Job summary
An exciting opportunity has become available to join the pharmacy team at Prince Charles Hospital as a Senior Pharmacy Assistant in Procurement, Automation and Distribution.
Our Pharmacy Assistants are valued members of the Pharmacy team and this role is an opportunity to develop further in the areas of logistics and procurement.
The post holder will work closely with our team of Pharmacy Assistants to provide an efficient Pharmacy Logistics service providing support to the Senior Pharmacy Technician in Procurement, Automation and Distribution and Deputy Head of Pharmacy, Operational Services Lead to include all aspects of ordering, receipting, stock control and distribution of medicines.
You must possess excellent communication, organizational skills and have experience in a procurement / supply chain management environment.
We are committed to the development of our staff and offer excellent training where you will be supported and encouraged to develop in this role.
Applicants must have or be willing to work towards an NVQ level 2/3 in Pharmacy Service skills / Pharmaceutical Sciences. English and Mathematics GCSE to a level C or above is essential.
We will welcome applications from applicants who wish to work on a fulltime time basis (37.5 hours) or a part time basis (30 hours).
Main duties of the job
The successful post holder will provide support to the Deputy Head of Pharmacy, Operational Services Lead and Senior Pharmacy Technician in Procurement, Automation and Distribution and under their supervision you will be involved in a broad range of activities including all aspects of ordering, receipting, stock control and distribution of medicines. The role will include manual handling and the movement of pharmacy goods within the department.
The successful candidate will also be required to be a trouble-shooter for the automated pharmacy dispensing system being able to identify and resolve faults/problems with the pharmacy robot, evaluating potential causes and solutions and taking appropriate action.
English and/or Welsh speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Accurately goods receive pharmaceuticals checking and matching delivery paperwork, inputting the receipt data onto Wellsky and passing all paper work to Pharmacy Finance Office to enable prompt invoice processing.
Create, review and process orders to nominated suppliers adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.
Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines ensuring that potential and ongoing supply issues are referred to the appropriate staff in order to maintain continuity of supplies.
Oversee the receipt and storage of medicines into the robot, prioritizing loading and identifying and resolving loading issues reporting to the Logistics Management Team where appropriate.
Investigate, follow-up and record any discrepancies with stock received, ensuring that incorrect, inappropriate, or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed
Check expiry and short dated stock records in robot and in Expiry file for items due to expire, removing these items from stock, issuing to waste and requesting reorder if required.
Participate in the induction and training of pharmacy assistants, pre-registration pharmacy technicians and new staff. by explaining and demonstrating duties
To be a first line trouble-shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of Robot users to include basis users and troubleshooters.
Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjusting stock and reporting potential discrepancy problems and provide training in all aspects of Robot / Ward cabinet use, from induction of new staff to training new departmental trouble-shooters.
Further detailed information is available on the main job description.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Accurately goods receive pharmaceuticals checking and matching delivery paperwork, inputting the receipt data onto Wellsky and passing all paper work to Pharmacy Finance Office to enable prompt invoice processing.
Create, review and process orders to nominated suppliers adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.
Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines ensuring that potential and ongoing supply issues are referred to the appropriate staff in order to maintain continuity of supplies.
Oversee the receipt and storage of medicines into the robot, prioritizing loading and identifying and resolving loading issues reporting to the Logistics Management Team where appropriate.
Investigate, follow-up and record any discrepancies with stock received, ensuring that incorrect, inappropriate, or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed
Check expiry and short dated stock records in robot and in Expiry file for items due to expire, removing these items from stock, issuing to waste and requesting reorder if required.
Participate in the induction and training of pharmacy assistants, pre-registration pharmacy technicians and new staff. by explaining and demonstrating duties
To be a first line trouble-shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of Robot users to include basis users and troubleshooters.
Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjusting stock and reporting potential discrepancy problems and provide training in all aspects of Robot / Ward cabinet use, from induction of new staff to training new departmental trouble-shooters.
