Job summary
You will be working within the Research Management and Knowledge Division in the Science Group's Scientific Strategy & Development Directorate. The division consists of two teams providing support to all UKHSA groups: Knowledge & Library Services (KLS) and the Research Support & Governance Office (RSGO).
Our main function as a division is to co-ordinate knowledge, evidence, research and research-related activities across UKHSA and with external partners and the wider public health research system nationally and internationally. A significant focus is on the development and application of skills, capacity and resources to enhance how UKHSA and public health system partners deal with all sources of public health knowledge and evidence.
The KLS team provides UKHSA with library and knowledge management expertise to support research and development, evidence-based public health, management and business services, with the overall aim of facilitating the translation of knowledge into practice.
Main duties of the job
The purpose of the role is to develop and manage UKHSA's knowledge and library services for all UKHSA staff, to help meet UKHSA's business needs and support the translation of knowledge and evidence into practice. This will include managing staff and collections based at UKHSA sites.
A key aspect of the role is to work with the Heads of Service to review the current knowledge and library services and implement a series of quality improvement programmes to meet quality standards within an agreed timeframe.
About us
The UK Health Security Agency exists to protect and improve the nation's health andwellbeing andreduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy,partnershipsand the delivery of specialist public health services.
We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament,industryand the public with evidence-based professional, scientific and delivery expertise and support.We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Job description
Job responsibilities
The job holder will be required to carry out the following responsibilities, activities and duties:
- Manage and develop UKHSAs library services over multiple sites
- Work with the Heads of Service to develop the library and knowledge services over an agreed timeframe to ensure the knowledge and library services are delivered to consistently high standards
- Support the continuous development and implementation of KLS systems and software in line with UKHSAs business needs and integration with related systems as appropriate
- Support the professional and personal development of the library services staff
- Lead on the planning, budget management and evaluation of UKHSA procured resources, including responsibility for negotiation of licences, liaison with Government and NHS procurement schemes, and relationships with suppliers, publishers, and relevant consortia
- Ensure that Knowledge & Library Services use all appropriate channels, including digital, print and other marketing techniques to provide a pro-active and user-focused service
- Be responsible for UKHSAs Library policies and procedures, standardisation and future development of quality programmes and impact measures
- Lead and implement a collection development policy to ensure that adequate and suitable material is acquired for UKHSAs library service and promote systems to ensure its efficient exploitation
- Oversee the establishment of records management systems for the library service, in accordance with UKHSA policy
- Lead on the KLS contribution to UKHSAs institutional repository development
- Contribute systems and technology expertise to the development of UKHSAs Science and Knowledge workstreams as required, and lead on the development of innovation in current awareness and alerting services
- Be responsible for instituting and assuring relevant legal and regulatory provisions and compliance for KLS, liaising with UKHSAs legal team as appropriate
- To oversee administrative systems within the UKHSAs library service
- Be responsible for the delegated budget for UKHSAs library service, monitoring spend and risk & developing business plan
- Act as a representative of UKHSAs library service on relevant UKHSA committees and working groups
- Perform any other duties required by the Line manager
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
For the full list of responsibilities and duties, please see the attached job description.
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form and statement of suitability of up to 1250 words. This will be assessed in line with the advertised essential criteria please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history (this will be used in sifting process and will be scored).
STAGE 2 INTERVIEW
This competition will involve an interview by video.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. Candidates will also be asked to participate in a session where they will be required to prepare and deliver a five minute presentation to the panel. This will be followed by a question-and-answer segment. The presentation will be designed to assess each candidates experience in line with the requirements of the role. Full details will be provided prior to the interview.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:
- Seeing the Big Picture
- Leadership
- Communicating and Influencing
- Working Together
- Change Agent
- Enabler
- Improver
For further information on the selection process, please refer to the attached Candidate Pack.
Expected Timeline:
Advert close: 23:55hrs on Sunday 24th September 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Interviews: Week commencing 9th October 2023
Please note these dates could be subject to change.
