Deputy Procurement Manager

NHS South Central and West Commissioning Support Unit

The closing date is 12 March 2025

Job summary

Our award-winning procurement team of over 140 people has an interesting and diverse project portfolio, ranging from primary care services or prison healthcare through to immunisations programmes, patient transport services, digital solutions for health and a whole range of other fields, such as consultancy and professional services. Due to wide-ranging expansion of our work portfolio and customer base, we are recruiting a Deputy Procurement Manager to ensure the following:

The successful delivery of end-to-end procurement services across a diverse portfolio

Getting the best results when purchasing goods and services to support strategic and operational plans

Tackle shared problems and deliver value and better care for our populations

This role can be delivered in a flexible hybrid way with any travel, site visits or meetings arranged by agreement on a very occasional basis
Applicants should be aware that you may not be eligible for skilled worker sponsorship if you apply for this post. If you require sponsorship, please ensure you have checked your eligibility via https://www.gov.uk/skilled-worker-visa/your-job or alternatively, please contact us via email on scw.peopleresourceinternal@nhs.net to confirm the requirements of sponsorship can be met.

Main duties of the job

Either leading, or supporting other Procurement leads support Commissioners through an agreed procurement strategy to achieve compliance with procurement governance and customer Standing Financial Instructions, depending on project complexity.

Managing systems and liaising with internal and external stakeholders at all levels to ensure that procurement documents, processes and portals reflect clear arrangements and information and run smoothly. Researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible

About us

We're a highly successful team with a reputation for delivering best-in-class procurement services.Our purpose is to design and implement procurement solutions for the NHS and a range of other public sector partners. We're innovators in our field and at the forefront of delivering services that are transformational and cutting-edge.We have an increasingly diverse portfolio and if you join us, you'll have opportunities to work with customers who are responsible forcommissioning:

healthcare services
digital solutions for health
consultancy and professional services
primary care
health and justice
public health
national specialised healthcare services

SCW is committed to our process of redeployment of at-risk members of our existing workforce to new roles. As such, all job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

26 February 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

891-CSU-7917WH

Job locations

NHS SCW CSU

Bristol

BS1 6AG

Job description

Job responsibilities

To provide a professional and proactive contribution to delivery of SCWs annual procurement workplan/s for our commissioning customers.

To develop detailed project plans to guide customers, project teams and key stakeholders, and monitor progress through procurement processes/projects and where necessary revising plans based on changing needs and requirements.

To support Procurement Managers in leading the Commissioners through an agreed procurement process/strategy to achieve compliance with procurement regulation governance and customer Standing Financial Instructions, as appropriate.

To have a key role in operating and maintaining the relevant sections of the e-tendering system (and OJEU/Contracts Finder portals), including managing links with bidders, advising on best practice usage and providing training to procurement evaluators and other users

To support the Procurement managers (at all levels) with their projects and where directed lead some procurement activities.

To liaise with Procurement team, commissioning and finance colleagues at all levels within SCW and customer organisations to ensure there is clear information for the procurement documents and that final contracts have clear arrangements and clarity of service requirements.

To be part of a team who will be providing strategic direction, leadership and implementation of all systems and procedures to meet high standards relating to procurement and market management.

To take the lead in researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible.

To contribute to continual improvement through development and maintenance of best practice project management (and procurement) tools, techniques and templates.

To provide and receive complex, confidential, contentious and sensitive information and have the ability to either prepare this information for presentation to groups and individuals at all levels across a range of organisations, or to directly present it, as appropriate.

Job description

Job responsibilities

To provide a professional and proactive contribution to delivery of SCWs annual procurement workplan/s for our commissioning customers.

To support the Procurement managers (at all levels) with their projects and where directed lead some procurement activities.

To be part of a team who will be providing strategic direction, leadership and implementation of all systems and procedures to meet high standards relating to procurement and market management.

To contribute to continual improvement through development and maintenance of best practice project management (and procurement) tools, techniques and templates.

Person Specification

Values & Behaviours

Essential

Patient First - Customer Excellence
Aspirational
Collaborative
Insightful
Respectful

Education

Desirable

Educated to degree level in relevant subject or equivalent level of practical experience relevant to the role
Foundation course in PRINCE2 project management (or equivalent)
Working towards formal CIPS membership or level 4 NVQ in procurement or willing to study towards

Knowledge & Experience

Essential

Experience of project management and information analysis
Experience of working in a comparable environment
Experience of working in a customer focused environment

Skills & Capabilities

Essential

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint.
Experience of developing and managing project plans to guide customers, project teams and key stakeholders
Skills for communicating complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
Ability to pull together comprehensive draft reports, data and letters; Negotiating, networking and persuasive skills
Problem solving skills and the ability to respond to sudden unexpected demands
Ability to work without supervision and on own initiative, organising and prioritising own workload to changing and often tight deadlines
Excellent customer service skills
Professional, calm and efficient manner
Skills for analysing and manipulating information
Excellent time management skills, with the ability to re-prioritise
The ability to communicate on behalf of more senior colleagues on a wide range of issues relating to clinical procurement services, including responding to correspondence and representation at meetings.
Ability to offer excellent customer service; attention to detail and understanding of the customer's requirements to create effective working relationships with customers and work effectively as part of both a Procurement team and wider commissioning project teams.
Understanding of and commitment to equality of opportunity and good working relationships.

Person Specification

Values & Behaviours

Essential

Patient First - Customer Excellence
Aspirational
Collaborative
Insightful
Respectful

Education

Desirable

Educated to degree level in relevant subject or equivalent level of practical experience relevant to the role
Foundation course in PRINCE2 project management (or equivalent)
Working towards formal CIPS membership or level 4 NVQ in procurement or willing to study towards

Knowledge & Experience

Essential

Experience of project management and information analysis
Experience of working in a comparable environment
Experience of working in a customer focused environment

Skills & Capabilities

Essential

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint.
Experience of developing and managing project plans to guide customers, project teams and key stakeholders
Skills for communicating complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
Ability to pull together comprehensive draft reports, data and letters; Negotiating, networking and persuasive skills
Problem solving skills and the ability to respond to sudden unexpected demands
Ability to work without supervision and on own initiative, organising and prioritising own workload to changing and often tight deadlines
Excellent customer service skills
Professional, calm and efficient manner
Skills for analysing and manipulating information
Excellent time management skills, with the ability to re-prioritise
The ability to communicate on behalf of more senior colleagues on a wide range of issues relating to clinical procurement services, including responding to correspondence and representation at meetings.
Ability to offer excellent customer service; attention to detail and understanding of the customer's requirements to create effective working relationships with customers and work effectively as part of both a Procurement team and wider commissioning project teams.
Understanding of and commitment to equality of opportunity and good working relationships.