Project Officer

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

The duties of this post are detailed in the attendant job description., but include:

Planning and Design

Assist the Project Manager in the development of the overall project plan using project planning software.

Facilitate work stream project planning sessions and develop the resulting project plans.

Assist with the monitoring of progress against the plan, liaising with Project Team leads and other Digital Services colleagues to ensure that project tasks are delivered on time.

Supporting the updates to project plans to reflect changes agreed at Project Team meetings.

Provide day-to-day support for project/team activities such as planning, monitoring, change control, quality monitoring, risk and issue monitoring and management and project reporting.

Manage the Digital Transformation team diaries, making decisions on whether and when appointments are made, based on the issue and the workload.

Schedule and provide administrative support for project meetings, and other general meetings.

Prepare and type correspondence, reports, minutes and any other associated documents ensuring that work is produced in an accurate and timely manner.

Improvement and Monitoring

Research background information and undertake enquiries to support projects, including contacting other external organisations for information.

Be proactive in supporting projects by analysing project progress, identifying risks undertaking initial data analysis and where possible resolving problems to allow the projects to progress.

Communications

Communicate information which can be sensitive and contentious to staff across all levels including senior management and UHB representatives.

Adopt high levels of discretion in the management and retention of confidential/sensitive information regarding the change programme.

Assist in the development of presentations and written updates in order to communicate to project teams and staff groups.

Assist the Transformation Project Team and the wider Digital Services Team in developing reports for Project Boards and other meetings.

Participate in team meetings in order to update departmental staff on any project issues/progress.

Present project updates to staff groups across the organisation, demonstrating understanding and in depth knowledge of the key issues surrounding the project.

Handle project queries from staff directly or pass on to the most appropriate staff member.

Communicate with clarity to staff at all levels on aspects of the project to ensure that consistent and accurate information is available.

Develop strong working relationships with stakeholders and use influencing skills to enthuse and persuade staff to adopt changes.

Act as the first point of contact for all programme enquiries, making judgements on queries received by the department.

Excellent communication skills including the ability to produce a high standard of written work.

Management, Leadership and/or Training

Must be able to work autonomously and solve problems for own work area.

Digital and Information

Develop/utilise information systems/databases to capture and manage project information.

Knowledge or experience of change management/project management methodologies.

Analyse and interpret statistical data to support service redesign pilots.

Person Specification

Qualifications & Knowledge

Essential

• Have an understanding of projects
• Have a good knowledge of Microsoft Office Products
• Understand how to develop good presentations

Desirable

• Have a sound working knowledge of the NHS
• Have a good knowledge of risk
• Be able to analyse basic statistical information

Aptitude and Abilities

Essential

• Effective, clear and concise oral and written communications skills
• Able to manage own time but also ask for help when appropriate
• Must be a Team player

Desirable

• Able to self-motivate

Experience

Essential

• Writing minutes, notes and actions from meetings
• Experience of working with staff at different levels

Desirable

• Experience of delivering training

Values

Essential

• Enthusiastic with a 'can do' attitude
• Personable and outgoing but also aware of other's boundaries and views
• Willing to listen and learn but also respectfully challenge established positions where it is reasonable to do so
• Respectful and inclusive

Other

Essential

• Able to work flexibly to meet demands
• Able to travel throughout the UHB, or other locations, in a timely manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cwm Taf Morgannwg University Health Board

Address

Williamstown

Williamstown

CF40 1XX

Employer's website

https://joinctm.wales/ (Opens in a new tab)