Personal Assistant to Hospital Operations Teams NPTSSG

Job summary

THIS POST IS FIXED TERM/SECONDMENT FOR 2 YEARS DUE TO FUNDING.

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

The Hospital Operations team at Singleton and Neath Port Talbot Hospital are looking for an experienced administrative support. The role is a personal assistant/administration support to the senior hospital operations team and the Associate Director and Deputy Head of Nursing as well as the wider team. You will also work closely with the current personal assistants to the Unit Director, Medical Director and Unit Nurse Director.

The role with require working across both sites (Singleton & Neath Port Talbot).

Main duties of the job

Main duties of the post include

Diary management using outlook/ Microsoft 360.

Meeting management including meeting set up, note/ minute taking for several HB local meetings based around our clinically optimised inpatient wards & Hospital Operations Site meetings. The content includes Infection Control, Quality Safety & Risk (including falls, pressure areas and other key performance indicators, Health & Safety, Patient Flow).

Administrative duties including recruitment support, management of staff's personal files working within the parameters of GDPR regulations and other clerical duties to support the Hospital Operations team.

Answering enquiries and queries in relation to Hospital Operations business within the remit of the of the post or signposting caller to relevant persons for resolution.

About us

We believe staff are our best asset and we want you to be happy and confident about continuing your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

Inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.