Job summary
An exciting opportunity has arisen in the Aberglasney department at Glangwili General Hospital for a Colposcopy/ Waiting List Coordinator.
The role is primarily responsible for the administration of the waiting lists for patients requiring appointments and gynaecology procedures.
The Aberglasney department undertake outpatient appointments and procedures in house, such as Colposcopy, Hysteroscopy and Polypectomy.
Main duties of the job
Working in a busy office you will be responsible for the administration and organisation of gynaecological outpatient waiting lists.
As first point of contact within the office you will have strong telephone communication and interpersonal skills. With a friendly and resourceful nature, you will be able to prioritise your workload and will deal with sensitive and delicate issues.
You will support the Aberglasney suite staff to achieve excellent team work.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 04/08/25
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 04/08/25
Person Specification
Language Skills
Desirable
Qualifications and Knowledge
Essential
- RSA Stage 3 typing or equivalent in Word Processing
- Audio Transcriptions
- Good level of knowledge across a broad range of administrative functions
Desirable
- 5 GCSEs
- ECDL
- Knowledge of Medical Terminology
Experience
Essential
- Previous secretarial/administrative experience of working in office environment
- Previous experience of using RSA Stage 3 level of typing skills
Desirable
- NHS Experience
- Familiarity with hospital information management systems ie Myrddin. Canisc
Person Specification
Language Skills
Desirable
Qualifications and Knowledge
Essential
- RSA Stage 3 typing or equivalent in Word Processing
- Audio Transcriptions
- Good level of knowledge across a broad range of administrative functions
Desirable
- 5 GCSEs
- ECDL
- Knowledge of Medical Terminology
Experience
Essential
- Previous secretarial/administrative experience of working in office environment
- Previous experience of using RSA Stage 3 level of typing skills
Desirable
- NHS Experience
- Familiarity with hospital information management systems ie Myrddin. Canisc
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