Job description
Job responsibilities
The job holder will be required to carry out the following responsibilities, activities and duties:
- Manage and develop UKHSAs library services over multiple sites
- Work with the Heads of Service to develop the library and knowledge services over an agreed timeframe to ensure the knowledge and library services are delivered to consistently high standards
- Support the continuous development and implementation of KLS systems and software in line with UKHSAs business needs and integration with related systems as appropriate
- Support the professional and personal development of the library services staff
- Lead on the planning, budget management and evaluation of UKHSA procured resources, including responsibility for negotiation of licences, liaison with Government and NHS procurement schemes, and relationships with suppliers, publishers, and relevant consortia
- Ensure that Knowledge & Library Services use all appropriate channels, including digital, print and other marketing techniques to provide a pro-active and user-focused service
- Be responsible for UKHSAs Library policies and procedures, standardisation and future development of quality programmes and impact measures
- Lead and implement a collection development policy to ensure that adequate and suitable material is acquired for UKHSAs library service and promote systems to ensure its efficient exploitation
- Oversee the establishment of records management systems for the library service, in accordance with UKHSA policy
- Lead on the KLS contribution to UKHSAs institutional repository development
- Contribute systems and technology expertise to the development of UKHSAs Science and Knowledge workstreams as required, and lead on the development of innovation in current awareness and alerting services
- Be responsible for instituting and assuring relevant legal and regulatory provisions and compliance for KLS, liaising with UKHSAs legal team as appropriate
- To oversee administrative systems within the UKHSAs library service
- Be responsible for the delegated budget for UKHSAs library service, monitoring spend and risk & developing business plan
- Act as a representative of UKHSAs library service on relevant UKHSA committees and working groups
- Perform any other duties required by the Line manager
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
For the full list of responsibilities and duties, please see the attached job description.
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form and statement of suitability of up to 1250 words. This will be assessed in line with the advertised essential criteria please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history (this will be used in sifting process and will be scored).
STAGE 2 INTERVIEW
This competition will involve an interview by video.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. Candidates will also be asked to participate in a session where they will be required to prepare and deliver a five minute presentation to the panel. This will be followed by a question-and-answer segment. The presentation will be designed to assess each candidates experience in line with the requirements of the role. Full details will be provided prior to the interview.
The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:
- Seeing the Big Picture
- Leadership
- Communicating and Influencing
- Working Together
- Change Agent
- Enabler
- Improver
For further information on the selection process, please refer to the attached Candidate Pack.
Expected Timeline:
Advert close: 23:55hrs on Sunday 24th September 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Interviews: Week commencing 9th October 2023
Please note these dates could be subject to change.
Person Specification
Qualifications
Essential
- A degree or professional qualification in librarianship or information science in a KIM related discipline such as knowledge management, records management, library and information studies, information rights, information science or information management, including those which have been accredited by CILIP or ARA
Desirable
- Chartered Member of the Chartered Institute of Library & Information Professionals (CILIP)
Experience
Essential
- Experience in an NHS, academic, research, or special library in a management role
- Experience of managing & delivering electronic information sources
- Experience of computerized library and knowledge management systems
- Understanding of copyright and other legislation relating to libraries
- Knowledge of factors involved in provision of electronic journals & resources, and Web.2 developments and services
- Experience in financial and procurement decision making and management
- Ability to travel to other UKHSA sites
Desirable
- Experience of implementing organisational change
- Experience of managing teams on multiple sites
- Knowledge of factors involved in provision of e-resources, and current and emerging technologies
Person Specification
Qualifications
Essential
- A degree or professional qualification in librarianship or information science in a KIM related discipline such as knowledge management, records management, library and information studies, information rights, information science or information management, including those which have been accredited by CILIP or ARA
Desirable
- Chartered Member of the Chartered Institute of Library & Information Professionals (CILIP)
Experience
Essential
- Experience in an NHS, academic, research, or special library in a management role
- Experience of managing & delivering electronic information sources
- Experience of computerized library and knowledge management systems
- Understanding of copyright and other legislation relating to libraries
- Knowledge of factors involved in provision of electronic journals & resources, and Web.2 developments and services
- Experience in financial and procurement decision making and management
- Ability to travel to other UKHSA sites
Desirable
- Experience of implementing organisational change
- Experience of managing teams on multiple sites
- Knowledge of factors involved in provision of e-resources, and current and emerging technologies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
