Job summary
An exciting opportunity has emerged as part of the Bowel Screening Wales Team locally. This new band 4 waiting list clinic co-ordinator will be based at Glangwili hospital and support a small, but growing team of 8 specialist screening practitioners.
The post holder will provide an efficient, comprehensive administrative service for Bowel Screening Wales (BSW), ensuring high standards at all times. This will be in conjunction with departmental leads, ensuring a professional and confidential service at all times.
The post holder will be able to manage own workload with minimal supervision within agreed guidelines.
As a senior administrator, ensure that all the office functions and duties of the administration team are managed.
Main duties of the job
To provide an efficient, comprehensive administrative service for Bowel Screening Wales (BSW), ensuring high standards at all times. This will be in conjunction with departmentalleads, ensuring a professional and confidential service at all times
To liaise with and schedule appointments for Bowel Screening participants, using a number of IT systems for data entry and report generation.
The post holder will provide and coordinate administrative and secretarial services including for example, the preparation of agendas and minutes, and any appropriate follow-up action as required. In addition, the post holder will provide project support and be responsible for managing databases.
The post hold will support a team with the management of projects by gathering information, analysing and presenting information, and undertaking enquires as and when is necessary. The work is varied and changeable.
The post holder may supervise other staff.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
47 general practices (6 of which are managed practices), 45 dental practices (including 4 orthodontic), 96 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Get instant access to our financial wellbeing benefit Wagestream. Wagestream is a tool for everyday life that lets you get paid your way by letting you track your wages in real-time, stream up to 50% of the money youve already earned, learn easy tips to manage your money better and save your wages straight from your salary.
https://fb.watch/hzQjE8HzTN/
Interviews will be held on 15/10/2024
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Get instant access to our financial wellbeing benefit Wagestream. Wagestream is a tool for everyday life that lets you get paid your way by letting you track your wages in real-time, stream up to 50% of the money youve already earned, learn easy tips to manage your money better and save your wages straight from your salary.
https://fb.watch/hzQjE8HzTN/
Interviews will be held on 15/10/2024
Person Specification
Qualifications and Knowledge
Essential
- Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable
Experience
Essential
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Work, Excel and Powerpoint
- Experience of setting up spreadsheets, databases
- Familiar and confident using email and searching the internet
Desirable
- Experience of working in a multidisciplinary team.
Language Skills
Desirable
Values
Essential
- Ability to embrace the following personal values and behaviours on a daily basis - o Dignity, Respect and Fairness o Integrity, Openness and Honesty o Caring, Kindness and Compassion
- Ability to demonstrate a commitment to our organisational values - o Working together to be the best we can be o Striving to develop and deliver excellent services o Putting people at the heart of everything we do
Person Specification
Qualifications and Knowledge
Essential
- Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable
Experience
Essential
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Work, Excel and Powerpoint
- Experience of setting up spreadsheets, databases
- Familiar and confident using email and searching the internet
Desirable
- Experience of working in a multidisciplinary team.
Language Skills
Desirable
Values
Essential
- Ability to embrace the following personal values and behaviours on a daily basis - o Dignity, Respect and Fairness o Integrity, Openness and Honesty o Caring, Kindness and Compassion
- Ability to demonstrate a commitment to our organisational values - o Working together to be the best we can be o Striving to develop and deliver excellent services o Putting people at the heart of everything we do
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
