Job summary
This post is fixed term/secondment for 12 months due to maternity leave cover.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
An exciting opportunity has arisen to join our busy PA Team within Primary, Community & Therapies Service Group (PCTSG) located in Neath Port Talbot Hospital.
We are looking to temporarily recruit part time (18.75 hours per week). The successful candidate will need to be able to organise and prioritise own workload and work on their own initiative, and should have prior PA/administrative experience. The role will provide essential support to the Group Directors within PCTSG..
The successful candidate will have strong administrative experience, proficiency in minute-taking, and a thorough knowledge of all Microsoft Office packages, especially MS Teams.
If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge .
Main duties of the job
Deliver high-level PA and administrative support to the PCTSG Group Directors.
Maintain the highest level of professionalism, judgement, discretion, an diplomacy.
Stay calm under pressure and manage multiple priorities effectively.
Exhibit exceptional attention to detail in all tasks.
Work independently and unsupervised to deliver comprehensive services.
Prioritise numerous tasks and meet tight deadlines.
Handle sensitive and confidential information with the utmost integrity.
Facilitate communication and coordination among the Group Directors and other stakeholders.
Organise meetings, travel arrangements, and prepare relevant documentation.
Ensure efficient and effective office operations.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
It is essential that the post holder is proficient in minute taking.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
Job description
Job responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
Person Specification
Qualifications & Knowledge
Essential
- Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent)
- In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
- Evidence of commitment to ongoing personal development
Experience
Essential
- Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
- Experience of setting up and using filing/IT systems in a large organisation
- Experience of dealing with confidential information, prioritising, and responding appropriately
- Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality
Aptitude and abilities
Essential
- Ability to use the full suite of Microsoft office
- Ability to take comprehensive formal minutes and transcriptions
- Able to understand and maintain confidentiality
- Excellent organisation/time management and communication skills
- Ability to provide an efficient, prompt, and accurate secretarial service
Person Specification
Qualifications & Knowledge
Essential
- Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent)
- In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
- Evidence of commitment to ongoing personal development
Experience
Essential
- Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
- Experience of setting up and using filing/IT systems in a large organisation
- Experience of dealing with confidential information, prioritising, and responding appropriately
- Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality
Aptitude and abilities
Essential
- Ability to use the full suite of Microsoft office
- Ability to take comprehensive formal minutes and transcriptions
- Able to understand and maintain confidentiality
- Excellent organisation/time management and communication skills
- Ability to provide an efficient, prompt, and accurate secretarial service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
