Job summary
Provide line management for staff, support a comprehensive administration service to Integrated Sexual Health.
Liasing with nursing and medical staff on a daily basis.
Ensuring management of clinics are coverd with clerical staff
Co-ordination of documentation and information for service provision, responsible for co-ordinating of specialised service clinics.
Management of producing reports for medical staff, audits and facilitation of meetings
Main duties of the job
To manage and co-ordinate a highly efficient and comprehensive administrative and clerical support network to the Integrated Sexual & Reproductive Health Service.
Be responsible for assisting Administrative/Services Manager with ensuring all aspects of the service are managed to a very high standard.
To manage the purchasing of all equipment/supplies required for our services and co-ordinating of specialist clinics.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Person Specification
Education/Qualifications/Training
Essential
- Excellent IT Skills
- Good standard of Education
- Audio Typing
Desirable
- Managment Qualification/Prepared to undertake ILM
- Ability to train staff
Experience
Essential
- Able to Prioritise and manage own workload
- Strong organisational/administration skills
- Understand need for confidentiality
Desirable
- Use of other databases
- Previous NHS experience
Skills & Abilities
Essential
- Ability to communicate with staff at all levels
- Strong Team Player
- Ability to produce written reports/letters
Personal Attributes
Essential
- Confident and professional attitude
- Ability to work on own initiative and as part of a team
- Demonstrate empathy
Desirable
- Ability to communicate in Welsh
Circumstances eg Mobility/Availability-special attendance requirements
Essential
- Flexibility in hours of work
- Punctual and reliable
- Frequent requirement to concentrate due to work pattern continually interrupted
- Ability to travel between sites in a timely manner
Person Specification
Education/Qualifications/Training
Essential
- Excellent IT Skills
- Good standard of Education
- Audio Typing
Desirable
- Managment Qualification/Prepared to undertake ILM
- Ability to train staff
Experience
Essential
- Able to Prioritise and manage own workload
- Strong organisational/administration skills
- Understand need for confidentiality
Desirable
- Use of other databases
- Previous NHS experience
Skills & Abilities
Essential
- Ability to communicate with staff at all levels
- Strong Team Player
- Ability to produce written reports/letters
Personal Attributes
Essential
- Confident and professional attitude
- Ability to work on own initiative and as part of a team
- Demonstrate empathy
Desirable
- Ability to communicate in Welsh
Circumstances eg Mobility/Availability-special attendance requirements
Essential
- Flexibility in hours of work
- Punctual and reliable
- Frequent requirement to concentrate due to work pattern continually interrupted
- Ability to travel between sites in a timely manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
