Procurement and Distribution Services Manager-£76k-£83k-JERSEY

Job description

Job responsibilities

1. Manage the day to day functioning of the Pharmacy Procurement service, ensuring that processes and working practices relating to the efficient ordering and invoicing of medicines are adhered to. Oversee the ordering and invoice processing for all medicines purchases within HCS and liaise with suppliers and finance officers to resolve any queries - ensuring patients have timely access to high quality medicines, whilst providing an economical stock holding.

2. Lead, develop and maintain a working environment which encourages teamwork, mutual support and excellence in service delivery and reduces risks to a minimum.

3. Plan and organise the management and implementation of pharmaceutical contracts for HCS, ensuring that medicines are procured from approved suppliers in accordance with national and regional procurement contracts, as well as the local Public Finances Manual. Monitor compliance to provide assurance that the best prices and service are consistently achieved. Ensure that the purchase and contract information files on the Pharmacy Computer system are accurate and that any amendments to such files are implemented as quickly as possible. Ensure all orders adhere to existing contracts despite their complexity.

4. Manage medicine supply chain problems, including medicines shortages and inform and advise medical, nursing and pharmacy staff on the appropriate action plan(s). Develop, maintain, and monitor systems to ensure disruptions to the medicines supply chain are identified and handled timely and appropriately, thereby minimising any effect to service users and patients.

5. Oversee the management of medicines stock held, ensuring that stock takes are carried out in accordance with the Public Finance Manual and that discrepancies are investigated and accounted for accordingly. Ensure that stocks held are maintained at adequate levels to meet demand but with optimal purchasing efficiency.

6. Make a major contribution to the delivery of procurement savings delivered by pharmacy and identify areas for generation of savings from changes in medicines usage and agree appropriate actions with the Pharmacy Services Manager. Minimise pharmaceutical product wastage by monitoring drug usage trends including changes to hospital medicines use made at care group or ward level and changes to hospital policies and protocol.

7. Manage the pharmacy Distribution service to ensure the daily routine replenishment of wards and departments, ensuring that rotas for service provision are drawn up and the top-up teams are trained, supervised, and supported. Oversee the review of medicines stock lists and ensure ward and pharmacy requirements are kept up to date.

8. Performance manage direct reports and supervise and train staff working in the Pharmacy Procurement Service, ensuring they achieve the required level of competency to support the delivery of a high-quality service to patients. Mentor, coach and develop team members to ensure that they can deliver their responsibilities.

9. Identify and obtain data required to monitor and evaluate the impact and performance of Pharmacy Procurement and Distribution services and contribute to national benchmarking of procurement services, in order to inform practice and service improvement.

10. Manage Electronic Data Interchange systems effective for pharmaceutical purchasing. Liaise with service providers to drive the adoption and implementation of appropriate electronic procurement systems. Maximise the role of the pharmacy computer system in the Electronic Data interchange for ordering and invoicing and extend the use with suppliers.

11. Undertake the role of Responsible Person for the procurement elements of stores function required for pharmaceutical wholesale dealing. Manage the wholesale distribution activities to external organisations, ensuring compliance with the principles and guidelines of pharmaceutical good distribution practice (GDP).

12. Respond to Medicines Recalls and Medicines notifications, from the Medicines and Healthcare Regulatory Agency (MHRA), assess urgency level and initiate response, ensuring all affected medicines in the organisation are identified and withdrawn in accordance with MHRA directions and cascade information to relevant parties

13. Develop, implement, and maintain pharmacy procurement and distribution policies, procedures and systems to enhance efficiency and make the best use of e-commerce functionality. Contribute to the development of departmental procedures to support a high quality, safe and patient-focussed service.

14. Continuously monitor advances in practice and identify areas for future development to ensure that the service is responsive to changing needs, particularly with regard to the development of Pharmacy Procurement and Distribution services. Network with pharmacy procurement specialists to ensure leading edge practice. Establish and develop effective liaison with regional procurement leads to support the development of the service.

15. Implement the strategic direction of Pharmacy Procurement and Distribution services and support the delivery of the strategic objectives of the overall Pharmacy Service, to ensure that services meet legislative requirements and best practice standards

Person Specification

Qualifications

Essential

• Educated to degree level in a Pharmaceutical / Health and Social care related subject or demonstrable equivalent qualifications and experience
• - Current registration with the General Pharmaceutical council of Great Britain as a Pharmacy Technician/ Pharmacist
• - Diploma level qualification in management studies (Level 5) or equivalent experience.
• - Membership of the Chartered Institute of Purchasing and Supply at advanced diploma level with extensive experience within a procurement and supply role.

Experience

Essential

• - Substantial experience within a procurement/supplies role.
• - Experience in contract management
• - Supervisory / management experience
• - Experience within a hospital pharmacy environment
• - Experience of working effectively within a multidisciplinary team.
• - Assessment, facilitation and mentoring of pharmacy staff.
• - Practical experience of managing staff and resources.
• Use of office IT and specialist pharmacy IT systems effectively.
• - Able to demonstrate a range of information technology skills i.e. an ability to effectively use IT equipment and role critical software
• - Ability to negotiate, persuade and influence others in relation to pharmacy procurement.
• -Ability to adapt personal style in order to influence others and gain support for ideas.
• -Supports the development of and shares learning with other members of staff.
• - Provides inclusive and supportive staff management and development.
• - Able to remain professional and effective under pressure.
• - Able to deal constructively with conflict, verbal and formal complaints, stress, verbal aggression.
• - Committed to continuous service improvement and also continued professional development for themselves and their team.
• - Self-directed and resourceful.
• - Flexible approach to work.

Desirable

• Substantial experience within a procurement/supplies role.
• - Experience in contract management
• - Supervisory / management experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Health and Community Services

Address

Government Of Jersey

Union Street

St. Helier

Jersey

JE23DN

Employer's website

https://www.gov.je (Opens in a new tab)