Cwm Taf Morgannwg University Health Board

Medical Secretary

The closing date is 24 July 2025

Job summary

The post holder will work independently to provide a secretarial and administrative office function to the Obstetrics and Gynaecology Team. Duties will include transcribing medical correspondence, audio typing, undertaking mail and filing duties, retrieving patient's medical notes, and scheduling of theatre cases on TOMS system.

They will provide the relevant information to the Waiting List Team as and when required, dealing with patients, relatives, carers and external partners on a regular day to day basis using tact and diplomacy.

English and/or Welsh speakers are equally welcome to apply

Main duties of the job

The principal accountabilities of this post are:

Plan own day to day tasks and duties.

Undertake routine typing and audio typing of clinical correspondence.

Manage Consultant's diaries.

Prioritise results, organise clinical activity and patient admissions.

Liaise with patients, General Practitioners and other Health Boards/Trusts to arrange ongoing treatment and care.

Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.

About us

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

  • We listen, learn and improve
  • We treat everyone with respect
  • We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Details

Date posted

10 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,928 to £29,551 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

110-AC178-0725

Job locations

Prince Charles Hospital

Gurnos Estate

Merthyr Tydfil

CF47 9DT


Job description

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click 'Apply Now' to view details in Trac.

Job description

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click 'Apply Now' to view details in Trac.

Person Specification

Knowledge

Essential

  • RSA/OCR Level III or equivalent level of knowledge, skills and experience
  • Good standard of education

Desirable

  • Medical Secretary qualification eg. AMSPAR
  • Knowledge of University Health Board procedures
  • Welsh language speaking/listening skills at Level 3 or above

Experience

Essential

  • Previous experience in a secretarial role
  • Experience of working in a busy environment

Desirable

  • Experience of working in a hospital environment
Person Specification

Knowledge

Essential

  • RSA/OCR Level III or equivalent level of knowledge, skills and experience
  • Good standard of education

Desirable

  • Medical Secretary qualification eg. AMSPAR
  • Knowledge of University Health Board procedures
  • Welsh language speaking/listening skills at Level 3 or above

Experience

Essential

  • Previous experience in a secretarial role
  • Experience of working in a busy environment

Desirable

  • Experience of working in a hospital environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cwm Taf Morgannwg University Health Board

Address

Prince Charles Hospital

Gurnos Estate

Merthyr Tydfil

CF47 9DT


Employer's website

https://joinctm.wales/ (Opens in a new tab)

Employer details

Employer name

Cwm Taf Morgannwg University Health Board

Address

Prince Charles Hospital

Gurnos Estate

Merthyr Tydfil

CF47 9DT


Employer's website

https://joinctm.wales/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Operational Support Manager

Mrs Suzanne Mahoney

suzanne.mahoney@wales.nhs.uk

01685728502

Details

Date posted

10 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,928 to £29,551 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

110-AC178-0725

Job locations

Prince Charles Hospital

Gurnos Estate

Merthyr Tydfil

CF47 9DT


Supporting documents

Privacy notice

Cwm Taf Morgannwg University Health Board's privacy notice (opens in a new tab)