Procurement Assistant

NHS South Central and West Commissioning Support Unit

The closing date is 03 January 2025

Job summary

South, Central and West (SCW) is an NHS organisation providing support and transformation services to health and care systems, predominantly NHS England and Integrated Care Boards. Our award-winning procurement team of c.100 people has an interesting and diverse project portfolio, ranging from community, mental health and primary care services through to digital solutions for health and a whole range of other fields, such as consultancy and professional services.

We are looking to appoint an enthusiastic person to work in the Procurement team to assist with the delivery of our work. If you have good note taking skills, like organising meetings and events, have intermediate Microsoft experience, a good eye for detail and want a challenge - please apply.

Our procurement team predominantly provide procurement support to NHS Commissioners/Integrated Care Boards across the South of England, who commission clinical/healthcare services for their communities. As part of the role the successful candidate will be expected to attend meetings and events across the South of England that may on occasion require overnight stays dependent on geography.

This role can be delivered in a flexible hybrid way with any travel, site visits or meetings arranged by agreement on a very occasional basis.

Main duties of the job

The post holder will assist Procurement managers with their projects and at the same time commence a procurement training/learning and development programme to enhance skills and knowledge. Tasks will include but not limited to organising meetings, handling enquiries from inside and outside the organisation, supporting on projects of all sizes, data collection and analysis, creating/managing project workplans and general assistance to the team.

Provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.

Support the team with the management of projects, gathering information and undertaking enquiries as and when is necessary for the head of department, teams and the department.

Develop and progress in a rewarding career in Procurement

SCW is committed to our process of redeployment of at-risk members of our existing workforce to new roles. As such, all job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

About us

This role has been assessed against the eligibility requirements for a skilled worker visa, we regret to inform you that we will be unable to consider applications from individuals who require sponsorship due to the post being ineligible because the role does not meet the necessary salary thresholds.

Our procurement team predominantly provide procurement support to NHS Commissioners/Integrated Care Boards across the South of England, who commission clinical/healthcare services for their communities. SCW is flexible in terms of your working base, within our SCW office network, including homeworking options as part of working patterns. As part of the role the successful candidate will be expected to attend meetings and events across the South of England that may on occasion require overnight stays dependent on geography.

For further information about the team and our work, please visit our procurement team recruitment page.

Website: Procurement careers - NHS SCW Support and Transformation for Health and Care (scwcsu.nhs.uk)

Date posted

17 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

891-CSU-7887EB-A

Job locations

Bristol

BS1 3NX

Job description

Job responsibilities

Your primary responsibility will be to support and manage small scale or less complex projects that support our customer recommissioning processes. Key responsibilities include:

Supporting procurement managers who are leading Commissioners through an agreed procurement strategy to achieve compliance with procurement governance and customer Standing Financial Instructions, depending on project complexity.

Supporting on systems and liaising with internal and external stakeholders to ensure that procurement documents, processes and portals reflect clear arrangements and information, and run smoothly.

The job description and person specification provide an outline of the tasks, responsibilities and outcomes required of the role.

Job description

Job responsibilities

Your primary responsibility will be to support and manage small scale or less complex projects that support our customer recommissioning processes. Key responsibilities include:

Supporting on systems and liaising with internal and external stakeholders to ensure that procurement documents, processes and portals reflect clear arrangements and information, and run smoothly.

The job description and person specification provide an outline of the tasks, responsibilities and outcomes required of the role.

Person Specification

Values & Behaviours

Essential

Patient First - Customer Excellence
Aspirational
Collaborative
Insightful
Respectful

Education

Essential

Minimum 4 GCSE passes including English or demonstrable ability to equivalent level

Desirable

NVQ Administration level 3 or equivalent level of qualification or significant equivalent previous proven experience.

Knowledge & Experience

Essential

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Significant administrative/ secretarial/ Data analysis experience including initiating and maintaining office systems

Desirable

Working in a similar role.

Skills & Capabilities

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work effectively as part of a team.
Ability to work under pressure in a busy working environment and able to multi-task
Able to work on own initiative, organising and prioritising own workload to changing and often tight deadlines
Understanding of and commitment to equality of opportunity and good working relationships.
Excellent customer service skills; An ability to maintain confidentiality and trust. Good time keeping.
Flexible approach to work.
Professional, calm and efficient manner
Able to offer excellent customer service; An ability to maintain confidentiality and trust; Professional, calm and efficient manner

Person Specification

Values & Behaviours

Essential

Patient First - Customer Excellence
Aspirational
Collaborative
Insightful
Respectful

Education

Essential

Minimum 4 GCSE passes including English or demonstrable ability to equivalent level

Desirable

NVQ Administration level 3 or equivalent level of qualification or significant equivalent previous proven experience.

Knowledge & Experience

Essential

Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Significant administrative/ secretarial/ Data analysis experience including initiating and maintaining office systems

Desirable

Working in a similar role.

Skills & Capabilities

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work effectively as part of a team.
Ability to work under pressure in a busy working environment and able to multi-task
Able to work on own initiative, organising and prioritising own workload to changing and often tight deadlines
Understanding of and commitment to equality of opportunity and good working relationships.
Excellent customer service skills; An ability to maintain confidentiality and trust. Good time keeping.
Flexible approach to work.
Professional, calm and efficient manner
Able to offer excellent customer service; An ability to maintain confidentiality and trust; Professional, calm and efficient manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.