line with departmental policy.
*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*
About us
For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices | 30 Hours Free Childcare, Tax-Free Childcare and More | Help with Costs | GOV.UK
Job description
Job responsibilities
The job holder will be required to carry out the following responsibilities, activities and duties:
- Implement and maintain systems to enable effective planning and scheduling for the project.
- Implement and manage project controls, reporting the project status to the Project Manager by producing Project performance reports.
- Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity, Security.
- Taking succinct notes of key meetings and following up on agreed action points.
- Developing knowledge by identifying, sharing and promoting practices to create a culture of learning and good practice that supports continuous improvement to optimise delivery.
- Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
- Draft and sign off correspondence.
- Lead potential risk areas, working with risk managers to resolve issues and escalating where appropriate.
Job description
Job responsibilities
The job holder will be required to carry out the following responsibilities, activities and duties:
- Implement and maintain systems to enable effective planning and scheduling for the project.
- Implement and manage project controls, reporting the project status to the Project Manager by producing Project performance reports.
- Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity, Security.
- Taking succinct notes of key meetings and following up on agreed action points.
- Developing knowledge by identifying, sharing and promoting practices to create a culture of learning and good practice that supports continuous improvement to optimise delivery.
- Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
- Draft and sign off correspondence.
- Lead potential risk areas, working with risk managers to resolve issues and escalating where appropriate.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent relevant experience at a similar level.
Knowledge and experience
Essential
- Experience of working on Public Inquiries, knowledge, and information management (KIM)
- Experience of drafting briefing papers, presentations, and correspondence
- Understanding of the principles of information governance and confidentiality
Desirable
- Experience of working in the public sector
Skills / capabilities / behaviours
Essential
- Skills in communication on complex matters and difficult situations, requiring persuasion and influence
- Ability to analyse and interpret information and recommend appropriate actions
- Experience of setting up and implementing internal processes and procedures
- Adaptability, flexibility and ability to cope with uncertainty and change
- Effective organizer and planner
Desirable
- Experience of interpreting and implementing policy
Equality and diversity
Essential
- An understanding of and commitment to equality of opportunity and good working relationships.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent relevant experience at a similar level.
Knowledge and experience
Essential
- Experience of working on Public Inquiries, knowledge, and information management (KIM)
- Experience of drafting briefing papers, presentations, and correspondence
- Understanding of the principles of information governance and confidentiality
Desirable
- Experience of working in the public sector
Skills / capabilities / behaviours
Essential
- Skills in communication on complex matters and difficult situations, requiring persuasion and influence
- Ability to analyse and interpret information and recommend appropriate actions
- Experience of setting up and implementing internal processes and procedures
- Adaptability, flexibility and ability to cope with uncertainty and change
- Effective organizer and planner
Desirable
- Experience of interpreting and implementing policy
Equality and diversity
Essential
- An understanding of and commitment to equality of opportunity and good working relationships.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
