Job summary
There is an opportunity for a part time Band 3 Administration Officer within the Department of Liaison Psychiatry. This opportunity has arisen from member of our administration retiring from her post.
This is a good opportunity for an Administration Officer to gain valuable knowledge and experience working in the Liaison Psychiatry Service.
The Department of Liaison Psychiatry has developed considerably since 2016 following Welsh Government funding and has 34 clinical staff covering 4 general hospitals within Swansea and Neath Port Talbot.
The Department received further funding in 2019 to expand its nursing staff to enable the service to extend its hours x7 days a week. In addition, the 2 WTE Learning Disability Liaison Nurses and 3 WTE Substance Misuse Specialists who are based in the team and utilise the administration staff.
There are also plans to extend the hours of Liaison to have a 24/7 service in addition to offering outpatient clinics for chronic health conditions. Both these longer-term plans require admin support.
The administration role is essential to ensure smooth running of the various administration duties within Liaison and is vital to have this clerical support to meet the services longer-term plans.
Main duties of the job
The post holder will have an integral role within a constantly developing Liaison Psychiatry Department. They will be expected to undertake general administrative duties and also design, write and complete EXCEL spreadsheets for the developing service to report statistics to Welsh Government. They will also be expected medical secretary work.
The successful applicant will be encouraged to develop themselves through training.
They will also be providing secretarial support to the Liaison Manager and 4 Psychiatrists. In addition, the Liaison Department regularly take vocational trainees and the Post Holder will be responsible for training and supervision.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
The opportunity for an administrator to gain valuable experience and knowledge of working within a busy Liaison Psychiatry Department.
The administrative staff currently support clinical staff and manage the increased workload that 34 clinicians produce in a developing department within four General Hospital settings.
Administrative/clerical staff assist with all aspects of clerical duties. They ensure that data entries are up to date and entered in a timely manner to be submitted to WG and that information is shared appropriately with other mental health teams and agencies as required.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
The opportunity for an administrator to gain valuable experience and knowledge of working within a busy Liaison Psychiatry Department.
The administrative staff currently support clinical staff and manage the increased workload that 34 clinicians produce in a developing department within four General Hospital settings.
Administrative/clerical staff assist with all aspects of clerical duties. They ensure that data entries are up to date and entered in a timely manner to be submitted to WG and that information is shared appropriately with other mental health teams and agencies as required.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications
Essential
- Educated to Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience Good knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational Working knowledge of filing/data systems including record management
- Demonstrate experience in an administrative role Experience of communicating with all levels of professional staff and the public Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Experience of Microsoft Office
- Ability to work on own initiative and manage own workload Ability to work to deadlines and under pressure to organise multiply tasks Ability to work on own initiative Able to manage diaries Good written and verbal communication skills Ability to work within a team and to take direction from senior team members Ability to problem solve and fact finding
Desirable
- Administering finance systems, e.g.requisitions,budgetmonitoring Working in an NHS environment
- Ability to speak Welsh
- ECDL
Experience
Essential
- Can demonstrate SBU values
- Ability to travel within geographical area. Able to work hours flexibly.
Person Specification
Qualifications
Essential
- Educated to Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience Good knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational Working knowledge of filing/data systems including record management
- Demonstrate experience in an administrative role Experience of communicating with all levels of professional staff and the public Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Experience of Microsoft Office
- Ability to work on own initiative and manage own workload Ability to work to deadlines and under pressure to organise multiply tasks Ability to work on own initiative Able to manage diaries Good written and verbal communication skills Ability to work within a team and to take direction from senior team members Ability to problem solve and fact finding
Desirable
- Administering finance systems, e.g.requisitions,budgetmonitoring Working in an NHS environment
- Ability to speak Welsh
- ECDL
Experience
Essential
- Can demonstrate SBU values
- Ability to travel within geographical area. Able to work hours flexibly.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
