Job summary
Post holder will be the programme management lead within the UK Overseas Territories (UKOTs) programme Senior Leadership Team working alongside the technical leads in Health Protection and Health Improvement and the UKOTs programme sponsor.
UKHSA's UKOTs programme strengthens Health Protection and Public Health capacities in the UKOTs. It is funded by the Foreign, Commonwealth and Development Office (FCDO) to improve health security through increased compliance with international regulations.
The candidate will be an experienced project/programme manager, with demonstrable international experience, responsible for driving delivery of the whole of the programme. As a member of the Senior Leadership Team, they will be expected to strategically and operationally lead the programme management team and work closely with the programme's technical leads.
The role will ensure that UKHSA's technical input is provided to the programme, supporting the implementation of programme objectives and assigning of the correct resource to each deliverable.
For additional information regarding this role please review the attached job description.
Main duties of the job
Post holder will be the programme management lead within the UKOTs programme SLT working alongside the technical leads in Health Protection and Health Improvement and the UKOTs programme sponsor.
About us
The UK Health Security Agency exists to protect and improve the nation's health and wellbeing and reduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy, partnerships and the delivery of specialist public health services.
We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament, industry and the public with evidence-based professional, scientific and delivery expertise and support.
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Job description
Job responsibilities
Programme Management
- Take responsibility for overall programme progress and use of resources and initiate corrective action where necessary
- Lead on the identification of UKHSA and cross-government resources, skills, links and current engagement that can be leveraged for the programme, including managing recruitment campaigns
- Lead on ensuring that the programme maintains and delivers a Monitoring & Evaluation (M&E) plan that supports generating evidence of impact and informs continuous strategic development with the Global Operations M&E Lead
- Maintain stakeholder management for the programme (internal and external) in order to support the programmes priorities
- Manage relations with Governors offices and provide a key focal point
- Report and provide internal briefings as necessary and external stakeholders/sponsors such as the FCDO.
- Ensure accurate and timely programme reporting, synthesising the information to report to the Global Operations governance structures (UKHSA Global Coordination Board and Global Operations Programme Management meetings) and funding bodies as required, and to regularly update the Global Operations Senior Management Team and FCDO.
- Ensure regular assessment of risks for the UKOTs programmes working at both strategic and operational levels, and that there are effective processes in place for surge capacity and mitigation
- Line management of UKOTs Programme support team and other staff as appropriate, ensuring staff are working to defined objectives and are adequately supported in their roles
- Coordinate the programme across OHID and UKHSA including relationship with the UKOTs programme sponsor.
- Attend and actively participate in the FCDO Conflict, Stability and Security Fund (CSSF) Strategic Board.
- Manage a communications and engagement log for the programme
Business Management and Operations
- Working with Head of Operations, responsible for ensuring adherence to budget and procurement processes, and the timely and effective spending of programme funds that represent good value for money
- Ensure that work streams within the programme are delivered on time and to quality standards and that robust review and feedback mechanisms are in place to monitor the delivery of the programme in closely liaison with the central Global Operations M&E team
- Ensure programme compliance with travel and deployment policies
- Resolve any HR issue that may arise with HR Business partners
- Foster an enabling and empowering culture for staff that supports their learning and development and maximises their opportunities for career progression
Other
The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.
Essential criteria
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area
- Completed a recognised project and/or programme management course
- Experience working in health projects or programmes at senior level and strong project coordination and management experience in an international context
- Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals
- Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines
- Understanding of global health issues, including the health challenges of LMICs and international health architecture knowledge
- Previous budget management experience, including budget setting and working knowledge of financial processes
- Ability to manage multiple business opportunities, allocating tasks as appropriate, identifying risks, issues and dependencies, and implementing best practice
- Ability to work across a wide range of stakeholders at senior level with strong relationship building, influencing, negotiating & interpersonal skills, including on operational issues as well as broader public health and global health security issues
- Presentation skills (verbal and written) to a high standard in a range of settings, suitable for presentations to corporate boards, CMOs and health ministers
- An understanding of and commitment to equality of opportunity and good working relationships
Desirablecriteria
- Experience of effective communication with a range of stakeholders that demonstrates leadership and decision making
-
Ability to discretely provide and receive highly complex, sensitive and contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups
Selection Process Details
As part of the application process you will be asked to provide a Personal Statement/Statement of Suitability in no more than 1250 words.
