Job summary
As Team Secretary the postholder will be required to provide a range of secretarial and clerical services to support the smooth running of day-to-day operational issues for the Clinical Team supporting the OPMHT, thus enabling a whole team approach with the aim of improving patient services and care.
The Team Secretary will be expected to portray a positive image and be able to liaise in a professional manner with clients, colleagues and visitors.
Use in-depth knowledge of a range of secretarial procedures to include medical terminology and medical audio/copy typing along with minute taking to support the Consultant Psychiatrist and clinical team.
The emphasis within the Team will be on team working, sharing of knowledge and experience for the overall benefit of the organisation.
Main duties of the job
To attend multi-disciplinary meetings, ward rounds and case conferences to take minutes, ensuring timely production and distribution to all concerned
To arrange meetings, including the organisation of venue
Communicate with all disciplines within the Team and across the Directorate as well as clients, carers, GPs, Pharmacies and other agencies involved in client care.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see 'Welsh Language Guidance' in the documents right at the bottom.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Education/Qualifications
Essential
- 3 GCSEs or equivalent
- RSAII/III Typing or equivalent relevant experience
Desirable
- Medical terminology
- ECDL
- NVQIII Business Administration
Experience
Essential
- Previous experience in a similar role
- Ability to deal with handling difficult situations e.g. irate patients.
- Experience of computerised and manual filing systems
Desirable
- Experience in problems solving
Skills
Essential
- Good standard of literacy and numeracy skills
- Good interpersonal skills
- Ability to prioritise workload
- Good communication and listening skills
Desirable
- Analytical and problems solving disposition
- Welsh language speaking/listening skills at Level 3 or above
Knowledge
Essential
- Ability to transfer IT skills to new applications
Desirable
- Knowledge of Myrddin and FACE systems
Personal Attributes
Essential
- Non judgemental
- Sensitive to the issues faced by clients with mental health problems
- Flexible in approach to work and duties to meet the needs of the service
Person Specification
Education/Qualifications
Essential
- 3 GCSEs or equivalent
- RSAII/III Typing or equivalent relevant experience
Desirable
- Medical terminology
- ECDL
- NVQIII Business Administration
Experience
Essential
- Previous experience in a similar role
- Ability to deal with handling difficult situations e.g. irate patients.
- Experience of computerised and manual filing systems
Desirable
- Experience in problems solving
Skills
Essential
- Good standard of literacy and numeracy skills
- Good interpersonal skills
- Ability to prioritise workload
- Good communication and listening skills
Desirable
- Analytical and problems solving disposition
- Welsh language speaking/listening skills at Level 3 or above
Knowledge
Essential
- Ability to transfer IT skills to new applications
Desirable
- Knowledge of Myrddin and FACE systems
Personal Attributes
Essential
- Non judgemental
- Sensitive to the issues faced by clients with mental health problems
- Flexible in approach to work and duties to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
