Job summary
The Administrative Assistant / Typist will be responsible for proving a comprehensive administrative and typing service for the Gastroenterology Department.
The Administrative Assistant / Typist will maintain a direct and close working relationship with the Medical Secretaries (Gastroenterology), Consultants and Nursing staff as well as other staff within the Department. The post holder will work within standard administrative procedures with someone generally available for reference.
Main duties of the job
An exciting opportunity has arisen within the Gastroenterology Department in Morriston Hospital for a substantive 30 hour Administrative Assistant/Typist post.
Main duties will include;
Providing general administrative and typing support to the Medical Secretary and Medical staff as well as their teams, which will include typing, filing, photocopying, faxing and e-mailing.
Dealing with day to day queries within the department in an appropriate and sensitive manner via the telephone or face to face.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Swansea Bay University Health Board (formerly ABMU) was created on 1 April 2019, after responsibility for providing healthcare services in the Bridgend County Borough Council area passed from ABMU to the new Cwm Taf Morgannwg University Health Board.
Swansea Bay UHB covers a population of around 390,000 in the Neath Port Talbot and Swansea areas and we have a budget of around £1bn. The Health Board employs approximately 12,500 staff. It has three major hospitals providing a range of services: Morriston and Singleton in Swansea, and Neath Port Talbot Hospital in Baglan, Port Talbot.
We also have a community hospital and primary care resource centres providing clinical services outside the main hospitals. Mental health and learning disabilities services are provided both in hospital and community settings. Morriston also delivers one of two cardiac surgery services in Wales.
The Health Board is part of A Regional Collaboration for Health (ARCH), which is a partnership with Hywel Dda University Health Board and Swansea University. ARCH is a unique collaboration project aimed at improving the wellbeing and wealth of South West Wales.
To find out more, please see: https://sbuhb.nhs.wales/
Our values: https://sbuhb.nhs.wales/jobs/why-work-for-us/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Person Specification
Education & Training
Essential
- Good standard of education
- RSA II Typing/word processing or equivalent
- Experience of working in an office environment
Desirable
- Medical terminology
- NHS Mandatory Training
Knowledge
Essential
- Knowledge and ability to use Microsoft Office applications
Desirable
- ESR self serve (or equivalent)
Experience
Essential
- Experience as working as a clerk typist
- Experience of coordinating administration duties
Desirable
- experience of working within the NHS
Aptitude & Abilities
Essential
- Excellent communication skills
- Advanced Typing skills
- Organisational Skills
- Data Input
Desirable
Person Specification
Education & Training
Essential
- Good standard of education
- RSA II Typing/word processing or equivalent
- Experience of working in an office environment
Desirable
- Medical terminology
- NHS Mandatory Training
Knowledge
Essential
- Knowledge and ability to use Microsoft Office applications
Desirable
- ESR self serve (or equivalent)
Experience
Essential
- Experience as working as a clerk typist
- Experience of coordinating administration duties
Desirable
- experience of working within the NHS
Aptitude & Abilities
Essential
- Excellent communication skills
- Advanced Typing skills
- Organisational Skills
- Data Input
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
