Job summary
An exciting opportunity has arisen for a full time (37.5) Administrator to join the Arden & GEM CSU Clinical Support Team to cover maternity leave for 6 months.
This challenging and rewarding post offers an opportunity to work with the Arden & GEM Clinical Support team in supporting the Armed Forces prior approvals and Health & Justice team by facilitating the administration process for these teams:
The successful applicant will provide admin support for:
Armed Forces prior approvals team. The aim of this service is to assess funding applications for procedures against Armed Forces and ICB policy criteria.
The administrator will also support the Health & Justice Clinical team in pathway coordination for prisoners with complex health needs.to ensure that a care package is sourced to meet the identified needs of an individual.
The post would ideally suit an administrator/data entry clerk who is able to work under pressure, to tight deadlines with attention to detail and deliver excellent customer service. As the role is predominantly home based, it would suit someone who is self-motivated and can work effectively with minimal supervision.
The interview will consist of a short word and excel exercise followed by Teams interview.
The formal/nominal base is flexible at one of the CSU locations.
Main duties of the job
The post holder will be responsible for accurate inputting data on data systems, together with the associated correspondence, ensuring a flexible/adaptable approach to their work to meet various deadlines and targets. They will also be required to communicate and develop relationships with prisons, NHS England, and hospital providers, often under pressure with tight deadlines.
Candidates should possess good organisational and communication skills. You must be confident in completing tasks using your own initiative. Good sound knowledge of all Microsoft office packages, and excellent data inputting skills are essential.
Attention to detail, the ability to prioritise your own workload effectively and work unsupervised is also essential. You must have a good understanding of confidentiality and data protection
About us
We are a multi award-winning organisation that has achieved the prestigious Investors in People Gold Award for 'We invest in people' and 'We invest in wellbeing' and are passionate about creating an inclusive workplace that promotes and values diversity. We believe that every team member should have the opportunity to contribute and share their ideas.
We reward the hard work and commitment of our people with the following benefits:
- A competitive salary with annual pay reviews
- A generous annual leave entitlement starting at 27 days
- Membership of the NHS Pension Scheme
- Flexible working and family friendly policies, including enhanced parental leave and pay
- A wide range of in-house and external learning and development opportunities
- Access to salary sacrifice and discount schemes
- Access to employee assistance and occupational health services.
Job description
Job responsibilities
Communication and Relationship
Act as first point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
Answer calls, taking messages and passing on accurately to the relevant departments/person.
Planning and Organising
Responsible for sorting of incoming emails and referrals to the appropriate team and ensure distribution to the relevant colleagues/departments.
Promote the image of the department, checking that service information is up to date and well presented.
- Collation and preparation of relevant documentation in support of service delivery.
- Inputting and maintaining data on data systems, together with the associated correspondence.
- Monitoring data input and printing reports from computerised systems as required.
Responsible for organising meetings for the department and planning any administrative work as required.
Freedom to Act
Ensure that all complaints, comments, and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to line manager when appropriate.
Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
Have a flexible/adaptable approach to their work to meet various deadlines.
Information Resources
Word processing documents, letters, emails, minutes, and reports when required. Post holder must have a standard level of keyboard skills and able to use Microsoft Office programmes.
Inputting into, monitoring, and printing reports from computerised systems and Excel spreadsheets.
HR Responsibilities
Demonstrate office systems and department requirements to new starters.
- The post holder will adhere at all times to the service guidance, and work within established policies, procedures, protocols and systems ensuring quality standards and performance as directed.
- Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
- To ensure compliance with all statutory and mandatory training.
- The post holder will carry out any other duties as may reasonably be required by their line manager.
Research and Development
Undertake Research and Development as directed
Job description
Job responsibilities
Communication and Relationship
Act as first point of contact for the department, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
Answer calls, taking messages and passing on accurately to the relevant departments/person.
Planning and Organising
Responsible for sorting of incoming emails and referrals to the appropriate team and ensure distribution to the relevant colleagues/departments.
Promote the image of the department, checking that service information is up to date and well presented.
- Collation and preparation of relevant documentation in support of service delivery.
- Inputting and maintaining data on data systems, together with the associated correspondence.
- Monitoring data input and printing reports from computerised systems as required.
Responsible for organising meetings for the department and planning any administrative work as required.
Freedom to Act
Ensure that all complaints, comments, and suggestions are dealt with appropriately, in accordance with policy, resolving where possible and escalating to line manager when appropriate.
Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
Have a flexible/adaptable approach to their work to meet various deadlines.
Information Resources
Word processing documents, letters, emails, minutes, and reports when required. Post holder must have a standard level of keyboard skills and able to use Microsoft Office programmes.
Inputting into, monitoring, and printing reports from computerised systems and Excel spreadsheets.
HR Responsibilities
Demonstrate office systems and department requirements to new starters.
- The post holder will adhere at all times to the service guidance, and work within established policies, procedures, protocols and systems ensuring quality standards and performance as directed.
- Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
- To ensure compliance with all statutory and mandatory training.
- The post holder will carry out any other duties as may reasonably be required by their line manager.
Research and Development
Undertake Research and Development as directed
Person Specification
Essential
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- Working knowledge of Microsoft Office
- Demonstrable experience of working in an administrative environment and working with computerised data systems
- Experience of working in Armed Forces Health and Health & Justice commissioning
Essential
Essential
- Post holder must have a high level of keyboard skills and able to use Microsoft Office programmes.
- An ability to maintain confidentiality and trust.
- Awareness of equality and valuing diversity principles
- Ability to work effectively as part of a team.
- Problem solving skills.
Desirable
- Experience of working in a health care environment
- Awareness of a range of Health Services provisions
Person Specification
Essential
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- Working knowledge of Microsoft Office
- Demonstrable experience of working in an administrative environment and working with computerised data systems
- Experience of working in Armed Forces Health and Health & Justice commissioning
Essential
Essential
- Post holder must have a high level of keyboard skills and able to use Microsoft Office programmes.
- An ability to maintain confidentiality and trust.
- Awareness of equality and valuing diversity principles
- Ability to work effectively as part of a team.
- Problem solving skills.
Desirable
- Experience of working in a health care environment
- Awareness of a range of Health Services provisions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
