Project Manager

NHS Greater Manchester Integrated Care

Information:

This job is now closed

Job summary

Project Manager

Working within the Programme Director and wider mental health team, the post holder will be expected to drive the delivery of projects and objectives, whilst developing and implementing processes and systems to manage project information.

Main duties of the job

The post holder will provide accurate, timely and high-quality reports on project progress and outputs against forecasts and strategic aims of the areas in scope of the system board.

The post holder will work with Programme Director, programme leads and key clinical staff to identify and overcome risks to ensure successful delivery projects and the objectives of the mental health programme. It is expected that this role will support adult mental health projects.

About us

NHS Greater Manchester Integrated Care

Integrated Care Systems (ICSs) are partnerships of health and care organisations that come together to plan and deliver joined up services and to improve the health and wellbeing of people who live and work in their area. Their purpose is to improve outcomes in population health and healthcare; tackle inequalities in outcomes, experience, and access; enhance productivity and value for money and support broader social and economic development in their area efficiency. This will be delivered in neighbourhood, place, combinations of places and GM system.

Our NHS People Promise

Our NHS People Promise -the promise we must all make to each other, to work together to improve the experience of working in the NHS for everyone. Like many other employers, NHS GM currently has evidence of unwarranted inequalities in the workforce, most notably in relation to minoritised ethnic, female and\or disabled staff and their intersectionality. As a result, we will use positive action measures to bring benefits to our organisation, including a wider pool of talented, skilled and experienced people from which to recruit and a better understanding of the needs of a more diverse range of customers.

Date posted

29 August 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

896-MED-1018-A

Job locations

The Tootal Buildings

The Tootal Buildings, 56 Oxford Street

Manchester

M1 6EU


Job description

Job responsibilities

KEY DUTIES AND RESPONSIBILITIES

The primary point of contact for project management for the areas in scope, particularly around the reporting of project outputs.

Supports programmes of work within workstreams of the mental health programme.

Develops and maintains appropriate project plans and performance management systems, ensuring that timely and accurate progress updates are received through the agreed governance, including Senior Management Teams, mental health programme and Executive Directors, and by other external stakeholders as required.

Oversees and interacts with local project teams in the management and delivery of projects.

Analyses and evaluates project progress on a regular basis, formulating, presenting and implementing strategies to minimise risk and maximise benefit to deliver the overall project/ programme objectives.

Produces frequent highlight reports, maintains risk registers, and ensures action logs for agreed projects/ programmes

Works with the Programme Director to ensure that reports to the Mental Health System Group are developed as required and within the agreed timescales.

Supports the training of local project delivery staff (clinical and non-clinical) within all partner organisations as required.

FINANCIAL AND BUSINESS MANAGEMENT

Supports the Programme Director for the areas in scope to develop and maintain a robust financial management system, monitoring project expenditure against forecast, and implementing plans to ensure that projects spend to required profile.

Supports the Programme Director and wider team to coordinate spend between workstreams and partners where there are cross-theme initiatives.

To support the Programme Director and wider team to ensure that a clear audit trail supports expenditure and outcomes through progress reports and invoices.

To support the Programme Director and wider team on the collection, production and analysis of relevant financial, activity, service performance and personnel-related data relating to the research themes.

HUMAN RESOURCE MANAGEMENT

Line manage and supervise members of the team as required or Innovation team as required.

Lead team and individual performance appraisal, evaluation and evidenced based examples of good practice.

To act in ways that support equality and diversity and the rights of individuals, ensuring own practice is in accordance with policies. Identify and act when own or others action undermines equality and diversity

Manage sensitive information regarding salary, individual performance and sickness records.

DATA ANALYSIS AND INFORMATION MANAGEMENT

Works closely with the Programme Director and wider team to develop and implement robust information management systems and ensure the data collection and reporting systems are effective and linked with appropriate systems and data.

Produces and analyses highly complex performance data in accordance with internal and external performance management frameworks.

Interprets sensitive or contentious information including information on finances, performance data and HR data.

Education, Training and Development

Attends induction training and mandatory training programmes.

Identifies personal training needs through participation in regular continuous professional development activities and individual performance review

Develops skills by attending relevant courses/training and maintaining a personal portfolio.