Further detailed information is available on the main job description.
Person Specification
Qualifications
Essential
- NVQ Level 3/2 or equivalent skills, knowledge and experience. Willing to work towards level 3.
- Knowledge of procurement duties related to pharmaceuticals.
- Knowledge on the role in which automation plays in pharmacy.
- Knowledge and/or experience in the distribution of medication.
Desirable
- Knowledge in supply chain management.
- Knowledge in the invoicing process with regards to procurement.
- Knowledge of Mediwells/Pharmacy Robots.
Experience
Essential
- Demonstrable experience in supervising others and delegating work appropriately.
- Dealing with the public/patients.
Desirable
- Supervisory Experience.
- Processing invoices.
- Dealing with queries related to procurement/logistics.
- Significant experience working in hospital pharmacy.
Abilities and skills
Essential
- Ability to communicate effectively with members of the public and other healthcare professionals.
- Effective interpersonal skills at all levels.
- Ability to manage conflict and deal with difficult situations.
- Ability to analyse and solve problems.
- Good time management and organisational skills.
- Ability to recognise and work within personal limitations at all times.
- Ability to prioritise workload effectively.
- Ability to work without direct supervision in accordance with professional and national guidelines.
- Standard keyboard skills with competence in using and working with a range of Microsoft Office software including but not limited to; Excel, Word and PowerPoint.
- Able to evaluate information and make decisions, whilst working within limitations.
- Able to engage, motivate and supervise a team.
Desirable
- Able to implement change.
- Welsh language skills Speaking/Listening Level 3
Personal qualities
Essential
- Conscientious, responsible and reliable.
- Positive attitude to improvement and development (self and service).
- Able to work under pressure and meet deadlines
- Flexibility in approach to meet service needs. Innovative.
- Able to undertake the full duties of the role. Successful DBS Check.
- Patient focused.
- Ability to partake in weekend and bank holiday rotas.
Desirable
- Understanding and knowledge of the current pressures facing the NHS with regards to medication shortages.
Person Specification
Qualifications
Essential
- NVQ Level 3/2 or equivalent skills, knowledge and experience. Willing to work towards level 3.
- Knowledge of procurement duties related to pharmaceuticals.
- Knowledge on the role in which automation plays in pharmacy.
- Knowledge and/or experience in the distribution of medication.
Desirable
- Knowledge in supply chain management.
- Knowledge in the invoicing process with regards to procurement.
- Knowledge of Mediwells/Pharmacy Robots.
Experience
Essential
- Demonstrable experience in supervising others and delegating work appropriately.
- Dealing with the public/patients.
Desirable
- Supervisory Experience.
- Processing invoices.
- Dealing with queries related to procurement/logistics.
- Significant experience working in hospital pharmacy.
Abilities and skills
Essential
- Ability to communicate effectively with members of the public and other healthcare professionals.
- Effective interpersonal skills at all levels.
- Ability to manage conflict and deal with difficult situations.
- Ability to analyse and solve problems.
- Good time management and organisational skills.
- Ability to recognise and work within personal limitations at all times.
- Ability to prioritise workload effectively.
- Ability to work without direct supervision in accordance with professional and national guidelines.
- Standard keyboard skills with competence in using and working with a range of Microsoft Office software including but not limited to; Excel, Word and PowerPoint.
- Able to evaluate information and make decisions, whilst working within limitations.
- Able to engage, motivate and supervise a team.
Desirable
- Able to implement change.
- Welsh language skills Speaking/Listening Level 3
Personal qualities
Essential
- Conscientious, responsible and reliable.
- Positive attitude to improvement and development (self and service).
- Able to work under pressure and meet deadlines
- Flexibility in approach to meet service needs. Innovative.
- Able to undertake the full duties of the role. Successful DBS Check.
- Patient focused.
- Ability to partake in weekend and bank holiday rotas.
Desirable
- Understanding and knowledge of the current pressures facing the NHS with regards to medication shortages.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
