Assistant Medical Secretary

Job summary

To contribute to the provision of health care to the patients of Cwm Taf Morgannwg University Health Board, by providing confidential and comprehensive secretarial service to the consultant and associated team within the consultant's speciality. Following appropriate systems, procedures, policies and processes, ensuring efficient and accurate typing skills are performed and that timely communication is carried out to allow the patients to experience a smooth journey at all times.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

This post is fixed term/secondment for 17 months until March 2026 due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

Assist the Medical secretary within the General Surgery Team by providing direct support within the consultant and nursing colorectal teams.

Routine typing/audio typing of clinical correspondence. Managing Consultant's diaries, prioritising results, organising clinical activity. Liaising with patients, GP's and outside Health Boards to provide treatment and care.

Carry out routine office tasks eg photocopying, scanning, filing, shredding, distribution of documents and process information of a sensitive and confidential basis.

Request patient nots as required for complaints and serious incidences.

Adhere to University Health Board policies and procedures.

Open, sort and circulate mail to appropriate members of staff, ensuring all mail is dealt with appropriately and in a timely manner.

Receive all incoming internal and external calls, dealing with them if able or diverting to appropriate personnel.

Manage electronic diary and arrange any meeting/s if appropriate.

About us

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.