Proactively develops staff and records development plans during annual appraisals and seeks opportunities for staff to continuously develop their skills and experience.

COMMUNICATION

Develops, interprets and communicates a range of information (progress reports, etc)

Makes a major contribution to annual reports and other ad-hoc reports and documents to ensure that the content is scientifically accurate and reflects all outputs delivered by project teams.

Develops and maintains effective working relationships with colleagues, both internal and external to ensure effective management and project delivery.

Ensures that all internal and external stakeholders are kept up to date with relevant developments and issues.

Develops own work plan and delegates work to others in line with the System Board objectives and in agreement with the Programme Director.

KEY RELATIONSHIPS

The postholder will need to form good working relationships with a range of people, both within and external to NHS GM.

Members of the public and service users as appropriate

The postholder will progress chase on programme and project activities, including with senior managers and external suppliers. This will require communication which is both effective and perceived as helpful.

The postholder will prepare briefing information and deal with routine correspondence, drafting replies as appropriate.

PARTNERSHIP WORKING/COLLABORATION

The role will require close collaboration and partnership working with internal and external stakeholders across Greater Manchester. Collaboratively suggests and contributes to the development of policies in the Project management area. Contributes to development of changes to working practices or procedures for own work area. Contributes to the application of policies outside own work area such as IT security and Information Governance which may have an impact outside of their own work area.

PLANNING AND ORGANISATION RESPONSIBILITY

Plans and organises meetings; prioritise own project work/organises a range of events and conferences, including organising speakers; supports manage a range of projects

POLICY AND SERVICE DEVELOPMENT RESPONSIBILITY

Implement policies and propose changes to practices, procedures for own area. Also develops administrative policies as required.

RESEARCH AND DEVELOPMENT RESPONSIBILITY

Undertakes surveys and audits as necessary to own work

FREEDOM TO ACT

Works autonomously but can seek advice when necessary/manages a discrete area of work.

ANALYTICAL AND JUDGEMENTAL RESPONSIBILITY

Exercises skills for investigating a variety of issues and proposing solutions; dealing with complex enquiries

SAFEGUARDING CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS

Safeguarding children and vulnerable adults is everyones responsibility. Whatever your role the welfare of children and vulnerable adults should be your concern. It is your duty to report any concerns through your line manager / designated Safeguarding Lead.

All ICB staff are required to undertake safeguarding awareness training and to undertake additional training in relation to safeguarding relevant to their role.

PHYSICAL EFFORT

Combination of sitting, standing, walking

Light physical effort

MENTAL EFFORT

Frequent concentration; work pattern predictable/unpredictable

Concentration for creating reports, transcribing minutes/there may be interruptions to deal with unforeseen events.

EMOTIONAL EFFORT

Occasional/frequent distressing or emotional circumstances

Staff performance issues, dissatisfied patients/clients, dealing with complaints

Working Conditions

Exposure to unpleasant conditions is rare

CONFLICT OF INTEREST

Greater Manchester Integrated Care is responsible for ensuring that the services for patients in its care meet the highest standards. Equally, it is responsible for ensuring that staff do not abuse their official position, to gain or benefit themselves, their family, or friends.

EQUALITY AND DIVERSITY

GM ICS values equality and diversity in employment and in the services we provide. It is committed to promoting equality and diversity in employment and will keep under review our policies and procedures to ensure that the job-related needs of all staff working in the GM ICS are recognised.

GM ICS aims to ensure that all job applicants, employees, or clients are treated fairly and valued equally regardless of sex, marital status, domestic circumstances, age, race, colour, disablement, ethnic or national origin, social background or employment status, sexual orientation, religion, beliefs, HIV status, gender reassignment, political affiliation, or trade union membership.

VULNERABLE GROUPS

To carry out responsibilities in such a way as to minimise risk of harm to children, young people, and vulnerable adults and to promote their welfare in accordance with the Children Act 2004, Working Together to Safeguard Children (2006) and No Secrets guidance (DH 2000).

To demonstrate an understanding of and adhere to NHS Greater Manchester protection policies.

Job description

Job responsibilities

KEY DUTIES AND RESPONSIBILITIES

The primary point of contact for project management for the areas in scope, particularly around the reporting of project outputs.