This should outline how you consider your skills, experience and achievements, provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.
Please note the system will allow you to write up to 1500 words but please do not exceed 1250 words. We will not consider any words over and above this number.
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history (this will be used in sifting process and will be scored).
Stage 1 - Application and Sift
You will be required to complete an application form. This will be assessed in line with the advertised criteria. If you are successful at this stage, you will progress to interview
Stage 2 - Interview
All candidates who are successful at the sift stage will undertake a single video interview.
As part of the interview, we will ask for a 5-minute presentation to Describe your preferred project management approach to managing a global multi-strand public health programme that includes emergency and incident management. Please use PowerPoint slides.
Feedback will only be provided if you attend an interview.
Location
This role will be based in Canary Wharf.UKHSA offers hybrid working for its employees Any opportunities for informal hybrid working, including whether a hybrid working arrangement is suitable, will be discussed with you prior to you taking up your post. This will be determined primarily by business needs and in line with departmental policies for flexible working.In addition to the allocated base location, this multi-site role will likely include overseas travel to UK Overseas Territories
Currently this requires working from an allocated UKHSA base location for 40% from the beginning of 2023.
The specifics of which day/s of the week you will work from your allocated UKHSA base location, will be agreed with the line manager.
The core working hours for this role are 09:00am to 5:00pm
This role can include some occasional business travel to overseas locations. Business travel from base location to required location will be covered under the UKHSA Travel and Expenses policy.
Security Clearance Level Requirement
People working with government assets must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants/Civil servants on Loan).
Job description
Job responsibilities
Programme Management
- Take responsibility for overall programme progress and use of resources and initiate corrective action where necessary
- Lead on the identification of UKHSA and cross-government resources, skills, links and current engagement that can be leveraged for the programme, including managing recruitment campaigns
- Lead on ensuring that the programme maintains and delivers a Monitoring & Evaluation (M&E) plan that supports generating evidence of impact and informs continuous strategic development with the Global Operations M&E Lead
- Maintain stakeholder management for the programme (internal and external) in order to support the programmes priorities
- Manage relations with Governors offices and provide a key focal point
- Report and provide internal briefings as necessary and external stakeholders/sponsors such as the FCDO.
- Ensure accurate and timely programme reporting, synthesising the information to report to the Global Operations governance structures (UKHSA Global Coordination Board and Global Operations Programme Management meetings) and funding bodies as required, and to regularly update the Global Operations Senior Management Team and FCDO.
- Ensure regular assessment of risks for the UKOTs programmes working at both strategic and operational levels, and that there are effective processes in place for surge capacity and mitigation
- Line management of UKOTs Programme support team and other staff as appropriate, ensuring staff are working to defined objectives and are adequately supported in their roles
- Coordinate the programme across OHID and UKHSA including relationship with the UKOTs programme sponsor.
- Attend and actively participate in the FCDO Conflict, Stability and Security Fund (CSSF) Strategic Board.
- Manage a communications and engagement log for the programme
Business Management and Operations
- Working with Head of Operations, responsible for ensuring adherence to budget and procurement processes, and the timely and effective spending of programme funds that represent good value for money
- Ensure that work streams within the programme are delivered on time and to quality standards and that robust review and feedback mechanisms are in place to monitor the delivery of the programme in closely liaison with the central Global Operations M&E team
- Ensure programme compliance with travel and deployment policies
- Resolve any HR issue that may arise with HR Business partners
- Foster an enabling and empowering culture for staff that supports their learning and development and maximises their opportunities for career progression
Other
The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.
Essential criteria
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area
- Completed a recognised project and/or programme management course
- Experience working in health projects or programmes at senior level and strong project coordination and management experience in an international context
- Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals
- Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines
- Understanding of global health issues, including the health challenges of LMICs and international health architecture knowledge
- Previous budget management experience, including budget setting and working knowledge of financial processes
- Ability to manage multiple business opportunities, allocating tasks as appropriate, identifying risks, issues and dependencies, and implementing best practice
- Ability to work across a wide range of stakeholders at senior level with strong relationship building, influencing, negotiating & interpersonal skills, including on operational issues as well as broader public health and global health security issues
- Presentation skills (verbal and written) to a high standard in a range of settings, suitable for presentations to corporate boards, CMOs and health ministers
- An understanding of and commitment to equality of opportunity and good working relationships
Desirablecriteria
- Experience of effective communication with a range of stakeholders that demonstrates leadership and decision making
-
Ability to discretely provide and receive highly complex, sensitive and contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups
Selection Process Details
As part of the application process you will be asked to provide a Personal Statement/Statement of Suitability in no more than 1250 words.
