Job summary
Are you a well organised individual? Have you got an interest in medical education? Do you have excellent communication skills? If so, then this might be the job for you!
An opportunity has arisen for an Undergraduate Co-ordinator to join the Medical Education Centre at Glangwili Hospital, Carmarthen to manage the operational and organisational placements of Medical and Physician Associate students.
This is an exciting opportunity for someone enthusiastic, dynamic and motivated who can respond to and plan for change and development. The successful candidate must have experience of working in a busy office environment; have excellent organisation and communication skills. You will have the ability to be flexible to the needs of the service and work on your own initiative as well as in a team environment.
Main duties of the job
Duties to include:-
Being the first point of contact in dealing with all matters relating to students from both Cardiff and Swansea Medical Schools.
Organising the various student timetables and inductions, ensuring all Medical School Curriculums are provided to ensure a successful placement.
Providing administrative service to the Honorary Senior Lecturer.
Providing pastoral support for all Medical and Physician Associate students on placements at Glangwili Hospital.
Providing day-to-day administrative support in the running of the Medical Education Centre and to the Medical Education Manager.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply.
If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 23/07/2025.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post, Welsh and/or English speakers are equally welcome to apply.
If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 23/07/2025.
Person Specification
Qualifications and knowledge
Essential
- HNC, HND or Diploma qualification or proven experience of working at this level
Desirable
- Knowledge of current standards within education and medical training across Wales
Experience
Essential
- Experience of working in a busy administrative environment
Desirable
- Experience of working with young adults
- Experience of working in an educational environment
Other
Essential
- Flexible approach to the needs of the service
- Ability to travel and attend meetings and educational events off site in a timely manner
Language Skills
Desirable
Person Specification
Qualifications and knowledge
Essential
- HNC, HND or Diploma qualification or proven experience of working at this level
Desirable
- Knowledge of current standards within education and medical training across Wales
Experience
Essential
- Experience of working in a busy administrative environment
Desirable
- Experience of working with young adults
- Experience of working in an educational environment
Other
Essential
- Flexible approach to the needs of the service
- Ability to travel and attend meetings and educational events off site in a timely manner
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
