Job summary
This is a fixed term/secondment post until 30.09.2024.
If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
The post holder will be self-motivated and hard working with a flexible approach to work.
This post is responsible for setting up and maintaining the framework that underpins the Electronic Staff Record enabling payroll and HR functions, and act as System Administrator leading the provision of corporate Workforce Information and analytics.
Main duties of the job
Oversee the full benefits realisation of the Electronic Staff Record (ESR) including continued adoption of Manager, Administrator and Employee Self-Service and the preparation for ESR Transformation workstreams.
Establish systems to plan and monitor progress against agreed objectives and performance standards and report as required.
Provides specialist support and advice as well as managing, supervising and developing the team.
Development of a strategic plan for the full implementation and development of ESR, including interfaces to other workforce information systems in conjunction with the Senior Workforce Manager.
Manage and support the development of high quality workforce intelligence to support workforce planning, talent management and service management.
Ensure Data quality is of the highest standard, manage regular audits, reviews and monitoring processes to ensure compliance with information governance and national workforce data sets.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
Ability to identify problem cause and type of corrective actions needed to address complex issues.
Ability to lead by example and motivate teams.
Experience of implementing service developments based on policy and/or targets.
Ability to multitask
Self-motivated & enthusiastic professional.
Advanced skills in the use of O365
Ability to manipulate large amounts of raw data to be used in the preparation of reports.
Ability to use verbal, written & presentation skills to communicate complex information to a wide audience.
Ability to influence and drive change.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27.03.2024
Job description
Job responsibilities
Ability to identify problem cause and type of corrective actions needed to address complex issues.
Ability to lead by example and motivate teams.
Experience of implementing service developments based on policy and/or targets.
Ability to multitask
Self-motivated & enthusiastic professional.
Advanced skills in the use of O365
Ability to manipulate large amounts of raw data to be used in the preparation of reports.
Ability to use verbal, written & presentation skills to communicate complex information to a wide audience.
Ability to influence and drive change.
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27.03.2024
Person Specification
Qualifications and Knowledge
Essential
- Degree or equivalent experience in Administration/IT
- Experience utilising MS Office systems
- Relevant postgraduate professional qualification or equivalent experience
- Knowledge of Hierarchy and Structures
- Knowledge of HR and Payroll function and awareness of Finance Department procedures
- Knowledge of Financial codes and pay scales
- Awareness of the informational needs of Operational Managers
- Understanding of GDPR and Information Governance
Desirable
- In-depth knowledge of Organisational Hierarchy and Structures and supervisor hierarchies
Experience
Essential
- Experience of using and reporting from ESR and/or other Workforce Information System
- Experience of staff supervision and management
- Production of workforce intelligence reports
- Extensive use of Microsoft office 365 packages to facilitate in depth analysis and audits of records
Desirable
- NHS experience
- Working in a workforce systems environment
- Developing process, protocols, and procedures
Skills and Attributes
Essential
- Advanced skills in the use of Microsoft Excel and experienced user of Microsoft Word
- Ability to supervise and delegate tasks as and when necessary
- Ability to use ESR Business intelligence to its full potential
- Ability to manipulate large amounts of raw data to be used in the preparation of reports
- Good interpersonal skills, able to communicate clearly both verbally and in writing
- Ability to explain statistical information to non-statistical staff
- Use of formulae and Pivot tables in the analysis of data
- Ability to use initiative and problem solve
- Ability to liaise with Managers at all levels within the Health Board and also external organizations
- Ability to manage own workload, work without supervision and meet tight deadlines
- Flexible enough to be able to respond to urgent requests for information
- Professional and self-motivated, tact and diplomacy
- Confident and able to create effective working relationships
- Welsh Language Skills are desirable level 1 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Satisfactory Standard DBS clearance including an/a Adults and Childrens Barred List check
- Ability to travel between sites, and wider Wales/UK where necessary
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- Degree or equivalent experience in Administration/IT
- Experience utilising MS Office systems
- Relevant postgraduate professional qualification or equivalent experience
- Knowledge of Hierarchy and Structures
- Knowledge of HR and Payroll function and awareness of Finance Department procedures
- Knowledge of Financial codes and pay scales
- Awareness of the informational needs of Operational Managers
- Understanding of GDPR and Information Governance
Desirable
- In-depth knowledge of Organisational Hierarchy and Structures and supervisor hierarchies
Experience
Essential
- Experience of using and reporting from ESR and/or other Workforce Information System
- Experience of staff supervision and management
- Production of workforce intelligence reports
- Extensive use of Microsoft office 365 packages to facilitate in depth analysis and audits of records
Desirable
- NHS experience
- Working in a workforce systems environment
- Developing process, protocols, and procedures
Skills and Attributes
Essential
- Advanced skills in the use of Microsoft Excel and experienced user of Microsoft Word
- Ability to supervise and delegate tasks as and when necessary
- Ability to use ESR Business intelligence to its full potential
- Ability to manipulate large amounts of raw data to be used in the preparation of reports
- Good interpersonal skills, able to communicate clearly both verbally and in writing
- Ability to explain statistical information to non-statistical staff
- Use of formulae and Pivot tables in the analysis of data
- Ability to use initiative and problem solve
- Ability to liaise with Managers at all levels within the Health Board and also external organizations
- Ability to manage own workload, work without supervision and meet tight deadlines
- Flexible enough to be able to respond to urgent requests for information
- Professional and self-motivated, tact and diplomacy
- Confident and able to create effective working relationships
- Welsh Language Skills are desirable level 1 in understanding, speaking, reading, and writing in Welsh
Other
Essential
- Satisfactory Standard DBS clearance including an/a Adults and Childrens Barred List check
- Ability to travel between sites, and wider Wales/UK where necessary
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