This should outline how you consider your skills, experience and achievements, provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.
Please note the system will allow you to write up to 1500 words but please do not exceed 1250 words. We will not consider any words over and above this number.
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history (this will be used in sifting process and will be scored).
Stage 1 - Application and Sift
You will be required to complete an application form. This will be assessed in line with the advertised criteria. If you are successful at this stage, you will progress to interview
Stage 2 - Interview
All candidates who are successful at the sift stage will undertake a single video interview.
As part of the interview, we will ask for a 5-minute presentation to Describe your preferred project management approach to managing a global multi-strand public health programme that includes emergency and incident management. Please use PowerPoint slides.
Feedback will only be provided if you attend an interview.
Location
This role will be based in Canary Wharf.UKHSA offers hybrid working for its employees Any opportunities for informal hybrid working, including whether a hybrid working arrangement is suitable, will be discussed with you prior to you taking up your post. This will be determined primarily by business needs and in line with departmental policies for flexible working.In addition to the allocated base location, this multi-site role will likely include overseas travel to UK Overseas Territories
Currently this requires working from an allocated UKHSA base location for 40% from the beginning of 2023.
The specifics of which day/s of the week you will work from your allocated UKHSA base location, will be agreed with the line manager.
The core working hours for this role are 09:00am to 5:00pm
This role can include some occasional business travel to overseas locations. Business travel from base location to required location will be covered under the UKHSA Travel and Expenses policy.
Security Clearance Level Requirement
People working with government assets must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check.
Successful candidates must meet the security requirements before they can be appointed.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants/Civil servants on Loan).
Person Specification
Qualifications
Essential
- Educated to master's level or equivalent level of experience of working at a senior level in specialist area
- Completed a recognised project and/or programme management course
Knowledge and experience
Essential
- Experience working in health projects or programmes at senior level and strong project coordination and management experience in an international context
- Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals
- Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines
- Understanding of global health issues, including the health challenges of LMICs and international health architecture knowledge
- Previous budget management experience, including budget setting and working knowledge of financial processes
Desirable
- Experience of effective communication with a range of stakeholders that demonstrates leadership and decision making
Skills, capabilities, behaviours
Essential
- Ability to manage multiple business opportunities, allocating tasks as appropriate, identifying risks, issues and dependencies, and implementing best practice
- Ability to work across a wide range of stakeholders at senior level with strong relationship building, influencing, negotiating & interpersonal skills, including on operational issues as well as broader public health and global health security issues
- Presentation skills (verbal and written) to a high standard in a range of settings, suitable for presentations to corporate boards, CMO's and health ministers
Desirable
- Ability to discretely provide and receive highly complex, sensitive and contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups
Equality and diversity
Essential
- An understanding of and commitment to equality of opportunity and good working relationships.
Person Specification
Qualifications
Essential
- Educated to master's level or equivalent level of experience of working at a senior level in specialist area
- Completed a recognised project and/or programme management course
Knowledge and experience
Essential
- Experience working in health projects or programmes at senior level and strong project coordination and management experience in an international context
- Must be able to prioritise own work effectively and be able to direct activities of others. Experience of managing and motivating a team and reviewing performance of the individuals
- Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines
- Understanding of global health issues, including the health challenges of LMICs and international health architecture knowledge
- Previous budget management experience, including budget setting and working knowledge of financial processes
Desirable
- Experience of effective communication with a range of stakeholders that demonstrates leadership and decision making
Skills, capabilities, behaviours
Essential
- Ability to manage multiple business opportunities, allocating tasks as appropriate, identifying risks, issues and dependencies, and implementing best practice
- Ability to work across a wide range of stakeholders at senior level with strong relationship building, influencing, negotiating & interpersonal skills, including on operational issues as well as broader public health and global health security issues
- Presentation skills (verbal and written) to a high standard in a range of settings, suitable for presentations to corporate boards, CMO's and health ministers
Desirable
- Ability to discretely provide and receive highly complex, sensitive and contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups
Equality and diversity
Essential
- An understanding of and commitment to equality of opportunity and good working relationships.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
