Hywel Dda University Health Board

Colposcopy / Waiting List Clinic Coordinator

The closing date is 27 July 2025

Job summary

An exciting opportunity has arisen in the Aberglasney department at Glangwili General Hospital for a Colposcopy/ Waiting List Coordinator.

The role is primarily responsible for the administration of the waiting lists for patients requiring appointments and gynaecology procedures.

The Aberglasney department undertake outpatient appointments and procedures in house, such as Colposcopy, Hysteroscopy and Polypectomy.

Main duties of the job

Working in a busy office you will be responsible for the administration and organisation of gynaecological outpatient waiting lists.

As first point of contact within the office you will have strong telephone communication and interpersonal skills. With a friendly and resourceful nature, you will be able to prioritise your workload and will deal with sensitive and delicate issues.

You will support the Aberglasney suite staff to achieve excellent team work.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

Details

Date posted

03 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,433 to £26,060 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

100-AC183-0725

Job locations

Glangwili General Hospital

Dolgwilli Road

Carmarthen

SA31 2AF


Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 04/08/25

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 04/08/25

Person Specification

Language Skills

Desirable

  • Welsh Speaker (Level 1)

Qualifications and Knowledge

Essential

  • RSA Stage 3 typing or equivalent in Word Processing
  • Audio Transcriptions
  • Good level of knowledge across a broad range of administrative functions

Desirable

  • 5 GCSEs
  • ECDL
  • Knowledge of Medical Terminology

Experience

Essential

  • Previous secretarial/administrative experience of working in office environment
  • Previous experience of using RSA Stage 3 level of typing skills

Desirable

  • NHS Experience
  • Familiarity with hospital information management systems ie Myrddin. Canisc
Person Specification

Language Skills

Desirable

  • Welsh Speaker (Level 1)

Qualifications and Knowledge

Essential

  • RSA Stage 3 typing or equivalent in Word Processing
  • Audio Transcriptions
  • Good level of knowledge across a broad range of administrative functions

Desirable

  • 5 GCSEs
  • ECDL
  • Knowledge of Medical Terminology

Experience

Essential

  • Previous secretarial/administrative experience of working in office environment
  • Previous experience of using RSA Stage 3 level of typing skills

Desirable

  • NHS Experience
  • Familiarity with hospital information management systems ie Myrddin. Canisc

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Hywel Dda University Health Board

Address

Glangwili General Hospital

Dolgwilli Road

Carmarthen

SA31 2AF


Employer's website

https://hduhb.nhs.wales/ (Opens in a new tab)


Employer details

Employer name

Hywel Dda University Health Board

Address

Glangwili General Hospital

Dolgwilli Road

Carmarthen

SA31 2AF


Employer's website

https://hduhb.nhs.wales/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Service Manager

Lauren Davies

Lauren.davies13@wales.nhs.uk

07929848117

Details

Date posted

03 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,433 to £26,060 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

100-AC183-0725

Job locations

Glangwili General Hospital

Dolgwilli Road

Carmarthen

SA31 2AF


Supporting documents

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