Job summary
This is an exciting opportunity to join the Occupational Health Service Team as our Office Manager.
We are looking for an enthusiastic, proactive and experienced Office Manager to be responsible for the day to day management of an allocated group of administrative staff within the Occupational Health Service.
Main duties of the job
The post holder will be responsible for co-ordinating the day to day management of the Occupational Health Administrative Team in a professional, efficient and confidential manner.
The successful post holder will support the Multidisciplinary Team in managing all correspondence, including emails and action logs and be an integral part of supporting service delivery.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including:
48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
Hywel Dda University Health Board is a values driven organisation. The post holder is expected to uphold our values of dignity, respect, fairness, integrity, honesty, openness and caring, kindness & compassion underpin a behaviour framework which are supported by our organisational values of -
Putting people at the heart of everything we do.
Working together to be the best we can be.
Striving to deliver & develop excellent services.
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Interviews will be held on 03/07/2025
Job description
Job responsibilities
Hywel Dda University Health Board is a values driven organisation. The post holder is expected to uphold our values of dignity, respect, fairness, integrity, honesty, openness and caring, kindness & compassion underpin a behaviour framework which are supported by our organisational values of -
Putting people at the heart of everything we do.
Working together to be the best we can be.
Striving to deliver & develop excellent services.
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Interviews will be held on 03/07/2025
Person Specification
Qualifications and Knowledge
Essential
- Degree in a relevant subject or an extensive equivalent level of experience in business administration
- Fully proficient in the use of IT software packages
Desirable
- Knowledge of NHS processes
- Project Management qualification
Experience
Essential
- Significant experience in a secretarial/administrative role
- Supervisory and/or managerial experience
- Awareness of data protection and confidentiality
- Evidence of report writing and excellent organisational and planning skills
- Proven track record of change management
- Experience of working within an Occupational Health setting
Other
Essential
- Ability to travel between sites in a timely manner as demanded by the role
- Flexible approach to the needs of the Service
Desirable
Person Specification
Qualifications and Knowledge
Essential
- Degree in a relevant subject or an extensive equivalent level of experience in business administration
- Fully proficient in the use of IT software packages
Desirable
- Knowledge of NHS processes
- Project Management qualification
Experience
Essential
- Significant experience in a secretarial/administrative role
- Supervisory and/or managerial experience
- Awareness of data protection and confidentiality
- Evidence of report writing and excellent organisational and planning skills
- Proven track record of change management
- Experience of working within an Occupational Health setting
Other
Essential
- Ability to travel between sites in a timely manner as demanded by the role
- Flexible approach to the needs of the Service
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