Supports programmes of work within workstreams of the mental health programme.

Develops and maintains appropriate project plans and performance management systems, ensuring that timely and accurate progress updates are received through the agreed governance, including Senior Management Teams, mental health programme and Executive Directors, and by other external stakeholders as required.

Oversees and interacts with local project teams in the management and delivery of projects.

Analyses and evaluates project progress on a regular basis, formulating, presenting and implementing strategies to minimise risk and maximise benefit to deliver the overall project/ programme objectives.

Produces frequent highlight reports, maintains risk registers, and ensures action logs for agreed projects/ programmes

Works with the Programme Director to ensure that reports to the Mental Health System Group are developed as required and within the agreed timescales.

Supports the training of local project delivery staff (clinical and non-clinical) within all partner organisations as required.

FINANCIAL AND BUSINESS MANAGEMENT

Supports the Programme Director for the areas in scope to develop and maintain a robust financial management system, monitoring project expenditure against forecast, and implementing plans to ensure that projects spend to required profile.

Supports the Programme Director and wider team to coordinate spend between workstreams and partners where there are cross-theme initiatives.

To support the Programme Director and wider team to ensure that a clear audit trail supports expenditure and outcomes through progress reports and invoices.

To support the Programme Director and wider team on the collection, production and analysis of relevant financial, activity, service performance and personnel-related data relating to the research themes.

HUMAN RESOURCE MANAGEMENT

Line manage and supervise members of the team as required or Innovation team as required.

Lead team and individual performance appraisal, evaluation and evidenced based examples of good practice.

To act in ways that support equality and diversity and the rights of individuals, ensuring own practice is in accordance with policies. Identify and act when own or others action undermines equality and diversity

Manage sensitive information regarding salary, individual performance and sickness records.

DATA ANALYSIS AND INFORMATION MANAGEMENT

Works closely with the Programme Director and wider team to develop and implement robust information management systems and ensure the data collection and reporting systems are effective and linked with appropriate systems and data.

Produces and analyses highly complex performance data in accordance with internal and external performance management frameworks.

Interprets sensitive or contentious information including information on finances, performance data and HR data.

Education, Training and Development

Attends induction training and mandatory training programmes.

Identifies personal training needs through participation in regular continuous professional development activities and individual performance review

Develops skills by attending relevant courses/training and maintaining a personal portfolio.

Proactively develops staff and records development plans during annual appraisals and seeks opportunities for staff to continuously develop their skills and experience.

COMMUNICATION

Develops, interprets and communicates a range of information (progress reports, etc)

Makes a major contribution to annual reports and other ad-hoc reports and documents to ensure that the content is scientifically accurate and reflects all outputs delivered by project teams.

Develops and maintains effective working relationships with colleagues, both internal and external to ensure effective management and project delivery.

Ensures that all internal and external stakeholders are kept up to date with relevant developments and issues.

Develops own work plan and delegates work to others in line with the System Board objectives and in agreement with the Programme Director.

KEY RELATIONSHIPS

The postholder will need to form good working relationships with a range of people, both within and external to NHS GM.

Members of the public and service users as appropriate

The postholder will progress chase on programme and project activities, including with senior managers and external suppliers. This will require communication which is both effective and perceived as helpful.

The postholder will prepare briefing information and deal with routine correspondence, drafting replies as appropriate.

PARTNERSHIP WORKING/COLLABORATION

The role will require close collaboration and partnership working with internal and external stakeholders across Greater Manchester. Collaboratively suggests and contributes to the development of policies in the Project management area. Contributes to development of changes to working practices or procedures for own work area. Contributes to the application of policies outside own work area such as IT security and Information Governance which may have an impact outside of their own work area.

PLANNING AND ORGANISATION RESPONSIBILITY

Plans and organises meetings; prioritise own project work/organises a range of events and conferences, including organising speakers; supports manage a range of projects

POLICY AND SERVICE DEVELOPMENT RESPONSIBILITY

Implement policies and propose changes to practices, procedures for own area. Also develops administrative policies as required.

RESEARCH AND DEVELOPMENT RESPONSIBILITY

Undertakes surveys and audits as necessary to own work

FREEDOM TO ACT

Works autonomously but can seek advice when necessary/manages a discrete area of work.

