Job summary
The Future Workforce Team has an exciting opportunity for a hardworking, organised and committed individual to join the team.
The post is a part time Band 3 whose working hours are 22.5hrs per week. Experience of a range of IT systems including Microsoft Word, E-Mail and particularly Excel coupled with proven administrative skills are essential
The post holder will need a willingness to learn about the NHS Wales Career Framework for Healthcare Support Workers
Main duties of the job
The successful candidate will be responsible for keeping accurate records and uploading qualifications to the Health Board's ESR system.
They will facilitate continuous monitoring of our compliance with the career framework and will be communicating with a wide range of colleagues including HCSW's and department managers to ensure that our compliance is achieved. They will also be responsible for producing accurate data to measure the compliance.
This is an exciting opportunity for someone who wants to develop their skills in a friendly supportive and dynamic department.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/07/2024
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/07/2024
Person Specification
Experience
Essential
- Experience of working in a busy office environment
- Experience of organising events and or projects
- Experience of working with IT systems i.e. databases
- Experience of priority setting
Desirable
- Experience of working in an educational environment
- Experience of working in the NHS
Qualification & knowledge
Essential
- Educated to Level 3 standard e.g. A Levels/NVQ 3 etc
- Knowledge of the range of administrative and clerical procedures
Desirable
- Educated to Diploma Level
- Knowledge of the Medical Education process in the health service environment
Skills and attributes
Essential
- Excellent communication and organisational skills
- Ability to work in a team environment
- Ability to meet deadlines
- Working knowledge of IT Applications
- Adaptable to change
- Ability to work on own initiative and remain calm under pressure
Desirable
- Problem solving capabilities
Person Specification
Experience
Essential
- Experience of working in a busy office environment
- Experience of organising events and or projects
- Experience of working with IT systems i.e. databases
- Experience of priority setting
Desirable
- Experience of working in an educational environment
- Experience of working in the NHS
Qualification & knowledge
Essential
- Educated to Level 3 standard e.g. A Levels/NVQ 3 etc
- Knowledge of the range of administrative and clerical procedures
Desirable
- Educated to Diploma Level
- Knowledge of the Medical Education process in the health service environment
Skills and attributes
Essential
- Excellent communication and organisational skills
- Ability to work in a team environment
- Ability to meet deadlines
- Working knowledge of IT Applications
- Adaptable to change
- Ability to work on own initiative and remain calm under pressure
Desirable
- Problem solving capabilities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
