Personal Assistant (PA)

Job summary

Are you a people-focused individual who likes to provide help and support to others? Do you have the ability to provide high quality, professional and responsive personal administrative service to directors/senior managers. Are you looking for an exciting opportunity to make a real difference in an influential role that could give you an opportunity to move up in your career? Are you organised and structured and keen to help others do the same?

Due to ongoing projects and increased demand, we are looking for an individual to support our senior management team on a temporary basis. The role is office based in Leeds and will require onsite presence 5 days per week. You will provide support on all aspects of admin including the organisation of meetings and workshops, note taking, diary coordination and other tasks linked to project requirements. You'll work closely with the operational and project management teams, as well as external stakeholders and NHSE teams. The role will require someone who can self-motivated with the ability to meet tight targets and deadlines and work under pressure.

This role is based at the Lister House office in Leeds.

Main duties of the job

This role will be responsible for:

To provide a high quality, professional and responsive personal assistant and administrative service to directors/senior managers

Arrange meetings and set up any rooms/equipment required.

Ensure that all aspects of meetings/conferences are organised, and agendas developed. Ensuring that appropriate equipment is available and set up (e.g. projectors)

Manage the Directors /senior managers diaries in a pro-active and efficient manner, based on all information from emails, meeting requests and travel itineraries.

Attend and accurately minute complex internal and external meetings/events as required.

Manage relationships with administrators of client representatives and other external partners.

Schedule and manage the travel arrangements for Directors/senior managers, saving as much time and expenditure as possible.

Screen visitors, emails and telephone calls for Directors/senior managers.

About us

At NECS we are very proud to be part of the NHS England family. We are one of the very few truly customer-owned entities within the NHS. We have grown from our roots in the North East to be an NHS business with customers the length and breadth of the UK and further abroad. Our customer base has diversified significantly over this period, and we are now very pleased to be serving NHS providers as well as commissioners, NHSE regions, Local Authorities, General Practices and national NHSE Directorates.

NECS combines specialist skills and expertise with scale and resilience to achieve required results. We combine core NHS values with a sharp focus on customer care and a relentless pursuit of continuous improvement. We very much see ourselves as a key partner in the future success of the healthcare system and we take our share of the responsibility for shaping effective delivery.

Our people are the heart of our organisation. We strive to ensure they feel trusted, valued, and empowered. We are passionate about nurturing and developing people.

We collaborate in the offices at least twice a week and do not offer 100% remote working. Please only apply for this role if you are able to commit to this arrangement.