ANALYTICAL AND JUDGEMENTAL RESPONSIBILITY

Exercises skills for investigating a variety of issues and proposing solutions; dealing with complex enquiries

SAFEGUARDING CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS

Safeguarding children and vulnerable adults is everyones responsibility. Whatever your role the welfare of children and vulnerable adults should be your concern. It is your duty to report any concerns through your line manager / designated Safeguarding Lead.

All ICB staff are required to undertake safeguarding awareness training and to undertake additional training in relation to safeguarding relevant to their role.

PHYSICAL EFFORT

Combination of sitting, standing, walking

Light physical effort

MENTAL EFFORT

Frequent concentration; work pattern predictable/unpredictable

Concentration for creating reports, transcribing minutes/there may be interruptions to deal with unforeseen events.

EMOTIONAL EFFORT

Occasional/frequent distressing or emotional circumstances

Staff performance issues, dissatisfied patients/clients, dealing with complaints

Working Conditions

Exposure to unpleasant conditions is rare

CONFLICT OF INTEREST

Greater Manchester Integrated Care is responsible for ensuring that the services for patients in its care meet the highest standards. Equally, it is responsible for ensuring that staff do not abuse their official position, to gain or benefit themselves, their family, or friends.

EQUALITY AND DIVERSITY

GM ICS values equality and diversity in employment and in the services we provide. It is committed to promoting equality and diversity in employment and will keep under review our policies and procedures to ensure that the job-related needs of all staff working in the GM ICS are recognised.

GM ICS aims to ensure that all job applicants, employees, or clients are treated fairly and valued equally regardless of sex, marital status, domestic circumstances, age, race, colour, disablement, ethnic or national origin, social background or employment status, sexual orientation, religion, beliefs, HIV status, gender reassignment, political affiliation, or trade union membership.

VULNERABLE GROUPS

To carry out responsibilities in such a way as to minimise risk of harm to children, young people, and vulnerable adults and to promote their welfare in accordance with the Children Act 2004, Working Together to Safeguard Children (2006) and No Secrets guidance (DH 2000).

To demonstrate an understanding of and adhere to NHS Greater Manchester protection policies.

Person Specification

Qualifications

Essential

  • Educated to degree level or equivalent experience
  • Prince 2 Foundation level or equivalent project management experience knowledge

Desirable

  • Detailed knowledge of project planning, implementation & project management gained through experience of using formal project planning tools

Experience

Essential

  • Good understanding of the Health and Social Care sector and an appreciation of the complex interdependencies within the system across Greater Manchester.
  • Demonstrable experience of working in a complex change environment with multiple stakeholders
  • Experience of influencing staff at all levels to ensure that all members of the team including users and stakeholders own project objectives.

Desirable

  • Experience of working across organisational boundaries to achieve results.
  • Demonstrable experience of managing project budgets
Person Specification

Qualifications

Essential

  • Educated to degree level or equivalent experience
  • Prince 2 Foundation level or equivalent project management experience knowledge

Desirable

  • Detailed knowledge of project planning, implementation & project management gained through experience of using formal project planning tools

Experience

Essential

  • Good understanding of the Health and Social Care sector and an appreciation of the complex interdependencies within the system across Greater Manchester.
  • Demonstrable experience of working in a complex change environment with multiple stakeholders
  • Experience of influencing staff at all levels to ensure that all members of the team including users and stakeholders own project objectives.

Desirable

  • Experience of working across organisational boundaries to achieve results.
  • Demonstrable experience of managing project budgets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Greater Manchester Integrated Care

Address

The Tootal Buildings

The Tootal Buildings, 56 Oxford Street

Manchester

M1 6EU


Employer's website

https://www.gmsharedservices.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

NHS Greater Manchester Integrated Care

Address

The Tootal Buildings

The Tootal Buildings, 56 Oxford Street

Manchester

M1 6EU


Employer's website

https://www.gmsharedservices.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Programme Director

Xanthe Townend

xanthe.townend@gmmh.nhs.uk

07342068104

Date posted

29 August 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

896-MED-1018-A

Job locations

The Tootal Buildings

The Tootal Buildings, 56 Oxford Street

Manchester

M1 6EU


Supporting documents

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