Job summary
The Emergency Medical Retrieval and Transfer Service Cymru (EMRTS Cymru) is Wales's exciting and innovative aeromedical prehospital Critical Care and Transfer service.
EMRTS is consultant-led and is committed to being the best prehospital and transfer service in the world.
The service primarily operates on the Wales Air Ambulance Charity's fleet of Helicopters, and can also utilise a fleet of rapid response vehicles which provide operational and weather resilience.
In addition to the EMRTS service, the role will support the Adult Critical Care Transfer Service (ACCTS) which is a predominately road-based service with dedicated critical care transfer staff, vehicles and equipment from our bases in Cardiff and Bangor.
We are looking for an enthusiastic individual who will join our administration and operational support team. The ideal candidate will be someone who can support the operational side of the service through a variety of tasks as well as provide administrative support to the teams. If you are looking for role which is different to your typical administrative post, then we would like to hear from you.
Main duties of the job
The post holder will provide comprehensive administrative support to enable service-level operations.
Responsible for managing requisitions/purchasing as required by the service using procurement systems in accordance with the Health Board's finance policies and procedures
Provide budget monitoring support, including recharging and processing of invoices.
Coordinate meetings, events and conferences including leading on the preparation of relevant documentation such as agendas and writing comprehensive minutes.
Provide operational support for the management of the service fleet of RRVS and Ambulances
Provide operational support to the Clinical Leads to ensure effective and efficient service delivery
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
A full detailed Job Description is attached to this advert.
Informal queries are welcomed, please do get in touch to find out more about this opportunity to work in this fast paced and innovative environment. We can offer you a job that provides variety and moves away from traditional administrative roles.
If you are looking for a post where no two days are the same, then this could be what you are looking for!
Job description
Job responsibilities
A full detailed Job Description is attached to this advert.
Informal queries are welcomed, please do get in touch to find out more about this opportunity to work in this fast paced and innovative environment. We can offer you a job that provides variety and moves away from traditional administrative roles.
If you are looking for a post where no two days are the same, then this could be what you are looking for!
Person Specification
Essential Qualifications & Knowledge
Essential
- Educated to level 3 qualification e.g., NVQ/QCF or RSA 111 (or equivalent).
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Working knowledge of filing/data systems including record management/destruction of records.
- Understanding of information governance protocol and importance of confidentiality
- Knowledge of organisational policies, procedures and relevant IT packages
- Evidence of commitment to ongoing personal development and willingness to undertake training and development as necessary.
Desirable
- Business administration qualification
- ECDL/ typing qualification
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential matters and sensitive data, and regarding the appropriate maintenance and storage of record
- Ability to take comprehensive formal minutes and transcriptions and transcribing and minute taking
- Advanced knowledge of word processing, spreadsheet and presentation packages
Desirable
- Administering finance systems, e.g., requisitions, budget monitoring
- Working in an NHS environment.
Other
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
Person Specification
Essential Qualifications & Knowledge
Essential
- Educated to level 3 qualification e.g., NVQ/QCF or RSA 111 (or equivalent).
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Working knowledge of filing/data systems including record management/destruction of records.
- Understanding of information governance protocol and importance of confidentiality
- Knowledge of organisational policies, procedures and relevant IT packages
- Evidence of commitment to ongoing personal development and willingness to undertake training and development as necessary.
Desirable
- Business administration qualification
- ECDL/ typing qualification
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential matters and sensitive data, and regarding the appropriate maintenance and storage of record
- Ability to take comprehensive formal minutes and transcriptions and transcribing and minute taking
- Advanced knowledge of word processing, spreadsheet and presentation packages
Desirable
- Administering finance systems, e.g., requisitions, budget monitoring
- Working in an NHS environment.
Other
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Swansea Bay University Health Board
Address
Emergency Medical Retrieval and Transfer Service HQ
Ty Elusen, FFord Angel
Llanelli
SA14 8LQ
Employer's website
https://sbuhb.nhs.wales/ (Opens in a new tab)
