Job summary
Cwm Taf Morgannwg Public Health Team are seeking to appoint a Band 3 Administration and Resource Officer. The successful candidate will provide an efficient admin support service primarily to the Health Protection Team as well as having the opportunity to support other areas of work across the team.
We have bases at both Keir Hardie University Health Park, Merthyr Tydfil and Glanrhyd Hospital, Bridgend. The contracted base will be negotiated on appointment.
Main duties of the job
Duties will include arranging and servicing meetings, taking minutes, making room bookings and undertaking general admin duties. The successful candidate will undergo training of systems such as Oracle to raise requisitions for the team.
A good knowledge of administrative procedures and communication skills are essential for this role. The ability to communicate and liaise with staff and members of partner organisations is paramount. You will need to be well organised and practical with the ability to work to deadlines. You should possess excellent keyboard/computer skills. The role requires you to be flexible and adaptable and be able to prioritise work effectively.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
Please see the supporting information section for the detailed job description and person specification or click 'apply now' to view in Trac
Job description
Job responsibilities
Please see the supporting information section for the detailed job description and person specification or click 'apply now' to view in Trac
Person Specification
Qualifications
Essential
- Word processing to RSA/OCR III or equivalent level of knowledge and experience
- Good standard of education together with a high level of numeracy, written and spoken English
Experience
Essential
- Demonstrable experience in an administrative role
- Working experience of Microsoft Office Suite
- Experience of transcribing and minute taking
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
- Experience of communicating with all levels of professional staff and the public
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Knowledge
Essential
- Good knowledge of MS Office Suite
- Working knowledge of filing/data systems including record management, acquired through experience and training to vocational level 3 or equivalent
Desirable
Skills
Essential
- Advanced keyboard skills
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
- Good organisational skills
- Ability to work within a team
Person Specification
Qualifications
Essential
- Word processing to RSA/OCR III or equivalent level of knowledge and experience
- Good standard of education together with a high level of numeracy, written and spoken English
Experience
Essential
- Demonstrable experience in an administrative role
- Working experience of Microsoft Office Suite
- Experience of transcribing and minute taking
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
- Experience of communicating with all levels of professional staff and the public
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Knowledge
Essential
- Good knowledge of MS Office Suite
- Working knowledge of filing/data systems including record management, acquired through experience and training to vocational level 3 or equivalent
Desirable
Skills
Essential
- Advanced keyboard skills
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
- Good organisational skills
- Ability to work within a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Glanrhyd Hospital or Keir Hardie University Health Park
Bridgend or Merthyr Tydfil
CF48 1BZ
Employer's website
https://joinctm.wales/ (Opens in a new tab)
