Job summary
An opportunity has arisen to join an enthusiastic and skilled administrative team within the Neath Port Talbot Community Reablement Team. The Administrative Assistant will be an integral member of Community Reablement supporting multiple services and working on their own initiative while providing a comprehensive and effective administration service within the department.
Main duties of the job
The post holder will communicate and liaise with staff, patients and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the team, which includes the management of resources, data entry, telephony work and general administrative duties which contribute to the effective running of the wider service. The duties and responsibilities are not intended to be exhaustive, but are set out to indicate the main areas of activity currently expected. The post holder will, therefore, be expected to adopt a flexible approach when the needs of the service require.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
Please see job description and person specification in the documents. This will give you the full details about the job description and main responsibilities.
Job description
Job responsibilities
Please see job description and person specification in the documents. This will give you the full details about the job description and main responsibilities.
Person Specification
Qualifications
Essential
- Word processing to RSA 111/NVQ Level 3 or equivalent level of experience
Desirable
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Ability to work on own initiative and manage own workload as well as ability to work within a team and to take direction from senior team members
- Good written and verbal communication skills
- Good organisational skills
Desirable
Person Specification
Qualifications
Essential
- Word processing to RSA 111/NVQ Level 3 or equivalent level of experience
Desirable
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Ability to work on own initiative and manage own workload as well as ability to work within a team and to take direction from senior team members
- Good written and verbal communication skills
- Good organisational skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
