Job summary
The Microbiology Department is seeking to appoint an experienced and motivated administrator to provide high quality support to the Consultant Microbiologists. This role would be ideal for a dedicated and organised individual with experience in managing and prioritising their own workload. We are looking for excellent communication and interpersonal skills, someone who is confident in using Microsoft Office, with advanced keyboard skills with the ability to input and collect accurate information.
Main duties of the job
Liaise in a professional manner with colleagues, visitors and patients and undertake a wide spectrum of administrative duties
Provide support to Pathology staff who are undertaking research or quality improvement initiatives
Plan and organise Consultant and Departmental meetings, typing the agendas, and taking and typing meeting notes
Undertake reception duties acting as first contact for Pathology, answering telephone queries from staff and other outside agencies
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
This is an excellent opportunity for a suitably qualified person to join the Microbiology Department. You will provide administrative support to the Consultant Microbiologists and senior laboratory staff. Although based in Royal Glamorgan Hospital, you may be asked to travel to Prince Charles Hospital, as we have offices on both sites.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
This is an excellent opportunity for a suitably qualified person to join the Microbiology Department. You will provide administrative support to the Consultant Microbiologists and senior laboratory staff. Although based in Royal Glamorgan Hospital, you may be asked to travel to Prince Charles Hospital, as we have offices on both sites.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- Knowledge of clerical and administrative procedures and systems
- Typing qualification or experience to equivalency
Desirable
- Knowledge of WPAS and WCP
- Knowledge of CTM procedures and medical terminology
Experience
Essential
- Previous experience in an administrative role.
- Experience of working in a busy environment.
- Ability to prioritise and manage own workload.
Desirable
- Experience of working in a hospital environment.
Skills
Essential
- Advanced keyboard skills to input and collect accurate information.
- Excellent communication and telephone skills
- Ability to deal with staff at all levels.
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Person Specification
Qualifications and/or Knowledge
Essential
- Knowledge of clerical and administrative procedures and systems
- Typing qualification or experience to equivalency
Desirable
- Knowledge of WPAS and WCP
- Knowledge of CTM procedures and medical terminology
Experience
Essential
- Previous experience in an administrative role.
- Experience of working in a busy environment.
- Ability to prioritise and manage own workload.
Desirable
- Experience of working in a hospital environment.
Skills
Essential
- Advanced keyboard skills to input and collect accurate information.
- Excellent communication and telephone skills
- Ability to deal with staff at all levels.
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
