Data & Information Administrator

Hywel Dda University Health Board

Information:

This job is now closed

Job summary

An exciting opportunity has arisen to join our Cancer Services Team within Hywel Dda. This is a part time post - 27.5 hours per week.

The successful candidates will be responsible for data validation and the inputting of data into the Health Boards systems to assist with the All Wales Cancer audits.

The base of the position will be either Bronglais Hospital or Prince Philip Hospital, and can be discussed and agreed with the successful candidate.

Main duties of the job

The post holder will liaise with Health Professionals and their teams in the Hywel Dda UHB gathering data and ensuring patients records are correctly recorded.

The post holder will assist the Cancer Services Team in the generation of reports, perform administrative duties and provide general administrative support to the Cancer Services as required.

The successful candidate will be responsible for collecting and identifying precise information for the cancer audits, entering the data into the health boards system. Liaising with clinicians, Radiologists and other Health Professionals to obtain specific data, arranging meetings to validate and submit data to the Cancer Network.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Date posted

17 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£23,159 to £24,701 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

100-AC133-0624-A

Job locations

To be confirmed

To be confirmed

SY23 1ER


Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 06.08.24

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 06.08.24

Person Specification

Qualifications and knowledge

Essential

  • Educated to level 3 or relevant equivalent experience

Desirable

  • Experience of using databases

Experience

Essential

  • Previous experience of working in an administrative/information related role
  • Experience of using Microsoft Office software including Excel, PowerPoint & access

Other

Essential

  • General interest in using information to improve effectiveness to support services
  • Ability to travel between sites in a timely manner
Person Specification

Qualifications and knowledge

Essential

  • Educated to level 3 or relevant equivalent experience

Desirable

  • Experience of using databases

Experience

Essential

  • Previous experience of working in an administrative/information related role
  • Experience of using Microsoft Office software including Excel, PowerPoint & access

Other

Essential

  • General interest in using information to improve effectiveness to support services
  • Ability to travel between sites in a timely manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Hywel Dda University Health Board

Address

To be confirmed

To be confirmed

SY23 1ER


Employer's website

https://hduhb.nhs.wales/ (Opens in a new tab)


Employer details

Employer name

Hywel Dda University Health Board

Address

To be confirmed

To be confirmed

SY23 1ER


Employer's website

https://hduhb.nhs.wales/ (Opens in a new tab)


For questions about the job, contact:

Senior MDT Coordinator

Karen Saumel

Karen.Samuel2@wales.nhs.uk

03004307991

Date posted

17 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£23,159 to £24,701 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

100-AC133-0624-A

Job locations

To be confirmed

To be confirmed

SY23 1ER


Supporting documents

Privacy notice

Hywel Dda University Health Board's privacy notice (opens in a new tab)